If you have decided to leave your job, you will need to write a resignation letter. This letter serves as a formal notice to your employer that you will be leaving your position. Writing a resignation letter can be challenging, but it is essential to do it right to maintain a good relationship with your employer.
In this article, we will provide you with examples of resignation letters that you can use as a guide. These examples will help you write a professional and polite resignation letter. We understand that it can be difficult to know where to start, so we have included several templates to help you get started.
The resignation letter is not just a formality. It is a critical document that may impact your future career. Therefore, it is essential to get it right. A well-written resignation letter can help you maintain a good relationship with your employer, which can be beneficial if you need to use them as a reference in the future. By using our examples, you can ensure that your resignation letter is well-written, professional, and polite.
You can use these templates to create a customized resignation letter that fits your situation. We have included examples for different scenarios, so you can choose the one that best fits your needs. Once you have selected your template, you can edit it as needed to make it specific to your situation.
Examples of Resignation Letter My Last Day
Personal Reasons
Greeting:
Dear [Manager’s Name],
Letter Body:
I am writing to inform you that I have decided to resign from my position as [Job Title] at [Company Name]. My last day of work will be [Date]. Unfortunately, I have to resign due to personal reasons that require my immediate attention.
Complimentary Close:
Thank you for the opportunities you have given me during my time at [Company Name]. I appreciate your understanding and support.
New Job Opportunity
Greeting:
Dear [Manager’s Name],
Letter Body:
I am writing to inform you that I have accepted a new job opportunity and will be resigning from my position as [Job Title] at [Company Name]. My last day of work will be [Date].
Complimentary Close:
Thank you for the opportunities you have given me during my time at [Company Name]. I appreciate your understanding and support.
Health Reasons
Greeting:
Dear [Manager’s Name],
Letter Body:
I am writing to inform you that I must resign from my position as [Job Title] at [Company Name]. Unfortunately, my doctor has advised me to take a leave of absence due to health reasons, and I am unsure when I will be able to return to work.
Complimentary Close:
Thank you for your understanding during this difficult time. I appreciate the support that [Company Name] has provided me throughout my time here.
Better Opportunity
Greeting:
Dear [Manager’s Name],
Letter Body:
I am writing to inform you that I have accepted a better opportunity and will be resigning from my position as [Job Title] at [Company Name]. My last day of work will be [Date]. I have thoroughly enjoyed my time at [Company Name], and I am grateful for the opportunities it has provided me.
Complimentary Close:
Thank you again for everything you have done for me. I wish [Company Name] continued success in the future.
Family Reasons
Greeting:
Dear [Manager’s Name],
Letter Body:
I am writing to inform you that I will be resigning from my position as [Job Title] at [Company Name] due to family reasons. My last day of work will be [Date]. I have enjoyed working at [Company Name], and I appreciate the support that you and the rest of the team have given me.
Complimentary Close:
Thank you for your understanding. I am grateful for the experiences and knowledge I have gained during my time at [Company Name].
Relocation
Greeting:
Dear [Manager’s Name],
Letter Body:
I am writing to inform you that I will be resigning from my position as [Job Title] at [Company Name] due to relocation. Unfortunately, it is not feasible for me to continue to work for the company from my new location. My last day of work will be [Date].
Complimentary Close:
Thank you for your understanding. I have enjoyed my time at [Company Name] and will miss working with you and the rest of the team.
Retirement
Greeting:
Dear [Manager’s Name],
Letter Body:
I am writing to inform you that I will be retiring from my position as [Job Title] at [Company Name]. It has been an honor to work for the company, and I am grateful for the opportunities and experiences it has provided me. My last day of work will be [Date].
Complimentary Close:
Thank you again for everything. I will cherish the memories and relationships I have gained during my time at [Company Name].
Tips for Writing a Resignation Letter My Last Day
Be Professional and Polite
Your resignation letter should be professional and polite. Regardless of your reason for leaving, it is essential to maintain a positive relationship with your employer. Keep in mind that your resignation letter may be part of your employment file, so it is important to ensure that it reflects positively on you.
Keep it Simple
A resignation letter should be brief and to the point. You do not need to elaborate on your reasons for leaving or provide a detailed explanation of your decision. Keep it simple and straightforward.
Give Adequate Notice
It is customary to give your employer two weeks’ notice before your last day of work. This gives your employer adequate time to find a replacement or make other arrangements. However, if you have a compelling reason for leaving that requires you to leave sooner, you should discuss this with your employer and provide as much notice as possible.
Thank Your Employer
Regardless of your reason for leaving, it is essential to thank your employer for the opportunities and experiences you have gained during your time at the company. This shows that you appreciate their support and that you value the relationship you have built with them.
Edit and Proofread
Before submitting your resignation letter, make sure to edit and proofread it carefully. Check for spelling and grammar errors, and ensure that the tone is professional and polite.
Hand it to Your Manager Personally
It is a good idea to hand your resignation letter to your manager personally. This shows that you respect them and the company and that you are committed to making the transition as smooth as possible.
Frequently Asked Questions (FAQs)
How do I write a resignation letter?
A resignation letter should be brief and to the point. Start with a professional greeting, state your intention to resign, give your last day of work, and thank your employer for the opportunities you have had while working for them. Keep it simple and straightforward.
How much notice should I give my employer?
Two weeks’ notice is customary, but if you have a compelling reason for leaving sooner, you should discuss this with your employer and provide as much notice as possible.
Can I resign via email?
You should make every effort to resign in person. If this is not possible, you can resign via email. However, make sure to follow up with your employer to ensure that they have received your resignation.
Should I provide a reason for my resignation?
You are not obligated to provide a reason for your resignation. However, if you feel comfortable doing so, you can provide a brief explanation. Keep in mind that your reason may impact your future relationship with your employer.
Can I change my mind after submitting my resignation letter?
If you change your mind about resigning, you should discuss this with your employer as soon as possible. However, keep in mind that your employer may have already started the process of finding a replacement, and they may not be able to accommodate your request to stay.
What should I do if my employer asks me to leave immediately after I submit my resignation letter?
If your employer asks you to leave immediately after you submit your resignation letter, you should ask for clarification. Make sure to get everything in writing, including the reason for your immediate departure.
Conclusion
Writing a resignation letter is an essential part of leaving your job. By using our examples and following our tips, you can ensure that your resignation letter is professional, polite, and well-written. Remember to keep it simple, thank your employer, and give adequate notice. With these steps, you can maintain a positive relationship with your employer and leave your job with grace.