When it’s time to move on from your current job, it’s important to leave on good terms. One way to do this is by writing a resignation letter or letter of resignation. This article will provide you with the information you need to write an effective resignation letter, as well as examples you can use and customize to fit your situation.
A resignation letter is a formal letter that informs your employer that you are leaving your job. It is important to write a resignation letter because it provides a clear record of your departure, which can be useful in the future if you need to apply for a reference or if there are any disputes about your exit.
A resignation letter should be brief and to the point. It should include the date of your last day of work, your reason for leaving (if you want to include it), and an expression of gratitude for the opportunities and experiences you gained during your time at the company. If you have any concerns or complaints about your job, it is best to address them in person rather than in your resignation letter.
Below are seven examples of resignation letters that you can use as a template for your own letter. Remember, these are just examples – you should customize your letter to fit your specific situation.
Personal Reasons Resignation Letter
Dear [Manager’s name],
It is with a heavy heart that I submit my resignation from my position as [Your job title]. My last day of work will be [Date], as I have decided to focus on my personal life and take some time to recharge.
I want to express my sincere gratitude for the support and opportunities you have provided me during my time at [Company name]. I have learned so much and will always look back on my time here fondly.
Thank you again for everything.
Best regards,
[Your name]
New Job Resignation Letter
Dear [Manager’s name],
I am writing to inform you that I am resigning from my position as [Your job title], effective [Date]. I have accepted a new job opportunity that I believe will help me grow both professionally and personally.
I want to express my gratitude for the support and guidance you have provided me during my time at [Company name]. I have learned so much and will always value the experiences I gained here.
Thank you again for everything.
Sincerely,
[Your name]
Health Resignation Letter
Dear [Manager’s name],
It is with regret that I submit my resignation from my position as [Your job title] at [Company name]. My last day of work will be [Date], as I have been diagnosed with a health condition that requires me to take some time off work to focus on my recovery.
I want to express my deep appreciation for the support and understanding you have shown me during my time at [Company name]. I am grateful for the opportunities I have had and the experiences I have gained.
Thank you again for everything.
Warm regards,
[Your name]
Family Resignation Letter
Dear [Manager’s name],
I am writing to inform you that I will be resigning from my position as [Your job title] at [Company name], effective [Date]. My decision to leave is based on the needs of my family, which require me to take a step back from my career at this time.
I want to express my sincere gratitude for the support and opportunities you have provided me during my time at [Company name]. I have learned so much and will always look back on my time here fondly.
Thank you again for everything.
Best regards,
[Your name]
Education Resignation Letter
Dear [Manager’s name],
Please accept this letter as formal notice of my resignation from my position as [Your job title] at [Company name]. My last day of work will be [Date], as I have decided to pursue further education in my field.
Thank you for the opportunities and experiences you have provided me during my time at [Company name]. I have learned so much and will always be grateful for the support you have given me.
Best regards,
[Your name]
Temporary Resignation Letter
Dear [Manager’s name],
I am writing to inform you that I will be resigning from my position as [Your job title] at [Company name], effective [Date]. This is a temporary resignation, as I will be taking [Number] of months off work to [Reason for taking time off].
Thank you for the opportunities and experiences you have provided me during my time at [Company name]. I have learned so much and will always be grateful for the support you have given me.
Best regards,
[Your name]
Retirement Resignation Letter
Dear [Manager’s name],
It is with mixed emotions that I submit my resignation from my position as [Your job title] at [Company name]. My last day of work will be [Date], as I have decided to retire and move on to the next chapter of my life.
I want to express my deep appreciation for the support and opportunities you have provided me during my time at [Company name]. I have learned so much and will always be grateful for the experiences I gained here.
Thank you again for everything.
Warm regards,
[Your name]
Tips for Writing a Resignation Letter
When writing a resignation letter, keep the following tips in mind:
- Be professional and courteous
- Keep it brief and to the point
- Include the date of your last day of work
- Express gratitude for the opportunities and experiences you gained at the company
- If possible, address any concerns or complaints in person
- Customize your letter to fit your specific situation
- Proofread your letter for errors and typos
Frequently Asked Questions
What should I include in my resignation letter?
Your resignation letter should include the date of your last day of work, your reason for leaving (if you want to include it), and an expression of gratitude for the opportunities and experiences you gained during your time at the company.
Do I need to give a reason for my resignation?
No, you do not need to give a reason for your resignation. However, if you have a good relationship with your employer and feel comfortable doing so, you may choose to explain your reasons for leaving.
How much notice should I give before resigning?
Generally, it is best to give at least two weeks’ notice before resigning. However, the amount of notice you should give may depend on your specific situation and the policies of your company.
Should I tell my coworkers that I am resigning?
If you feel comfortable doing so, you may choose to tell your coworkers that you are resigning. However, keep in mind that it is important to maintain a professional demeanor and not to say anything negative about the company or your colleagues.
Do I need to provide a written resignation letter?
While it is not always necessary to provide a written resignation letter, it is generally a good idea to do so. A written resignation letter provides a clear record of your departure, which can be useful in the future if you need to apply for a reference or if there are any disputes about your exit.
What should I do after I submit my resignation letter?
After you submit your resignation letter, you should work with your employer to ensure a smooth transition. This may involve training your replacement, wrapping up any loose ends, and saying goodbye to your colleagues.
Conclusion
A resignation letter is an important document that can help you leave your job on good terms. By following the tips and examples in this article, you can write an effective resignation letter that reflects your professionalism and gratitude for the experiences you gained at your company.