If you’re preparing to resign from your job, it’s important to do it properly. One of the most important aspects of resigning is providing your employer with a resignation letter and notice period. In this article, we’ll take a look at the format of a resignation letter and notice period, and provide you with seven examples that you can use or edit as needed.
A resignation letter is a formal document that informs your employer that you’re leaving your job. It’s important to provide a resignation letter so that your employer can prepare for your departure and begin the process of finding a replacement. In addition, it’s important to give your employer notice of your intention to resign so that they have time to make arrangements for your departure.
A resignation letter should be brief and to the point. It should include your intention to resign, the date of your last day of work, and a brief explanation of your reason for resigning. In addition, it’s important to provide your employer with a notice period. This is the amount of time between the date you provide your resignation letter and the date of your last day of work. The notice period may vary depending on your employment contract or company policy.
In the following examples, you’ll find different resignation letter and notice period formats that you can use or edit as needed.
Personal Reasons Resignation Letter And Notice Period Format
Dear [Manager’s Name],
Please accept this letter as my formal resignation from my position as [Your Position]. My last day of work will be [Date], which provides [Notice Period] weeks of notice in accordance with my employment contract.
After careful consideration, I have decided to resign for personal reasons. I appreciate the opportunities and experiences that I’ve had while working at [Company Name], and I’m grateful for the support and guidance that I’ve received from you and the rest of the team.
Thank you for your understanding, and please let me know if there is anything I can do to help during this transition period.
Sincerely,
[Your Name]
New Job Resignation Letter And Notice Period Format
Dear [Manager’s Name],
I’m writing to inform you that I’ve accepted a new job opportunity and will be resigning from my position as [Your Position] at [Company Name]. My last day of work will be [Date], which provides [Notice Period] weeks of notice in accordance with my employment contract.
I’m grateful for the opportunities and experiences that I’ve had while working at [Company Name], and I’m thankful for the support and guidance that I’ve received from you and the rest of the team. Please let me know if there is anything I can do to help during this transition period.
Thank you for your understanding, and I wish you and the team all the best for the future.
Sincerely,
[Your Name]
Retirement Resignation Letter And Notice Period Format
Dear [Manager’s Name],
It is with mixed emotions that I submit my resignation from my position as [Your Position] at [Company Name]. As you know, I will be retiring from the workforce, and my last day of work will be [Date], which provides [Notice Period] weeks of notice in accordance with my employment contract.
I’d like to take this opportunity to express my gratitude for the support and friendship that I’ve received during my time at [Company Name]. I’ve enjoyed working with you and the team, and I’m proud of what we’ve achieved together.
Thank you for your understanding, and I wish you and the team all the best for the future.
Sincerely,
[Your Name]
Health Reasons Resignation Letter And Notice Period Format
Dear [Manager’s Name],
It’s with regret that I submit my resignation from my position as [Your Position] at [Company Name]. My last day of work will be [Date], which provides [Notice Period] weeks of notice in accordance with my employment contract.
Unfortunately, due to health reasons, I am unable to continue working at [Company Name]. I’m grateful for the opportunities and experiences that I’ve had while working here, and I’m thankful for the support and guidance that I’ve received from you and the rest of the team.
Thank you for your understanding, and please let me know if there is anything I can do to help during this transition period.
Sincerely,
[Your Name]
Relocation Resignation Letter And Notice Period Format
Dear [Manager’s Name],
I’m writing to inform you that I’ll be resigning from my position as [Your Position] at [Company Name]. My last day of work will be [Date], which provides [Notice Period] weeks of notice in accordance with my employment contract.
Unfortunately, due to personal circumstances, I’ll be relocating to [Location], which makes it impossible for me to continue working at [Company Name]. I’m grateful for the opportunities and experiences that I’ve had while working here, and I’m thankful for the support and guidance that I’ve received from you and the rest of the team.
Thank you for your understanding, and please let me know if there is anything I can do to help during this transition period.
Sincerely,
[Your Name]
Career Change Resignation Letter And Notice Period Format
Dear [Manager’s Name],
I’m writing to inform you that I’ve decided to resign from my position as [Your Position] at [Company Name]. My last day of work will be [Date], which provides [Notice Period] weeks of notice in accordance with my employment contract.
After careful consideration, I’ve decided to pursue a career change. I’m grateful for the opportunities and experiences that I’ve had while working at [Company Name], and I’m thankful for the support and guidance that I’ve received from you and the rest of the team.
Thank you for your understanding, and please let me know if there is anything I can do to help during this transition period.
Sincerely,
[Your Name]
Unhappy With Work Environment Resignation Letter And Notice Period Format
Dear [Manager’s Name],
I’m writing to inform you that I’ve decided to resign from my position as [Your Position] at [Company Name]. My last day of work will be [Date], which provides [Notice Period] weeks of notice in accordance with my employment contract.
Unfortunately, I’m no longer happy with the work environment at [Company Name]. I’m grateful for the opportunities and experiences that I’ve had while working here, and I’m thankful for the support and guidance that I’ve received from you and the rest of the team.
Thank you for your understanding, and please let me know if there is anything I can do to help during this transition period.
Sincerely,
[Your Name]
Tips for Writing a Resignation Letter and Notice Period
When writing a resignation letter and notice period, it’s important to keep the following tips in mind:
- Be professional and polite. Even if you’re unhappy with the company, refrain from using negative language in your letter.
- Keep it brief. Your resignation letter should be no more than one page long.
- Provide notice. Be sure to give your employer sufficient notice of your resignation.
- Express gratitude. Thank your employer for the opportunities and experiences you’ve had while working at the company.
- Offer to help. Let your employer know that you’re willing to help during the transition period.
Frequently Asked Questions
How much notice should I give when resigning?
The amount of notice you should give when resigning will depend on your employment contract or company policy. Typically, it’s recommended to give at least two weeks’ notice.
Do I need to provide a reason for resigning?
No, you’re not required to provide a reason for resigning. However, it’s a good idea to provide a brief explanation in your resignation letter.
Should I discuss my resignation with my manager before submitting a letter?
It’s a good idea to discuss your resignation with your manager before submitting a letter. This will give you an opportunity to explain your reasons for resigning and discuss any concerns you may have.
What should I include in my resignation letter?
Your resignation letter should include your intention to resign, the date of your last day of work, and a brief explanation of your reason for resigning. In addition, it’s important to thank your employer for the opportunities and experiences you’ve had while working at the company.
What if I’m unable to provide the required notice period?
If you’re unable to provide the required notice period, try to provide as much notice as possible. Be sure to explain the reason for the short notice in your resignation letter.
Can I rescind my resignation if I change my mind?
In some cases, it may be possible to rescind your resignation if you change your mind. However, this will depend on your employer’s policies and whether or not they have already begun the process of finding a replacement.
Conclusion
Resigning from a job can be a difficult decision, but it’s important to do it properly. By providing your employer with a resignation letter and notice period, you can ensure a smooth transition as you move on to the next phase of your career. Keep the tips and examples in this article in mind as you prepare your own resignation letter and notice period.