If you’re planning to resign from your job, you might want to write a resignation letter. This type of letter informs your employer of your decision to leave the company, while also providing a reason for your departure. In this article, we’ll provide some examples of resignation letters with reasons, along with some tips to help you write your own.
Examples of Resignation Letter with Reason
Family Commitments
Dear [Manager’s Name],
I am writing to inform you that I will be resigning from my position as [Job Title] at [Company Name], effective two weeks from today. Unfortunately, I have received some news from my family that requires my immediate attention and I would be unable to balance my work and family commitments at this point in time.
It has been a pleasure to work with you and the team, and I appreciate the opportunities and support you have given me throughout my tenure.
Sincerely,
[Your Name]
Career Advancement
Dear [Manager’s Name],
I am writing to inform you that I will be resigning from my position as [Job Title] at [Company Name], effective two weeks from today. Although I have enjoyed my time here and appreciated the support and opportunities, I have received an offer to pursue a new career opportunity that aligns more closely with my long-term career goals.
It has been a pleasure to work with you and the team, and I am grateful for the experience and knowledge I have gained in my time here.
Sincerely,
[Your Name]
Health Reasons
Dear [Manager’s Name],
It is with a heavy heart that I submit my resignation from my position as [Job Title] at [Company Name]. Unfortunately, due to my health, I am no longer physically capable of carrying out my duties and responsibilities effectively.
It has been a privilege to work with you and the team, and I will always cherish the memories and lessons I have gained during my tenure.
Respectfully,
[Your Name]
Relocation
Dear [Manager’s Name],
I am writing to inform you of my resignation from my position as [Job Title] at [Company Name], effective two weeks from today. Unfortunately, my family and I will be relocating to another state, and I am unable to continue working remotely for this position. I have greatly appreciated the support and guidance you have provided during my tenure, and will always cherish the memories and skills I have gained here.
Thank you for the opportunity to work with such an amazing team.
Best Regards,
[Your Name]
Hostile Work Environment
Dear [Manager’s Name],
I am writing this letter to inform you that I am resigning from my position as [Job Title] at [Company Name], effective immediately. Unfortunately, I can no longer tolerate the hostile work environment that has been created by my colleagues, and I believe that it is in my best interest to part ways with the company.
Thank you for the opportunities and experiences I have gained during my tenure, and I wish the company all the best in the future.
Sincerely,
[Your Name]
Lack of Growth Opportunities
Dear [Manager’s Name],
It is with a heavy heart that I submit my resignation from my position as [Job Title] at [Company Name], effective two weeks from today. I have enjoyed my time here, but I have realized that there are no further growth opportunities for me within the company.
I would like to thank you and the team for the support and opportunities during my tenure. Please let me know what I can do to make the transition process as smooth as possible.
Best Regards,
[Your Name]
Tips for Writing a Resignation Letter with Reason
When writing a resignation letter with a reason, there are a few things you should keep in mind:
- Be honest and straightforward with your reason for leaving.
- Express gratitude for the opportunities and experiences you have gained while working for the company.
- Offer to help with the transition process if possible.
- Keep the letter professional and polite.
- Proofread the letter to ensure that it is free from errors.
Frequently Asked Questions
How much notice should I give when resigning?
You should typically give at least two weeks’ notice when resigning, but this could vary based on your company’s policy and your employment contract. Check your employment contract or company handbook to determine the appropriate notice period.
Do I need to provide a reason for my resignation?
No, you are not required to provide a reason for your resignation. However, it is often considered polite and professional to do so.
Should I mention any negative experiences or issues in my resignation letter?
No, it is generally not recommended to mention negative experiences or issues in your resignation letter. Keep the letter professional and polite, and avoid burning bridges.
Should I address my resignation letter to my immediate supervisor?
Yes, your resignation letter should be addressed to your immediate supervisor. It is also recommended that you copy HR or the appropriate department head, if applicable.
Can I rescind my resignation if I change my mind?
It depends on your company’s policy and the timing of your decision. If you change your mind soon after submitting your resignation, you may be able to discuss your options with your supervisor. However, if your resignation has already been processed, it may be difficult to rescind it.
What should I do if I am asked to leave immediately after submitting my resignation?
If you are asked to leave immediately after submitting your resignation, remain professional and courteous. Ask for a clear explanation of the decision and any next steps, and offer to help with the transition process if possible.
Conclusion
A resignation letter with reason can help you leave your job on a professional and polite note. By following our tips and using the examples provided, you can create a resignation letter that is honest, polite, and respectful of your employer and colleagues.