When an employee decides to resign, it is important to write a resignation letter. The resignation letter serves as a formal notice of the employee’s intent to leave the company. In this article, we will discuss the format of a resignation letter for employees.
A resignation letter is a formal document that an employee submits to inform their employer of their intention to leave the company. It is important to write a resignation letter to maintain a good relationship with the employer and to ensure a smooth transition for both parties.
The format of a resignation letter should include a brief explanation of the reason for leaving, the last day of work, and gratitude towards the employer for the opportunity. It is important to keep the letter professional and cordial, regardless of the reason for leaving.
Readers can find examples below and edit them as needed.
Resignation Letter Examples
Personal Reasons
Greeting,
I am writing to inform you of my resignation from my position as [Job Title] at [Company Name]. My last day of work will be [Date].
Unfortunately, due to personal reasons, I have decided to leave the company. I would like to express my gratitude to [Employer Name] for the opportunities and experiences I have gained during my time here.
Thank you again for everything.
Complimentary Close,
New Opportunity
Greeting,
I am writing to inform you of my resignation from my position as [Job Title] at [Company Name]. My last day of work will be [Date].
I have recently been offered a new opportunity that I cannot pass up, and I have decided to pursue it. I would like to thank [Employer Name] for the support and guidance provided during my time here.
Thank you again for everything.
Complimentary Close,
Moving to a New Location
Greeting,
I am writing to inform you of my resignation from my position as [Job Title] at [Company Name]. My last day of work will be [Date].
Due to personal circumstances, I will be moving to a new location and will not be able to continue working at [Company Name]. I want to express my appreciation for the opportunities and growth that [Employer Name] has provided me during my time with the company.
Thank you again for everything.
Complimentary Close,
Health Reasons
Greeting,
I am writing to inform you of my resignation from my position as [Job Title] at [Company Name]. My last day of work will be [Date].
Unfortunately, due to health reasons, I am no longer able to continue working at [Company Name]. I want to express my gratitude for the support and understanding that [Employer Name] has shown me during my time with the company.
Thank you again for everything.
Complimentary Close,
No Longer Interested in Field
Greeting,
I am writing to inform you of my resignation from my position as [Job Title] at [Company Name]. My last day of work will be [Date].
After careful consideration, I have realized that [Field] is no longer the right fit for me. I appreciate the support and mentorship provided by [Employer Name] during my time with the company.
Thank you again for everything.
Complimentary Close,
Retirement
Greeting,
I am writing to inform you of my retirement from my position as [Job Title] at [Company Name]. My last day of work will be [Date].
I want to express my gratitude for the opportunities and experiences I have gained during my time with the company. I am proud to have been a part of such a great team and will cherish the memories made.
Thank you again for everything.
Complimentary Close,
Resignation Letter Tips
Include a Brief Explanation
When writing a resignation letter, it is important to include a brief explanation for leaving. This explanation should be kept professional and cordial, regardless of the reason for leaving.
Provide Ample Notice
It is important to provide ample notice when resigning from a position. This allows the employer to find a replacement and ensures a smooth transition for both parties.
Express Gratitude
Expressing gratitude towards the employer for the opportunities and experiences gained during the employment period is important when writing a resignation letter. This helps to maintain a good relationship with the employer and shows appreciation for the time spent at the company.
Frequently Asked Questions
What should I include in my resignation letter?
Your resignation letter should include a brief explanation for leaving, the last day of work, and gratitude towards the employer for the opportunity.
How much notice should I give when resigning?
It is recommended to give at least two weeks’ notice when resigning from a position. This allows the employer to find a replacement and ensures a smooth transition for both parties.
Should I provide a reason for leaving in my resignation letter?
It is not necessary to provide a reason for leaving in your resignation letter, but it is recommended to do so. This helps to maintain a good relationship with the employer and shows appreciation for the time spent at the company.
Should I mention any issues I had with the company in my resignation letter?
No, it is not appropriate to mention any issues you had with the company in your resignation letter. Keep the letter professional and cordial, regardless of the reason for leaving.
Can I resign via email?
While it is not recommended, it is possible to resign via email. However, it is more professional to resign in person or via a formal letter.
Should I thank my employer in my resignation letter?
Yes, it is important to thank your employer for the opportunities and experiences gained during the employment period. This helps to maintain a good relationship with the employer and shows appreciation for the time spent at the company.
Conclusion
Writing a resignation letter is an important part of leaving a company. It is important to keep the letter professional and cordial, regardless of the reason for leaving. Thanking the employer for the opportunities and experiences gained during the employment period is also important to maintain a good relationship with the employer.