If you are in a job with a contract that’s coming to an end and you are not willing to renew it, it’s important to write a resignation letter to let your employer know that you won’t be continuing the contract. This letter helps to maintain a good relationship with your employer and also serves as formal documentation of your decision.
Here is a step-by-step guide on how to write a resignation letter not continuing contract:
The purpose of this letter is to inform your employer that you won’t be continuing your contract with the company. The letter must be written in a professional and polite tone, and it should express gratitude for the opportunity to work with the company.
It is important to keep in mind that this letter should be brief and to the point. There is no need to go into great detail about your reasons for leaving, as this can be discussed in person if necessary.
Readers can find examples of resignation letters not continuing contract below, which they can edit as needed to fit their own situation.
Examples
Personal Reasons
Dear [Manager’s Name],
I am writing to let you know that I won’t be renewing my contract with [Company Name]. Although I have enjoyed my time here, I have decided to pursue other opportunities that align better with my personal goals and interests.
Thank you for the opportunity to work with such a great team, and I wish you all the best for the future.
Best regards,
[Your Name]
Health Issues
Dear [Manager’s Name],
It is with regret that I inform you that I won’t be renewing my contract with [Company Name]. Unfortunately, my recent health issues have made it difficult for me to continue performing my duties to the best of my ability.
I appreciate all the support and understanding that I have received from the team during my time here, and I wish you all continued success in the future.
Kind regards,
[Your Name]
New Job Offer
Dear [Manager’s Name],
I am writing to inform you that I have been offered a new job opportunity that I have decided to accept. As a result, I won’t be renewing my contract with [Company Name].
It has been a privilege to work with such a great team and I have learned so much during my time here. I am grateful for the opportunities that you have given me and I wish you all the best.
Yours sincerely,
[Your Name]
Retirement
Dear [Manager’s Name],
I am writing to let you know that I won’t be renewing my contract with [Company Name]. After careful consideration, I have decided to retire from the workforce.
I want to express my sincere gratitude for the support and guidance that I have received from the team during my tenure here. This company has been a big part of my life and I will always cherish the memories and experiences.
Best wishes,
[Your Name]
Relocation
Dear [Manager’s Name],
I am writing to inform you that I won’t be renewing my contract with [Company Name]. My family and I have decided to relocate to a different city for personal reasons, and it’s not feasible for me to continue working in my current position.
I want to thank you for the opportunity to work with such a great team, and I appreciate your support and understanding during this challenging time. I wish the company continued success.
Yours sincerely,
[Your Name]
Unhappy with Working Conditions
Dear [Manager’s Name],
I am writing to inform you that I won’t be renewing my contract with [Company Name]. Unfortunately, I have been unhappy with the working conditions in my current role, and I feel it is in my best interest to seek other opportunities.
Although I have had some challenges during my time here, I am grateful for the experience and I have learned a lot from the team. I wish you all the best in the future.
Sincerely,
[Your Name]
Tips for Writing a Resignation Letter Not Continuing Contract
Writing a resignation letter can be a daunting task, but with these tips, you can make the process a little easier:
- Keep it brief and to the point. A resignation letter is not the place to go into great detail about your reasons for leaving.
- Express your gratitude. It’s important to thank your employer for the opportunity to work with the company and the experiences you gained.
- Be professional and polite. Even if you are leaving due to negative circumstances, it’s important to maintain a positive tone in your letter.
- Provide adequate notice. If possible, give your employer enough notice so they can make arrangements for your replacement.
- Offer to assist with the transition. Let your employer know that you are willing to assist with the transition in any way that you can.
Frequently Asked Questions
How much notice should I give my employer?
You should give your employer as much notice as possible so they have ample time to make arrangements for your replacement. However, two weeks’ notice is typically the minimum amount of time that is expected.
Do I need to provide a reason for not renewing my contract?
No, you are not required to provide a reason for your decision. However, it’s a good idea to express gratitude for the opportunity and to maintain a positive tone in your letter.
Should I mention my new job in my resignation letter?
It’s not necessary to mention your new job in your resignation letter, but you can mention it if you feel it’s appropriate. However, be sure to maintain a professional tone and express gratitude for the opportunity to work with the company.
What should I do if I am asked to stay?
If your employer asks you to stay, it’s important to consider the offer carefully. If you have already made up your mind to leave, be honest and polite in declining the offer.
Can I negotiate the terms of my contract during the resignation process?
No, the resignation process is not the appropriate time to negotiate the terms of your contract. However, if you have concerns about your contract, you can raise them with your employer in a separate conversation.
Should I send a copy of my resignation letter to HR?
Yes, it’s a good idea to send a copy of your resignation letter to HR for the company’s records.
Conclusion
A resignation letter not continuing contract is an important document that helps to maintain a good relationship with your employer and serves as formal documentation of your decision. By following these tips and using the examples provided, you can write a professional and polite resignation letter that will help to ensure a smooth transition for both you and your employer.