When resigning from a job, it is important to provide your employer with ample notice. A resignation letter with 12 weeks notice can help you leave on good terms and ensure a smooth transition. In this article, we provide examples of resignation letters with 12 weeks notice, tips for writing an effective letter, and frequently asked questions about the process.
Examples of Resignation Letters with 12 Weeks Notice
Family Matters
Dear [Manager’s Name],
I am writing to notify you of my resignation from [Company Name]. Due to unforeseen family circumstances, I will need to leave my position in 12 weeks. I have thoroughly enjoyed my time at the company and am grateful for the experiences I have gained.
Thank you for the opportunities and support you have provided me during my time here. I will ensure that I complete any outstanding projects and assist in the transition process to ensure a smooth handover. Should you require any further information or assistance please do not hesitate to contact me.
Sincerely,
[Your Name]
Career Advancement
Dear [Manager’s Name],
It is with mixed emotions that I tender my resignation from [Company Name]. I am excited to inform you that I have accepted a new job opportunity that aligns with my long-term career aspirations. I will ensure a smooth handover during my 12-week notice period to ensure that my transition does not disrupt the ongoing projects.
Thank you for the opportunities and experiences that I have gained during my time at [Company Name]. I am grateful for the guidance and support provided to me in my role. I will work tirelessly to ensure that my transition is as seamless as possible.
Yours sincerely,
[Your Name]
Health Reasons
Dear [Manager’s Name],
It is with regret that I must tender my resignation from [Company Name]. Due to unforeseen health circumstances, I will need to leave my position in 12 weeks. I have enjoyed working at the company and am grateful for the opportunities provided.
I will ensure a smooth handover of my duties during my notice period to ensure that the transition is as seamless as possible. I am willing to provide any assistance required during the transition period.
Thank you for the support and guidance provided to me during my time at [Company Name].
Sincerely,
[Your Name]
Relocation
Dear [Manager’s Name],
I am writing to notify you of my resignation from [Company Name]. Due to personal reasons, I will be relocating to another state in 12 weeks. I have enjoyed working at the company and am grateful for the opportunities provided.
I will ensure that I complete any outstanding projects and assist in the transition process to ensure a smooth handover. Please let me know if there is anything else I can do to facilitate the transition process.
Thank you for the support and guidance provided to me during my time at [Company Name].
Yours sincerely,
[Your Name]
Work-Life Balance
Dear [Manager’s Name],
After much consideration, I have decided to resign from my position at [Company Name]. Due to my personal circumstances, I am looking to take a break from my work and focus on my personal life for a while. I will be able to work for 12 weeks before leaving the company.
Thank you for the opportunities provided to me during my time at the company. I will ensure a smooth handover of my duties and assist in the transition process to ensure that it is as seamless as possible.
Yours sincerely,
[Your Name]
To Pursue Further Studies
Dear [Manager’s Name],
I am writing to inform you of my resignation from [Company Name] in 12 weeks. I have decided to pursue further studies in my field, which will require me to leave my current position. I am grateful for the opportunities and experiences provided to me during my time at the company.
I will ensure that I complete any outstanding projects and assist in the transition process to ensure a smooth handover. Please let me know if there is anything else I can do to facilitate the transition process.
Thank you for the support and guidance provided to me during my time at [Company Name].
Sincerely,
[Your Name]
Tips for Writing an Effective Resignation Letter with 12 Weeks Notice
Be Clear and Concise
Your resignation letter should be clear and concise. Avoid adding unnecessary details and focus on the reason for your resignation and the notice period that you have provided.
Express Gratitude
Express your gratitude towards your employer for the opportunities provided to you during your time at the company. This can help you leave on good terms and maintain professional relationships.
Offer Assistance During the Transition Period
Offer to assist in the transition process during your notice period. This can help ensure that your duties are handed over smoothly and that the transition process is as seamless as possible.
Proofread Your Letter
Always proofread your resignation letter to ensure that there are no errors or typos. This can help you maintain a professional image and leave a good impression.
Frequently Asked Questions
Can I leave my job without providing notice?
It is always best to provide notice when resigning from a job. Leaving without notice can burn bridges and harm your professional reputation.
How should I address my resignation letter?
Address your resignation letter to your immediate supervisor or manager. Be sure to add their name and job title.
Can I resign via email?
While it is possible to resign via email, it is recommended that you submit a physical letter. This can help maintain a professional image and leave a good impression.
What should I include in my resignation letter?
Your resignation letter should include your notice period, the reason for your resignation, and an offer to assist in the transition process.
When should I submit my resignation letter?
Submit your resignation letter as soon as you have made the decision to leave your job. This can help ensure that the transition process is as smooth as possible.
How should I wrap up my resignation letter?
Conclude your resignation letter with a complimentary close, such as “sincerely” or “best regards.” Signature and typed name should be added after the complimentary close.
Conclusion
Providing 12 weeks notice when resigning from a job can help you leave on good terms and ensure a smooth transition for your employer. By following the tips provided in this article and using the sample letters as a guide, you can write an effective resignation letter that helps you maintain professional relationships and a positive reputation.