If you are planning to resign from your current job, it is important to write a resignation letter. A resignation letter is a formal document that notifies your employer of your intention to leave the company. Writing a resignation letter can be daunting, but it doesn’t have to be. In this article, we will guide you through the process of writing a simple and short resignation letter format that you can use as a template.
A simple and short resignation letter format is one that is concise, clear, and to the point. It should include the date of your resignation, a brief explanation of why you are resigning, and a thank you to your employer for the opportunities you have had while working with the company. Your resignation letter should be professional and respectful, even if you are leaving due to a negative experience.
It’s important to note that you can find examples of resignation letters online and edit them as needed to fit your specific situation. However, it’s important to personalize your letter and make it your own.
Examples
Personal Reasons
Greeting: Dear [Manager’s Name],
Letter Body: I am writing to inform you that I have decided to resign from my position as [Your Job Title] with [Company Name]. My last day of work will be [Date]. Thank you for the opportunities that you have given me during my time here. Although it was a difficult decision to make, I have decided to leave for personal reasons. I appreciate the support that I have received from you and my colleagues during my time here.
Complimentary Close: Sincerely, [Your Name]
New Opportunity
Greeting: Dear [Manager’s Name],
Letter Body: I am writing to inform you that I have decided to resign from my position as [Your Job Title] with [Company Name]. My last day of work will be [Date]. Thank you for the opportunities that you have given me during my time here. I have accepted a new opportunity that will allow me to grow professionally and personally. I appreciate the support that I have received from you and my colleagues during my time here.
Complimentary Close: Best regards, [Your Name]
Relocation
Greeting: Dear [Manager’s Name],
Letter Body: I am writing to inform you that I have decided to resign from my position as [Your Job Title] with [Company Name]. My last day of work will be [Date]. Thank you for the opportunities that you have given me during my time here. Unfortunately, I am relocating to [City, State] and will not be able to continue working for the company. I appreciate the support that I have received from you and my colleagues during my time here.
Complimentary Close: Sincerely yours, [Your Name]
Health Reasons
Greeting: Dear [Manager’s Name],
Letter Body: I am writing to inform you that I have decided to resign from my position as [Your Job Title] with [Company Name]. My last day of work will be [Date]. Thank you for the opportunities that you have given me during my time here. Unfortunately, I am leaving due to health reasons. I appreciate the support that I have received from you and my colleagues during my time here.
Complimentary Close: Take care, [Your Name]
Career Change
Greeting: Dear [Manager’s Name],
Letter Body: I am writing to inform you that I have decided to resign from my position as [Your Job Title] with [Company Name]. My last day of work will be [Date]. Thank you for the opportunities that you have given me during my time here. I have decided to pursue a different career path and leave my current role. I appreciate the support that I have received from you and my colleagues during my time here.
Complimentary Close: Kind regards, [Your Name]
Retirement
Greeting: Dear [Manager’s Name],
Letter Body: I am writing to inform you that I have decided to resign from my position as [Your Job Title] with [Company Name]. My last day of work will be [Date]. Thank you for the opportunities that you have given me during my time here. I have decided to retire and pursue other interests. I appreciate the support that I have received from you and my colleagues during my time here.
Complimentary Close: Yours truly, [Your Name]
Tips
1. Be concise and to the point. Keep your letter simple and short.
2. Use a professional tone and language.
3. Express gratitude for the opportunities you have had while working with the company.
4. Avoid negative statements and focus on the positive.
5. Provide a clear resignation date.
Frequently Asked Questions
Can I resign via email?
Yes, you can resign via email, but it’s always better to resign in person or through a formal letter. If you do decide to resign via email, make sure to follow the same guidelines for a formal letter and keep the email professional.
What should I include in my resignation letter?
You should include the date of your resignation, a brief explanation of why you are resigning, and a thank you to your employer for the opportunities you have had while working with the company. Keep your letter simple and short, and provide a clear resignation date.
How much notice should I give before resigning?
You should give at least two weeks’ notice before resigning. This will give your employer enough time to find a replacement or make other arrangements for your departure.
Do I need to give a reason for resigning?
No, you are not required to give a reason for resigning. However, it’s always better to provide a brief explanation for your decision to leave the company.
Should I mention any issues I had with the company?
No, you should avoid mentioning any issues you had with the company. Keep your resignation letter positive and professional.
What should I do after I submit my resignation letter?
After you submit your resignation letter, make sure to tie up any loose ends and complete any outstanding projects before your last day. Offer to help with the transition process and maintain professional relationships with your colleagues and employer.
Conclusion
Writing a simple and short resignation letter format can be easy if you follow the guidelines outlined in this article. Remember to keep your letter professional, positive, and concise. By providing a clear resignation date and expressing gratitude for the opportunities you have had while working with the company, you can ensure a smooth transition and maintain professional relationships with your employer and colleagues.