If you’re planning to resign from your job, it’s important to give your employer enough notice, especially if you’ve been with the company for a long time. A three months’ notice period is a standard practice in many companies, and it’s always a good idea to follow it. Here, we’ve provided some sample resignation letters with a three months’ notice period that you can use as a guide.
Example 1: Personal Reasons
Dear [Manager’s Name],
I am writing to inform you of my intention to resign from my position as [Job Title] at [Company Name]. My last day of work will be [Date].
While my time at [Company Name] has been a positive experience, I have decided to resign due to personal reasons. I want to assure you that I will do everything in my power to ensure a smooth transition during the notice period.
Thank you for the opportunities and support provided during my tenure at [Company Name].
Sincerely,
[Your Name]
Example 2: New Opportunity
Dear [Manager’s Name],
I am writing to inform you that I have accepted a new job opportunity and will be resigning from my position as [Job Title] at [Company Name]. My last day of work will be [Date].
I want to thank you for the support and guidance provided during my time at [Company Name]. I have enjoyed working with you and the team, and I will do everything possible to ensure a smooth transition during the notice period.
Thank you for understanding and for the opportunity to work with such a great team.
Best regards,
[Your Name]
Example 3: Family Reasons
Dear [Manager’s Name],
I am writing to inform you of my intention to resign from my position as [Job Title] at [Company Name]. My last day of work will be [Date].
Unfortunately, I need to take a break from work due to family reasons. It has been a pleasure to work with such a wonderful team, and I will do everything I can to ensure a smooth transition during the notice period.
Thank you for your understanding and for the support provided during my time at [Company Name].
Sincerely,
[Your Name]
Example 4: Health Reasons
Dear [Manager’s Name],
It is with great regret that I am writing to inform you of my intention to resign from my position as [Job Title] at [Company Name]. My last day of work will be [Date].
Due to health reasons, I am unable to continue working at [Company Name]. I want to thank you for the opportunities and support provided during my tenure at the company.
I will do everything in my power to ensure a smooth transition during the notice period. Please let me know if there is anything else I can do to make the process easier.
Thank you for your understanding and support.
Best regards,
[Your Name]
Example 5: Going back to school
Dear [Manager’s Name],
I am writing to inform you of my intention to resign from my position as [Job Title] at [Company Name]. My last day of work will be [Date].
I have decided to go back to school to pursue my education. While it was a tough decision to leave [Company Name], I believe that pursuing higher education will help me in the long run.
I am committed to ensuring a smooth transition during the notice period, and I will do everything I can to help with the transition.
Thank you for the opportunities and support provided during my tenure at [Company Name].
Sincerely,
[Your Name]
Example 6: Retirement
Dear [Manager’s Name],
After many years of dedicated service, I am writing to inform you of my intention to retire from my position as [Job Title] at [Company Name]. My last day of work will be [Date].
It has been a pleasure to work with such a wonderful team, and I want to thank you for the opportunities and support provided during my tenure at [Company Name].
I will do everything in my power to ensure a smooth transition during the notice period, and I will miss working with such a great team.
Best regards,
[Your Name]
Tips for Writing a Resignation Letter with a Three Months’ Notice Period
Writing a resignation letter can be tough, especially if you’re leaving a job you’ve been in for a long time. Here are some tips to help you write a resignation letter with a three months’ notice period:
- Start with a clear and concise statement of your intention to resign and the date of your last day of work.
- Be professional and courteous, even if you’re leaving due to negative circumstances.
- Offer to help with the transition and ensure a smooth handover process.
- Thank your employer for the opportunities and support provided during your tenure at the company.
- Proofread your letter carefully to ensure there are no errors or typos.
Frequently Asked Questions
What should I include in my resignation letter?
Your resignation letter should include a clear and concise statement of your intention to resign, the date of your last day of work, and a brief explanation of why you’re leaving. You should also offer to help with the transition process and thank your employer for the opportunities provided.
When should I give my resignation letter?
You should give your resignation letter as soon as possible, and ideally, at least three months before your last day of work. This will give your employer enough time to find a replacement and ensure a smooth transition.
Do I need to give a reason for resigning?
No, you don’t need to provide a reason for resigning, but it’s always a good idea to offer a brief explanation to your employer. This will help them understand your decision and ensure a smooth transition.
Should I mention any negative experiences in my resignation letter?
No, it’s best to avoid mentioning any negative experiences or complaints in your resignation letter. Keep it professional, courteous, and brief.
Should I address my letter to my immediate supervisor or HR?
You should address your resignation letter to your immediate supervisor, but it’s a good idea to copy HR as well. This will ensure that your resignation is properly documented and that HR is aware of your departure.
Can I change my mind after giving my resignation letter?
It depends on your employer’s policies and the terms of your employment contract. If you change your mind, it’s important to speak to your employer as soon as possible to discuss your options.
Conclusion
Giving your employer a three months’ notice period when resigning is a professional and courteous approach. Use our sample resignation letters and tips to help you write your own resignation letter with a three months’ notice period, and ensure a smooth transition for both you and your employer.