Writing a resignation letter and relieving letter can be a daunting task. Whether you’re leaving your job on good or bad terms, it’s important to handle the resignation process professionally. In this article, we’ll provide you with examples of resignation letters and relieving letters, as well as tips to help you write your own. You can find these examples on our website and customize them as needed to fit your specific situation.
A resignation letter is a formal letter that an employee uses to inform their employer that they are leaving the company. A relieving letter, on the other hand, is a document that an employer provides to the employee indicating that they have accepted the employee’s resignation and that their services are no longer required. Resignation letters and relieving letters are important documents that protect both the employee and the employer.
Examples of Resignation Letter And Relieving Letter
Personal Reasons
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position as [Job Title] at [Company Name]. My last day of work will be [Date].
This decision was not an easy one, but after much consideration, I have decided to move on to pursue other opportunities. I am extremely grateful for the time I’ve spent at [Company Name] and the opportunities it has given me.
Thank you for your understanding, and please let me know what steps I need to take to ensure a smooth transition for my replacement.
Sincerely,
[Your Name]
Relocation
Dear [Manager’s Name],
I am writing to inform you that I will be resigning from my position as [Job Title] at [Company Name]. My last day of work will be [Date].
Due to personal circumstances, I will be relocating to another state/country and will no longer be able to fulfill my duties at [Company Name]. I have enjoyed working here and have learned a lot from my colleagues.
Thank you for your support during my time here. Please let me know what steps I need to take to ensure a smooth transition for my replacement.
Best regards,
[Your Name]
Better Opportunity
Dear [Manager’s Name],
It is with mixed feelings that I write this letter to inform you of my resignation as [Job Title] at [Company Name]. My last day of work will be [Date].
After much thought and consideration, I have decided to accept a new position that I believe will be a better fit for my personal and professional goals. I want to thank you and the entire team at [Company Name] for the opportunities you have given me and the skills I have acquired while working here.
Please let me know what steps I need to take to ensure a smooth transition for my replacement.
Warm regards,
[Your Name]
Resignation Due to Illness
Dear [Manager’s Name],
I am writing to inform you that I will be resigning from my position as [Job Title] at [Company Name] due to health reasons. My last day of work will be [Date].
This has not been an easy decision, but I need to prioritize my health at this point in time. I want to thank you and the team at [Company Name] for the support and kindness you have shown me during my time here.
Please let me know what steps I need to take to ensure a smooth transition for my replacement.
With gratitude,
[Your Name]
Resignation Due to Family Reasons
Dear [Manager’s Name],
I am writing to inform you that I will be resigning from my position as [Job Title] at [Company Name]. My last day of work will be [Date].
My decision to resign is due to personal family reasons. I have thoroughly enjoyed my time at [Company Name] and appreciate the support and guidance provided by you and the team.
Please let me know what steps I need to take to ensure a smooth transition for my replacement.
Thank you for everything,
[Your Name]
Resignation Due to Retirement
Dear [Manager’s Name],
I am writing to formally announce my retirement as [Job Title] at [Company Name]. My last day of work will be [Date].
It has been an honor to work for [Company Name] for [Number of Years] years. I am grateful for the opportunities and experiences I have had while working here.
Thank you for your support over the years. Please let me know what steps I need to take to ensure a smooth transition for my replacement.
Sincerely,
[Your Name]
Termination Letter
Dear [Employee Name],
We regret to inform you that your employment with [Company Name] will be terminated effective immediately due to [Reason for Termination].
We appreciate your contributions to the company and wish you the best in your future endeavors.
Please make arrangements to return any company property in your possession, including keys and equipment, as soon as possible.
Sincerely,
[Manager’s Name]
Tips for Writing Resignation Letter And Relieving Letter
Be Professional and Polite
It’s important to write a resignation letter and relieving letter that is professional and polite. Remember, these letters will become a part of your employment history and may be used in future job applications.
Use a professional tone and avoid expressing negative emotions. Thank your employer for the opportunity to work at the company and mention the positive experiences you’ve had while working there.
Give Adequate Notice
It’s important to provide adequate notice when resigning from a job. Two weeks’ notice is the standard, but you may need to provide more or less depending on your employment contract.
Be sure to check your contract before submitting your resignation letter to ensure you comply with the required notice period.
Include Necessary Details
Make sure to include all necessary details in your resignation letter and relieving letter. This includes your last day of work, reason for leaving, and any steps you will take to ensure a smooth transition for your replacement.
Edit Your Letter Carefully
Before submitting your letter, make sure to proofread and edit it carefully. Ensure that there are no spelling or grammatical errors and that the letter is formatted correctly.
Consider asking a trusted friend or family member to read over your letter before submitting it to your employer.
Frequently Asked Questions
What should I include in my resignation letter?
Your resignation letter should include your last day of work, reason for leaving, and any steps you will take to ensure a smooth transition for your replacement. It’s also important to thank your employer for the opportunity to work at the company.
How much notice should I give before resigning?
The standard notice period is two weeks. However, you may need to provide more or less notice depending on your employment contract.
Can I resign via email?
While it’s always best to resign in person, you can resign via email if necessary. However, it’s important to make sure that your email is professional and polite.
What is a relieving letter?
A relieving letter is a document that an employer provides to an employee indicating that they have accepted the employee’s resignation and that their services are no longer required.
Do I need to give a reason for my resignation?
You are not required to give a reason for your resignation. However, it is common practice to provide a reason in your resignation letter.
What should I do in case of immediate termination?
If you have been terminated immediately, it’s important to remain calm and professional. Ask your employer for the reason for your termination and make arrangements to return any company property in your possession.
Conclusion
Writing a resignation letter and relieving letter may seem intimidating, but it’s an essential part of leaving a job. Remember to be professional and polite, include all necessary details, and proofread your letter carefully before submitting it to your employer. With the examples, tips, and FAQs provided in this article, you’ll be able to write a resignation letter and relieving letter that reflects your professionalism and respect for your employer.