Resigning from a job can be a difficult decision, and the process of leaving can be stressful. One of the essential steps in resigning is writing a resignation email with a notice period. A resignation email with a notice period is a formal way of informing your employer about your intention to leave the company while providing them with an appropriate time frame to prepare for your departure.
In this article, we will explore the key elements of a resignation email with a notice period and provide you with seven examples that you can use as a guide. We will also share some tips to help you write an effective resignation email and answer some frequently asked questions about the process.
A resignation email with a notice period should include the date of your last working day, the reason for leaving, and your gratitude for the opportunities and experiences you had while working for the company. It is essential to keep your email professional and concise, avoiding any negativity or criticism towards the company or your colleagues.
By providing the company with a notice period, you are showing respect to your employer and colleagues, giving them enough time to find a replacement or redistribute your workload. It is also a way to maintain a positive relationship with your employer, which can be beneficial in your future endeavors.
Below are seven examples of resignation email with a notice period that you can use as a guide for your own resignation email. You can edit them as needed to fit your specific situation.
Family Reasons
Dear [Manager’s Name],
It is with regret that I submit my resignation from my position as [Your Position] at [Company Name]. My last working day will be [Date], providing [Notice Period] weeks’ notice as required by my contract.
Due to some unforeseen family obligations, I am unable to continue in my role. I appreciate the opportunities and experiences I have had while working for [Company Name]. I will ensure a smooth transition of my duties to my successor. Please let me know how I can assist in this process.
Thank you for your understanding and support during my time here.
Best regards,
[Your Name]
Professional Development
Dear [Manager’s Name],
Please accept this email as my formal resignation from my position as [Your Position] at [Company Name]. My last working day will be [Date], providing [Notice Period] weeks’ notice as required by my contract.
After much consideration, I have decided to pursue a new opportunity that will allow me to further develop my professional skills and expertise. I appreciate the support and guidance that I have received from my colleagues and management during my time at [Company Name].
I am committed to ensuring a smooth handover of my responsibilities and to assist in any way I can to make the transition as seamless as possible.
Thank you again for the opportunities and experiences that I have had while working here.
Best regards,
[Your Name]
Health Reasons
Dear [Manager’s Name],
It is with a heavy heart that I submit my resignation from my position as [Your Position] at [Company Name]. My last working day will be [Date], providing [Notice Period] weeks’ notice as required by my contract.
Unfortunately, my health has deteriorated, and I am unable to continue in my role. I appreciate the support and encouragement that I have received from my colleagues and management during my time at [Company Name].
I will ensure a smooth handover of my responsibilities and assist in any way possible to make the transition as seamless as possible. Please let me know how I can be of assistance.
Thank you for the opportunities and experiences that I have had while working here.
Best regards,
[Your Name]
Relocation
Dear [Manager’s Name],
It is with mixed emotions that I submit my resignation from my position as [Your Position] at [Company Name]. My last working day will be on [Date], providing [Notice Period] weeks’ notice as required by my contract.
My family and I will be relocating to [Location], which makes it impossible for me to continue in my role. I appreciate the opportunities and support that I have received from my colleagues and management during my time at [Company Name].
I am committed to ensuring a smooth handover of my responsibilities and assisting in any way possible to make the transition as seamless as possible. Please let me know how I can be of assistance.
Thank you again for the opportunities and experiences that I have had while working here.
Best regards,
[Your Name]
New Career Path
Dear [Manager’s Name],
Please accept this email as my formal resignation from my position as [Your Position] at [Company Name]. My last working day will be on [Date], providing [Notice Period] weeks’ notice as required by my contract.
After much thought and consideration, I have decided to pursue a new career path that will allow me to grow professionally and personally. I appreciate the opportunities and experiences that I have had while working at [Company Name].
I will ensure a smooth handover of my responsibilities and assist in any way possible to make the transition as seamless as possible. Please let me know how I can be of assistance.
Thank you again for the support and guidance that I have received during my time here.
Best regards,
[Your Name]
Better Job Offer
Dear [Manager’s Name],
Please accept this email as my formal resignation from my position as [Your Position] at [Company Name]. My last working day will be on [Date], providing [Notice Period] weeks’ notice as required by my contract.
After much thought and consideration, I have decided to accept a better job offer that aligns with my career goals and aspirations. I appreciate the opportunities and experiences that I have had while working at [Company Name].
I am committed to ensuring a smooth handover of my responsibilities and assisting in any way possible to make the transition as seamless as possible. Please let me know how I can be of assistance.
Thank you again for the support and guidance that I have received during my time here.
Best regards,
[Your Name]
Tips
Key Elements of a Resignation Email with a Notice Period
When writing a resignation email with a notice period, keep in mind these key elements:
- State your intention to resign and the date of your last working day
- Provide the required notice period, as stated in your contract
- Express gratitude for the opportunities and experiences you had while working at the company
- Explain the reason for leaving briefly and professionally
- Offer to assist in the transition process and ensure a smooth handover of your responsibilities
- Avoid any negativity or criticism towards the company or your colleagues
- Keep your email professional and concise
Frequently Asked Questions
What is a Notice Period?
A notice period is the amount of time you are required to inform your employer of your intention to leave the company before your last working day. It is usually stated in your contract and can range from a few weeks to several months, depending on your role and seniority.
What should I include in my resignation email with a notice period?
You should include the date of your last working day, the reason for leaving, your gratitude for the opportunities and experiences you had while working for the company, and your willingness to assist in the transition process. It is essential to keep your email professional and concise, avoiding any negativity or criticism towards the company or your colleagues.
How do I determine the length of my notice period?
The length of your notice period is usually stated in your contract. If it is not, you can discuss it with your manager or HR representative. The notice period can vary depending on your role and seniority, but it is usually between two to four weeks.
Can I negotiate the length of my notice period?
You can discuss the length of your notice period with your manager or HR representative, but ultimately it is up to the company to decide. If you have a compelling reason for a shorter notice period, you can discuss it with your employer and try to come to a mutually beneficial agreement.
Should I provide a reason for leaving in my resignation email with a notice period?
It is not mandatory to provide a reason for leaving, but it is professional to do so. Keep the reason brief and professional, avoiding any negativity or criticism towards the company or your colleagues.
Is it necessary to send a resignation email with a notice period?
Yes, it is necessary to send a resignation email with a notice period to inform your employer of your intention to leave and provide them with an appropriate time frame to prepare for your departure. It is also a way to maintain a positive relationship with your employer, which can be beneficial in your future endeavors.
Conclusion
A resignation email with a notice period is a formal way of informing your employer about your intention to leave the company while providing them with an appropriate time frame to prepare for your departure. It is important to keep your email professional and concise, avoiding any negativity or criticism towards the company or your colleagues. By following the key elements of a resignation email with a notice period and using the examples provided in this article, you can ensure a smooth and professional exit from your current job.