Resigning from a job can be a tough decision, but writing the resignation letter can be even more challenging. One common dilemma that arises when writing a resignation letter is deciding on who to address it to. In this article, we will discuss the best ways to address a resignation letter and provide examples that can be edited as needed.
When writing a resignation letter, it is essential to know who to address it to. The right salutation can make the difference between a professional and appropriate letter and one that comes across as inappropriate or unprofessional. In this article, we will provide guidance on how to address a resignation letter to whom.
It can be challenging to know how to address a resignation letter. The best way to address it is to find out who your supervisor or HR manager is and address it to them. If you are unsure of who to address it to, you can use a generic greeting such as “To Whom It May Concern.”
It is important to address the letter appropriately as it shows respect to the recipient and makes the letter look professional.
You can find some examples below that can be edited as needed.
Resignation Letter Address To Whom Examples
Resignation Letter Addressed to Direct Supervisor
Greeting:
Dear [Supervisor’s Name],
Letter Body:
I am writing to let you know that I have decided to resign from my position as [Job Title] at [Company Name]. I have enjoyed my time here and appreciate all the opportunities I have had to grow and develop my skills. The reason for my resignation is [Reason for leaving]. I will ensure that all my pending work is completed before my last day, which will be on [Last Day of Work].
Complimentary Close:
Best regards,
[Your Name]
Resignation Letter Addressed to HR Manager
Greeting:
Dear [HR Manager’s Name],
Letter Body:
I am writing this letter to inform you that I am resigning from my position as [Job Title] at [Company Name]. I have enjoyed my time here and am grateful for the opportunities I have had to learn and grow. Unfortunately, due to [Reason for leaving], I have decided to resign. I will make sure that I complete all my pending work before my last day, which will be on [Last Day of Work].
Complimentary Close:
Best regards,
[Your Name]
Resignation Letter Addressed to Executive Director
Greeting:
Dear [Executive Director’s Name],
Letter Body:
I am writing to let you know that I have decided to resign from my position as [Job Title] at [Company Name]. It has been an honor working with you and the team, and I will always cherish the memories and experiences I have had here. Unfortunately, due to [Reason for leaving], I have decided to resign. My last day will be on [Last Day of Work], and I will ensure that I complete all my pending work before leaving.
Complimentary Close:
Sincerely,
[Your Name]
Resignation Letter Addressed to Department Manager
Greeting:
Dear [Department Manager’s Name],
Letter Body:
I am writing to inform you that I have decided to resign from my position as [Job Title] at [Company Name]. I have enjoyed my time here and am grateful for the experiences and opportunities I have had. Unfortunately, due to [Reason for leaving], I have decided to resign. My last day will be on [Last Day of Work], and I will ensure that I complete all my pending work before leaving.
Complimentary Close:
Best regards,
[Your Name]
Resignation Letter Addressed to CEO
Greeting:
Dear [CEO’s Name],
Letter Body:
I am writing to let you know that I have decided to resign from my position as [Job Title] at [Company Name]. I have enjoyed my time here and want to express my gratitude for the opportunities and experiences that I have had. Unfortunately, due to [Reason for leaving], I have decided to resign. My last day will be on [Last Day of Work], and I will ensure that I complete all my pending work before leaving.
Complimentary Close:
Best wishes,
[Your Name]
Resignation Letter Addressed to Board of Directors
Greeting:
Dear [Board of Directors’ Name],
Letter Body:
I am writing to let you know that I have decided to resign from my position as [Job Title] at [Company Name]. I want to thank you for the opportunities and experiences that I have had while working here. Unfortunately, due to [Reason for leaving], I have decided to resign. My last day will be on [Last Day of Work], and I will ensure that I complete all my pending work before leaving.
Complimentary Close:
Respectfully,
[Your Name]
Related Tips
When to Address Letter to Whom
Addressing a resignation letter to the right person can make a big difference. If you are unsure who to address the letter to, it is best to address it to your direct supervisor. If you are resigning from a small organization or a small team, you may want to address it to the CEO or executive director. If you work in a large organization, it may be best to address it to the HR manager.
Keep it Professional
When writing a resignation letter, it is important to keep it professional. Make sure the letter is clear, concise, and respectful. Do not use the letter to vent your frustrations or air your grievances. Remember that the letter will become part of your employment record and may be used as a reference in the future.
Give Notice
When resigning from a job, it is important to give notice. The standard notice period is two weeks, but you may be required to give more notice if you have a contract or if you work in a senior position. Giving notice shows that you are professional and that you respect the company and your colleagues.
Be Prepared for a Counteroffer
When you resign, your employer may try to persuade you to stay by offering you a counteroffer. Be prepared for this possibility and decide beforehand whether you are open to staying or not. Remember that there were reasons why you decided to leave in the first place, and a counteroffer may not address these issues.
Keep it Positive
When writing a resignation letter, it is important to keep it positive. Focus on the positive experiences and opportunities you have had while working at the company. Thank your employer and colleagues for the support and guidance they have provided you during your time there.
Ask for a Reference
When you resign, it is a good idea to ask for a reference. A reference can be valuable when you are looking for a new job. Ask your supervisor or HR manager if they would be willing to provide a reference for you in the future.
Frequently Asked Questions
What should I include in a resignation letter?
A resignation letter should include your name, your job title, the date of your resignation, and the reason for your resignation. It should also include a statement expressing your gratitude for the opportunities and experiences you have had while working at the company, and a statement indicating your willingness to help with the transition process.
Do I need to address my resignation letter to a specific person?
It is always best to address your resignation letter to a specific person. If you are unsure who to address it to, you can use a generic greeting such as “To Whom It May Concern.”
What is the best way to deliver a resignation letter?
The best way to deliver a resignation letter is in person. Schedule a meeting with your supervisor or HR manager and present the letter to them. If this is not possible, you can send the letter by email or mail.
What should I do if my employer offers me a counteroffer?
If your employer offers you a counteroffer, you should carefully consider whether it addresses the reasons why you decided to leave in the first place. If you decide to accept the counteroffer, make sure you get any agreements in writing.
How much notice should I give when I resign?
The standard notice period is two weeks. However, you may be required to give more notice if you have a contract or if you work in a senior position. Make sure you check your employment contract before you resign.
Can I ask for a reference when I resign?
Yes, it is a good idea to ask for a reference when you resign. A reference can be valuable when you are looking for a new job. Ask your supervisor or HR manager if they would be willing to provide a reference for you in the future.
Conclusion
Writing a resignation letter can be a challenging task, but addressing it to the right person can make a big difference. By following the tips outlined in this article and using the examples provided, you can write a professional and appropriate resignation letter that shows respect to your employer and colleagues.