Resigning from a company can be a difficult decision. However, once the decision is made, it is important to follow the proper resignation letter format for company. In this article, we will provide you with seven examples of resignation letter formats for different reasons, tips to make your resignation letter effective, and answers to frequently asked questions.
A resignation letter is your official notice to your employer that you will be leaving the company. It is important to write a formal resignation letter that follows the standard format to ensure that you leave on good terms with your employer. By following the proper format, you can leave a positive impression and maintain a good relationship with your employer even after you leave.You can find many examples of resignation letter formats online and edit them as needed. However, it is important to customize the letter to suit your specific situation. Use the examples as a guide and make changes that reflect your own circumstances.
Resignation Letter Examples
Personal Reasons
Dear [Manager’s Name],
I am writing to formally notify you of my resignation from [Company Name]. Due to personal reasons, I have decided to resign from my position as [Your Position].
It has been a pleasure working with the team, and I am grateful for the opportunities provided to me during my time with the company. I will ensure to complete all my pending tasks before my last day of work, which will be on [Your Last Day of Work].
Thank you for your understanding and support during my tenure. I will miss working with everyone and wish the company continued success.
Sincerely,
[Your Name]
New Job Opportunity
Dear [Manager’s Name],
I am writing to inform you of my resignation from [Company Name]. I have been offered a new job opportunity that I have decided to pursue, and my last day of work will be on [Your Last Day of Work].
It was a difficult decision to leave [Company Name], but I believe this new opportunity aligns better with my career goals. I will ensure to complete all my pending tasks before my last day of work and assist with the transition process as needed.
Thank you for the opportunities that have been provided to me during my tenure. I appreciate the support and guidance that I have received from you and the team. I wish everyone continued success.
Sincerely,
[Your Name]
Relocation
Dear [Manager’s Name],
I am writing to inform you of my resignation from [Company Name] due to relocation. My family and I will be moving to [New Location], and my last day of work will be on [Your Last Day of Work].
It has been a pleasure working with the team, and I am grateful for the opportunities provided to me during my time with the company. I will ensure to complete all my pending tasks before my last day of work and assist with the transition process as needed.
Thank you for your understanding and support during my tenure. I will miss working with everyone and wish the company continued success.
Sincerely,
[Your Name]
Health Reasons
Dear [Manager’s Name],
It is with regret that I submit my resignation from [Company Name], effective on [Your Last Day of Work]. Due to health reasons, I am unable to continue working in my current position as [Your Position].
It has been a pleasure working with the team, and I am grateful for the opportunities provided to me during my time with the company. I will ensure to complete all my pending tasks before my last day of work and assist with the transition process as needed.
Thank you for your understanding and support during my tenure. I will miss working with everyone and wish the company continued success.
Sincerely,
[Your Name]
Retirement
Dear [Manager’s Name],
I am writing to inform you of my retirement from [Company Name], effective on [Your Last Day of Work]. After many years of dedicated service, I have decided to retire and focus on other aspects of my life.
It has been an honor working with the team, and I am grateful for the opportunities provided to me during my time with the company. I will ensure to complete all my pending tasks before my last day of work and assist with the transition process as needed.
Thank you for your understanding and support during my tenure. I will miss working with everyone and wish the company continued success.
Sincerely,
[Your Name]
Hostile Work Environment
Dear [Manager’s Name],
I am writing to formally notify you of my resignation from [Company Name]. Due to the hostile work environment, I have decided to resign from my position as [Your Position].
It has been a difficult decision to leave [Company Name], but I believe it is necessary for my well-being. I will ensure to complete all my pending tasks before my last day of work, which will be on [Your Last Day of Work].
Thank you for your understanding and support during my tenure. I wish the company continued success.
Sincerely,
[Your Name]
Going Back to School
Dear [Manager’s Name],
I am writing to inform you of my resignation from [Company Name]. I have been accepted into a full-time educational program, and my last day of work will be on [Your Last Day of Work].
It has been a pleasure working with the team, and I am grateful for the opportunities provided to me during my time with the company. I will ensure to complete all my pending tasks before my last day of work and assist with the transition process as needed.
Thank you for your understanding and support during my tenure. I will miss working with everyone and wish the company continued success.
Sincerely,
[Your Name]
Tips for Writing a Resignation Letter
Be Professional
When writing a resignation letter, it is important to be professional and courteous. Use a formal tone and avoid being negative or critical.
Keep It Simple
Your resignation letter should be simple and to the point. Do not include unnecessary details or reasons for leaving that could be seen as offensive or inappropriate.
Provide Notice
It is standard practice to provide at least two weeks’ notice before leaving a job. Make sure to mention your last day of work and offer to assist with the transition process as needed.
Express Gratitude
Thank your employer and colleagues for the opportunities and experiences you had during your tenure. Express gratitude for the support and guidance you received.
Frequently Asked Questions
Can I submit my resignation letter via email?
Yes, you can submit your resignation letter via email. However, it is recommended that you follow up with a hard copy for your employment record.
Do I need to mention the reason for my resignation?
You do not have to mention the reason for your resignation in your letter. However, if you choose to do so, keep it brief and professional.
What should I do if my employer does not accept my resignation?
If your employer does not accept your resignation, it is important to have a conversation to understand their concerns. If you are still determined to leave, provide notice and follow up with a letter.
Can I rescind my resignation?
Yes, you can rescind your resignation if your employer agrees. However, it is important to be sure of your decision before submitting a resignation letter.
Can I negotiate my last day of work?
It is possible to negotiate your last day of work with your employer. However, be prepared to provide a valid reason for your request.
Should I talk to my employer before submitting my resignation letter?
It is recommended that you talk to your employer before submitting your resignation letter. This can help ensure a smoother transition and leave a positive impression.
Conclusion
Submitting a resignation letter can be a challenging task. By following the proper resignation letter format for company and customizing it to your situation, you can leave a positive impression and maintain a good relationship with your employer. Remember to be professional, keep it simple, and express gratitude.