Leaving a job is always a tough decision. It is important to do it in a professional manner and follow the proper protocols. One of the most important protocols is serving the notice period required by the company. In this article, we will discuss how to write a resignation letter that serves the notice period and provide some examples to help you get started.
When resigning from a job, it is important to follow the company’s policies and serve the required notice period. This period could be anywhere from a few weeks to a couple of months. Writing a resignation letter that serves the notice period is an essential step in leaving a job professionally.
Your resignation letter should be brief, polite, and to the point. It should clearly state that you are resigning and that you will serve the required notice period. Provide a brief reason for leaving, but avoid being negative or critical. Thank your employer for the opportunities and experiences you have gained while working with them.
It is important to be professional in your tone and language. Avoid using emotional language or blaming anyone for your decision to leave. Keep in mind that your resignation letter will become a part of your employment record and could be accessed by future employers.
If you are unsure how to write a resignation letter, there are many examples available. You can find templates online that you can edit as needed. However, it is important to make your letter unique and personal to your situation.
Examples
Personal Reasons
Dear [Manager’s Name],
With mixed emotions, I am writing to inform you that I am resigning from my position as [Job Title]. I have enjoyed my time at [Company Name], but due to personal reasons, I am unable to continue in my current role.
I understand that my notice period is [Number of Weeks/Months] as per the company policy. I will ensure that I complete all my projects and handover my responsibilities before my last day at work. I appreciate the support and guidance provided by the company during my tenure, and I have learned a lot from my colleagues and management.
Thank you for everything.
Sincerely,
[Your Name]
New Job Offer
Dear [Manager’s Name],
I am writing to formally resign from my position as [Job Title] at [Company Name]. I have received a new job offer that I have decided to accept, and my last day of work will be [Date].
I understand that my notice period is [Number of Weeks/Months] as per the company policy. I will ensure that I handover my responsibilities and complete all my work before my last day. It was a pleasure working with such a talented and supportive team, and I am grateful for everything I have learned while working here.
Thank you for the opportunities and experiences.
Sincerely,
[Your Name]
Burnout
Dear [Manager’s Name],
It is with regret that I am resigning from my position as [Job Title] at [Company Name]. The reason for my resignation is that I have been feeling burnt out and overwhelmed by the workload. I have realized that I need to take a break and focus on my mental and physical health.
I will ensure that I complete all my projects and handover my responsibilities before my last day at work. I appreciate the support and guidance provided by the company during my tenure, and I have learned a lot from my colleagues and management.
Thank you for giving me the opportunity to work with such a great team.
Sincerely,
[Your Name]
Relocation
Dear [Manager’s Name],
I am writing to inform you that I am resigning from my position as [Job Title] at [Company Name]. The reason for my resignation is that I am relocating to [New Location] due to personal reasons.
I understand that my notice period is [Number of Weeks/Months] as per the company policy. I will ensure that I complete all my projects and handover my responsibilities before my last day at work. I have enjoyed working with such a supportive and talented team, and I am grateful for the opportunities and experiences gained while working here.
Thank you for everything.
Sincerely,
[Your Name]
Career Change
Dear [Manager’s Name],
I am writing to formally resign from my position as [Job Title] at [Company Name]. After much thought and consideration, I have decided to pursue a career change.
I understand that my notice period is [Number of Weeks/Months] as per the company policy. I am committed to ensuring a smooth transition and will ensure that I complete all my projects and handover my responsibilities before my last day at work. I have learned so much from my time at [Company Name] and am grateful for the opportunities and experiences gained.
Thank you for your support and guidance throughout my tenure.
Sincerely,
[Your Name]
Company Culture
Dear [Manager’s Name],
It is with regret that I am resigning from my position as [Job Title] at [Company Name]. After careful consideration, I have realized that the company culture and values do not align with my personal beliefs and career goals.
I understand that my notice period is [Number of Weeks/Months] as per the company policy. I will ensure that I handover my responsibilities and complete all my work before my last day. I have learned a lot from my colleagues and management and will cherish the experiences gained while working here.
Thank you for your support and understanding.
Sincerely,
[Your Name]
Tips
How to Serve Your Notice Period Professionally
Here are some tips to help you serve your notice period professionally:
- Work diligently and ensure that all pending projects are completed before your last day.
- Be willing to train your replacement or help in the transition process.
- Avoid badmouthing your employer or colleagues, even if you have had a negative experience.
- Stay professional and maintain a positive attitude until your last day.
- Thank your employer and colleagues for the opportunities and experiences gained while working with them.
Frequently Asked Questions
What is the notice period for resigning from a job?
The notice period required for resigning from a job varies from company to company. It could be anywhere from a few weeks to a couple of months. Check your employment contract or company policy to find out the notice period required for your position.
Do I have to serve the notice period if I resign from a job?
Yes, it is important to serve the notice period required by your employer when resigning from a job. Failing to do so could have negative consequences, such as losing out on pay or benefits or receiving a negative reference from your employer.
How should I address my manager in the resignation letter?
You should address your manager in a respectful and professional manner using their name and title. Start your letter with “Dear [Manager’s Name],” and end with “Sincerely” or “Best regards” followed by your name.
Can I handwrite my resignation letter?
While it is not necessary to type your resignation letter, it is recommended to do so for clarity and neatness. If you choose to handwrite your letter, make sure it is legible and professional-looking.
What should I include in my resignation letter?
Your resignation letter should include your intention to resign, the date of your last day of work, the reason for leaving, and a brief thank you message to your employer and colleagues. Keep your letter brief and professional.
How can I make my resignation letter stand out?
You can make your resignation letter stand out by adding a personal touch or a unique message. Avoid using a template and make your letter unique to your situation. Remember to keep your tone professional and respectful.
Conclusion
Writing a resignation letter that serves the notice period is an important step in leaving a job professionally. It should be brief, polite, and to the point, and should include the reason for leaving and a thank you message to your employer and colleagues. Follow the company policies and maintain a professional attitude until your last day of work. Hopefully, the examples and tips provided in this article will help you write your resignation letter with confidence.