When it’s time to move on from a job, it’s important to do so professionally and with proper notice. A resignation letter or two weeks notice is the best way to do this. In this article, we’ll go over the basics of writing a resignation letter or two weeks notice and provide examples to help you get started.
What is a Resignation Letter or Two Weeks Notice?
A resignation letter or two weeks notice is a formal letter that an employee writes to their employer to inform them that they will be leaving their job. The letter typically includes the date of the resignation, the reason for leaving, and a thank you to the employer for the opportunity to work with them. It’s standard practice to give two weeks notice before leaving a job, hence the term “two weeks notice.”
Examples of Resignation Letters or Two Weeks Notice
Example 1: Moving to a New City
Greeting: Dear [Employer’s Name],
Body: I am writing to inform you that I will be resigning from my position as [Position] at [Company Name], effective [Date]. I will be moving to [New City] and unfortunately, I won’t be able to continue working here. I wanted to express my sincere thanks for the opportunity to work at [Company Name] and for the experiences I’ve had here. During my time here, I’ve learned a great deal and I’m grateful for the support and guidance that I’ve received from you and the rest of the team.
Complimentary Close: Sincerely,
Example 2: Pursuing Further Education
Greeting: Dear [Employer’s Name],
Body: I am writing to inform you that I will be resigning from my position as [Position] at [Company Name], effective [Date]. I have decided to pursue further education in [Field] and unfortunately, I won’t be able to continue working here. I wanted to express my sincere thanks for the opportunity to work at [Company Name] and for the experiences I’ve had here. During my time here, I’ve learned a great deal and I’m grateful for the support and guidance that I’ve received from you and the rest of the team.
Complimentary Close: Best regards,
Example 3: Health Reasons
Greeting: Dear [Employer’s Name],
Body: I am writing to inform you that I will be resigning from my position as [Position] at [Company Name], effective [Date]. Unfortunately, my health has deteriorated significantly and I won’t be able to continue working here. I wanted to express my sincere thanks for the opportunity to work at [Company Name] and for the experiences I’ve had here. During my time here, I’ve learned a great deal and I’m grateful for the support and guidance that I’ve received from you and the rest of the team.
Complimentary Close: Respectfully,
Example 4: Starting a Business
Greeting: Dear [Employer’s Name],
Body: I am writing to inform you that I will be resigning from my position as [Position] at [Company Name], effective [Date]. I have decided to start my own business and unfortunately, I won’t be able to continue working here. I wanted to express my sincere thanks for the opportunity to work at [Company Name] and for the experiences I’ve had here. During my time here, I’ve learned a great deal and I’m grateful for the support and guidance that I’ve received from you and the rest of the team.
Complimentary Close: Best wishes,
Example 5: Retirement
Greeting: Dear [Employer’s Name],
Body: I am writing to inform you that I will be resigning from my position as [Position] at [Company Name], effective [Date]. I have decided to retire and unfortunately, I won’t be able to continue working here. I wanted to express my sincere thanks for the opportunity to work at [Company Name] and for the experiences I’ve had here. During my time here, I’ve learned a great deal and I’m grateful for the support and guidance that I’ve received from you and the rest of the team.
Complimentary Close: Warm regards,
Example 6: Moving on to a New Opportunity
Greeting: Dear [Employer’s Name],
Body: I am writing to inform you that I will be resigning from my position as [Position] at [Company Name], effective [Date]. I have decided to move on to a new opportunity and unfortunately, I won’t be able to continue working here. I wanted to express my sincere thanks for the opportunity to work at [Company Name] and for the experiences I’ve had here. During my time here, I’ve learned a great deal and I’m grateful for the support and guidance that I’ve received from you and the rest of the team.
Complimentary Close: Thank you,
Tips for Writing a Resignation Letter or Two Weeks Notice
If you’re unsure of how to write a resignation letter or two weeks notice, here are some tips to help guide you:
1. Keep it professional
A resignation letter is a formal document that should be written in a professional tone. Avoid including any negative comments about your employer or colleagues.
2. Give proper notice
It’s standard practice to give two weeks notice before leaving a job. This gives your employer enough time to find a replacement and transition your responsibilities to another team member.
3. Express gratitude
Expressing gratitude for the opportunity to work at the company and for the experiences you’ve had there is a nice touch that shows appreciation and respect for your employer.
Frequently Asked Questions
Q: Do I have to give two weeks notice?
A: While giving two weeks notice is standard practice, it’s not always required. Check your employment contract or company policy to see what’s expected of you.
Q: What should I include in my resignation letter?
A: Your resignation letter should include the date of your resignation, the reason for leaving, and a thank you to your employer for the opportunity to work with them.
Q: Should I mention where I’m going next?
A: It’s not necessary to mention where you’re going next, but you can if you feel comfortable doing so.
Q: When should I submit my resignation letter?
A: You should submit your resignation letter at least two weeks before your last day of work.
Q: Should I talk to my employer before submitting my resignation letter?
A: It’s a good idea to talk to your employer before submitting your resignation letter to discuss your reasons for leaving and how you can help with the transition process.
Q: Can I email my resignation letter?
A: While it’s generally better to submit a printed letter, emailing your resignation letter is also acceptable, especially if you work remotely or are unable to meet with your employer in person.
Conclusion
Writing a resignation letter or two weeks notice can be nerve-wracking, but it’s an important step in the process of leaving a job. By following the tips provided in this article and using the examples as a guide, you’ll be able to write a professional and courteous resignation letter that will leave a positive impression on your employer.