Resigning from a job can be a difficult decision, but sometimes it’s the best choice for your personal or professional growth. Writing a resignation email to your manager with notice period is an important step in the resignation process. In this article, we’ll provide you with examples of resignation emails, tips on writing an effective email, and answers to frequently asked questions.
When resigning from a job, it’s important to provide your employer with a notice period. This period allows your manager to prepare for your departure and find a replacement if necessary. Writing an email with your notice period is a professional and courteous way to inform your manager of your resignation. In this email, you should include your reason for resigning (if applicable), your last day of work, and your willingness to help with the transition process.
Examples
Personal Reasons
Dear [Manager’s Name],
It is with mixed emotions that I submit my resignation, effective [Notice Period]. Due to personal reasons, I have decided to resign from my position as [Job Title] at [Company Name]. I want to thank you and the entire team for the support and guidance throughout my tenure here. I am committed to ensuring a smooth transition and will assist in any way possible to ensure that the transition is seamless.
Thank you for the opportunity to work alongside such a dynamic team.
Best regards,
[Your Name]
New Opportunity
Dear [Manager’s Name],
I am writing to inform you that I will be resigning from my position as [Job Title] at [Company Name], effective [Notice Period]. I have recently received an offer for a new opportunity that I cannot refuse. I am grateful for the experience and knowledge that I have gained while working with the team at [Company Name].
Please let me know if there is anything I can do to make this transition as smooth as possible. I am willing to assist in the recruitment and training of my replacement.
Thank you for your understanding and support throughout my time at [Company Name].
Sincerely,
[Your Name]
Relocation
Dear [Manager’s Name],
I regret to inform you that I will be resigning from my position as [Job Title] at [Company Name], effective [Notice Period]. My family and I will be relocating to [City/State/Country Name], and unfortunately, I will not be able to continue my employment with [Company Name].
Thank you for the opportunity to work with such a talented and dedicated team. I am committed to making this transition as smooth as possible and will do everything in my power to ensure that my responsibilities are handed over in a timely and efficient manner.
Best regards,
[Your Name]
Career Change
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position as [Job Title] at [Company Name], effective [Notice Period]. After much contemplation, I have decided to pursue a career change that aligns with my personal and professional goals.
Thank you for the opportunity to learn and grow while working with the team at [Company Name]. I am committed to ensuring a smooth transition and will assist in any way possible to ensure that the transition is seamless.
Thank you for your understanding and support during this time of transition.
Sincerely,
[Your Name]
Health Reasons
Dear [Manager’s Name],
It is with a heavy heart that I submit my resignation, effective [Notice Period]. Due to unforeseen health reasons, it is no longer feasible for me to continue my role as [Job Title] at [Company Name].
I appreciate the opportunity to work with such a talented and dedicated team. I am committed to making this transition as smooth as possible and will do everything in my power to ensure that my responsibilities are handed over in a timely and efficient manner.
Thank you for your understanding and support during this time of transition.
Best regards,
[Your Name]
Retirement
Dear [Manager’s Name],
After [Number of Years] years of dedicated service to [Company Name], I have decided to retire, effective [Notice Period]. It has been an honor to work with such a talented and committed team, and I will always cherish the memories and experiences I have gained at [Company Name].
I am committed to making this transition as smooth as possible and will assist in any way possible to ensure that the transition is seamless. Thank you for your understanding and support during this time of transition.
Best regards,
[Your Name]
Tips
How to Write an Effective Resignation Email to Manager with Notice Period
1. Be clear and concise in your email. State your reason for resigning and your last day of work.
2. Express gratitude for the opportunity to work with the company and the support you have received from your manager and colleagues.
3. Offer to assist in the transition process and provide contact information for future communication.
4. Keep a professional and positive tone throughout your email.
5. Proofread your email for any errors or typos before sending it to your manager.
FAQs
How much notice should I give my employer before resigning?
It’s generally recommended to give at least two weeks’ notice. However, your employment contract or company policy may require a longer notice period.
Should I provide a reason for my resignation?
It’s not necessary to provide a detailed reason for your resignation, but it can be helpful for your employer to understand why you are leaving. Keep your reason brief and professional.
Do I need to have a face-to-face meeting with my manager before sending a resignation email?
It’s recommended to have a face-to-face meeting with your manager before sending your resignation email. This meeting allows you to express your gratitude for the opportunity to work with the company and to discuss the transition process.
Should I copy human resources on my resignation email?
It’s recommended to copy human resources on your resignation email to ensure that the appropriate people are notified of your resignation and the transition process.
Can I rescind my resignation after sending a resignation email?
It’s possible to rescind your resignation, but you should discuss this with your manager as soon as possible. Keep in mind that your employer may have already begun the process of finding a replacement for your position.
Can I negotiate my notice period?
It’s possible to negotiate your notice period with your employer, but you should do so in a professional and respectful manner. Keep in mind that your employer may have specific policies or procedures regarding notice periods.
Conclusion
Writing a resignation email to your manager with notice period can be a challenging task, but it’s an important step in the resignation process. By following our examples and tips, you can write an effective email that expresses your gratitude, professionalism, and willingness to assist with the transition process. Remember to keep a positive tone and to proofread your email before sending it to your manager.