When it comes to resigning from a job, one of the most important elements is providing a reason for leaving. While it can be tempting to simply leave this information out, it is important to include it in order to maintain a positive relationship with the employer and potentially pave the way for future opportunities. In this article, we will provide examples of resignation letters that include reasons for leaving and offer tips on how to craft your own.
Why include a reason for leaving?
Providing a reason for leaving in your resignation letter can help to maintain a positive relationship with your employer and leave a good impression. It shows that you are leaving for valid reasons and not simply because you are unhappy or disgruntled. Additionally, it can help to provide closure and clarity for both you and your employer.
Examples of Resignation Letters Include Reason For Leaving
Family Reasons
Greeting:
Dear [Manager’s Name],
Letter Body:
It is with a heavy heart that I am submitting my resignation, effective [date]. After much consideration, I have decided to leave my position due to family reasons. My spouse has been offered an exciting job opportunity in another state, and we have decided to relocate in order to support their career. While I am sad to leave the company, I am excited for this new chapter in my life.
Complimentary Close:
Thank you for the opportunities that this company has provided me, including [specific examples]. I wish you and the team all the best in the future.
Better Career Opportunity
Greeting:
Dear [Manager’s Name],
Letter Body:
After much consideration, I have decided to resign from my position as [job title] at [company name], effective [date]. I have been offered a significant career opportunity at another company, and I feel that it is in my best interest to pursue this next step in my career. While I have enjoyed my time at [company name] and will miss the team, I am excited for this new challenge.
Complimentary Close:
Thank you for the support and guidance that you and the team have provided me during my time at [company name]. I am grateful for the experiences and skills that I have gained, and I look forward to staying in touch.
Personal Reasons
Greeting:
Dear [Manager’s Name],
Letter Body:
It is with mixed emotions that I submit my resignation from my position as [job title] at [company name], effective [date]. While I have enjoyed my time at the company and have learned a great deal, personal reasons have led me to make the difficult decision to leave. This is not a reflection on the company or the team, and I am grateful for the opportunities that I have had during my time here.
Complimentary Close:
Thank you for your understanding during this time, and I wish the company and the team all the best in the future.
Health Issues
Greeting:
Dear [Manager’s Name],
Letter Body:
It is with a heavy heart that I am resigning from my position as [job title] at [company name], effective [date]. Unfortunately, recent health issues have made it difficult for me to continue in my current role. While this was not an easy decision to make, I feel that it is in my best interest to prioritize my health and well-being at this time.
Complimentary Close:
Thank you for the support and understanding that you and the team have provided me during this time. I will miss the company and the team and wish you all the best in the future.
Relocation
Greeting:
Dear [Manager’s Name],
Letter Body:
I am writing to formally resign from my position as [job title] at [company name], effective [date]. My family and I will be relocating to [location] in the near future, and I feel that it is in my best interest to resign at this time. While I have enjoyed my time at the company and value the relationships that I have built here, I am excited for this new adventure.
Complimentary Close:
Thank you for the opportunities that this company has provided me, including [specific examples]. I wish the company and the team all the best in the future and hope to stay in touch.
Unhappy with Current Role
Greeting:
Dear [Manager’s Name],
Letter Body:
After much consideration, I have decided to resign from my position as [job title] at [company name], effective [date]. While I value the experiences and skills that I have gained during my time at the company, I have come to the difficult decision that this is not the right role for me at this time. I believe that it is in my best interest to pursue other opportunities in order to find a position that is better aligned with my skills and interests.
Complimentary Close:
Thank you for the support and guidance that you and the team have provided me during my time at the company. I appreciate the opportunities that I have had and wish you all the best in the future.
Tips for Writing a Resignation Letter Include Reason For Leaving
If you are considering resigning from your job and would like to include a reason for leaving in your resignation letter, consider the following tips:
Be honest but professional
When providing a reason for leaving, it is important to be honest while maintaining a professional tone. Avoid going into too much detail or being negative about the company or the team. Focus on the positive aspects of your experience and provide a clear and concise reason for your resignation.
Keep it brief
You do not need to elaborate on your reason for leaving in great detail. Keep your resignation letter brief and to the point, focusing on the most important information.
Offer to help with the transition
If possible, offer to help with the transition process. This can help to maintain a positive relationship with your employer and leave a good impression.
Proofread and edit
Before submitting your resignation letter, make sure to proofread and edit it carefully. Ensure that there are no spelling or grammatical errors and that the tone is professional and courteous.
Frequently Asked Questions
What should I include in a resignation letter?
In addition to your reason for leaving, your resignation letter should include your intended last day of work, a brief statement of gratitude to your employer, and an offer to help with the transition process if possible.
Should I provide a reason for leaving in my resignation letter?
Providing a reason for leaving can help to maintain a positive relationship with your employer and leave a good impression. It can also help to provide closure and clarity for both you and your employer.
What if I am leaving due to conflict with my employer?
If you are leaving due to conflict with your employer, it is still important to maintain a professional tone in your resignation letter. Focus on your reason for leaving and avoid being negative or confrontational.
Do I need to give notice when resigning?
It is generally considered professional to give at least two weeks’ notice when resigning from a job. However, if you are unable to provide this notice, be sure to explain your situation and offer to help with the transition process as much as possible.
Should I hand in my resignation letter in person?
While it is not always necessary to hand in your resignation letter in person, it can be a good opportunity to have a conversation with your employer about your decision and to ensure that they have received your letter.
What if I am leaving because of a difficult work environment?
If you are leaving because of a difficult work environment, it is still important to maintain a professional tone in your resignation letter. Focus on your reason for leaving and avoid being negative or confrontational.
Conclusion
When it comes to resigning from a job, providing a reason for leaving can help to maintain a positive relationship with your employer and leave a good impression. By following the tips and examples provided in this article, you can craft a resignation letter that effectively communicates your reason for leaving while maintaining a professional tone.