When it comes to resigning from a job, one of the first decisions you have to make is whether to submit your resignation letter via email or a hard copy. This article will explain the pros and cons of both options, and provide you with seven examples of resignation letters, as well as tips and frequently asked questions.
Both options have their advantages and disadvantages. Submitting your resignation letter via email is quick and convenient, and it allows you to keep a record of your communication with your employer. However, it can come across as impersonal and unprofessional, especially if you have been working with your employer for a long time. Submitting a hard copy of your resignation letter, on the other hand, shows that you are taking the process seriously and that you value your relationship with your employer. However, it may take longer to get the letter to your employer, and it may be less convenient for you.
It’s important to note that there is no right or wrong answer when it comes to whether to submit your resignation letter via email or a hard copy. It ultimately depends on your personal preference, as well as the culture and expectations of your workplace.
Below are seven examples of resignation letters that you can use as a guide and edit as needed:
Personal Reasons Email
Greeting
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Complimentary close
Higher Pay Hard Copy
Greeting
Paragraph 1
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Complimentary close
Career Change Email
Greeting
Paragraph 1
Paragraph 2
Complimentary close
Better Opportunity Hard Copy
Greeting
Paragraph 1
Paragraph 2
Complimentary close
Uncomfortable Work Environment Email
Greeting
Paragraph 1
Paragraph 2
Complimentary close
Satisfaction with the Job Hard Copy
Greeting
Paragraph 1
Paragraph 2
Complimentary close
Feeling Overworked Email
Greeting
Paragraph 1
Paragraph 2
Complimentary close
Tips
Regardless of whether you choose to submit your resignation letter via email or a hard copy, there are a few tips you should keep in mind:
1. Keep it brief and professional. Your resignation letter should be a maximum of one page, and should include a brief explanation for your departure and a thank you to your employer and colleagues.
2. Give adequate notice. You should give your employer at least two weeks notice before your last day of work.
3. Offer to help with the transition. You should offer to help with the transition process, such as training your replacement or completing any outstanding projects.
4. Follow up with a conversation. It’s a good idea to follow up with a conversation with your employer after submitting your resignation letter, either in person or over the phone.
Frequently Asked Questions
Can I submit my resignation letter via text message?
No, it is not appropriate to submit your resignation letter via text message. You should submit it via email or a hard copy.
Do I have to give a reason for my resignation?
No, you are not required to give a reason for your resignation. However, it is a good idea to provide a brief explanation in your resignation letter.
Do I have to give a certain amount of notice?
No, there is no set amount of notice you have to give. However, it is customary to give at least two weeks notice before your last day of work.
Should I mention any issues or grievances in my resignation letter?
No, you should not mention any issues or grievances in your resignation letter. If you have any concerns, you should address them separately with your employer or HR department.
Can I change my mind after submitting my resignation letter?
Yes, you can change your mind after submitting your resignation letter. However, you should be prepared for the possibility that your employer may have already started the process of finding your replacement.
Should I mention my new job in my resignation letter?
You do not need to mention your new job in your resignation letter. However, you should provide a brief explanation for your departure and a thank you to your employer and colleagues.
Conclusion
Whether you choose to submit your resignation letter via email or a hard copy, it’s important to be professional and courteous. Use the tips and examples above to create a resignation letter that reflects your appreciation for your time with your employer and your commitment to a smooth transition.