If you’re looking for a resignation email template to send to your manager, you’ve come to the right place. In this article, we provide several examples of resignation emails that you can use as a guide. These examples will help ensure that your resignation email is professional and respectful, while also providing you with ideas for how to express your reasons for leaving.
Examples
Personal Reasons
Dear [Manager’s Name],
It is with great regret that I submit my resignation from [Company Name]. Due to personal reasons, I have decided that it is time for me to move on. My last day of work will be [Date].
Thank you for the support and opportunities you have provided me during my time here. I have learned so much from this company, and I am grateful for the experience.
Best regards,
[Your Name]
New Opportunity
Dear [Manager’s Name],
I am writing to inform you of my resignation from [Company Name]. I have recently been offered a new opportunity that I cannot pass up, and my last day of work will be [Date].
Thank you for the support and guidance you have given me during my time at the company. I appreciate the opportunities you have provided me, and I will always be grateful for the experience I gained here.
Best regards,
[Your Name]
Unhappy with Job
Dear [Manager’s Name],
It is with regret that I am submitting my resignation from [Company Name]. Unfortunately, I am no longer happy with my job and I feel it is time for me to move on. My last day of work will be [Date].
Thank you for the opportunities and support you have given me during my time here. I have learned a great deal from working with you and the team, and I will always appreciate the experience.
Sincerely,
[Your Name]
Health Reasons
Dear [Manager’s Name],
It is with regret that I am submitting my resignation from [Company Name]. I have been experiencing some health issues and I need to take time to focus on my recovery. My last day of work will be [Date].
I want to thank you for the opportunities and support you have given me during my time at the company. I have learned so much from working with you and the team, and I will always be grateful for the experience.
Best regards,
[Your Name]
Relocation
Dear [Manager’s Name],
I am writing to inform you of my resignation from [Company Name]. I have recently relocated to a new city, and unfortunately, I am unable to continue working for the company. My last day of work will be [Date].
Thank you for the opportunities and support you have given me during my time with the company. I have learned so much from working with you and the team, and I will always appreciate the experience.
Sincerely,
[Your Name]
Going Back to School
Dear [Manager’s Name],
I am writing to inform you of my resignation from [Company Name]. I have decided to go back to school full-time, and I am unable to continue working for the company. My last day of work will be [Date].
Thank you for the opportunities and support you have given me during my time with the company. I have learned so much from working with you and the team, and I will always appreciate the experience.
Best regards,
[Your Name]
Tips
Writing Your Resignation Email
When writing a resignation email to your manager, it’s important to keep the tone professional and respectful. Here are some tips on how to write a great resignation email:
- Be clear and concise. State your intention to leave the company and the date of your last day of work.
- Express gratitude. Thank your manager and colleagues for the opportunities and support they have given you during your time with the company.
- Provide a reason (if you feel comfortable doing so). Explain why you are leaving the company, but keep it brief and professional.
- Offer to help with the transition. Let your manager know that you are willing to help with the transition and ensure that your responsibilities are passed on to someone else.
- Keep it positive. Even if you are leaving because you are unhappy with your job, try to focus on the positive experiences you have had with the company.
Preparing for Your Resignation Meeting
Before you send your resignation email, it’s a good idea to schedule a meeting with your manager to discuss your resignation in person. Here are some tips to help you prepare for your resignation meeting:
- Plan what you’re going to say. Practice what you’re going to say to your manager so that you’re prepared for the meeting.
- Be professional. Remember that this is a business meeting, so dress professionally and be respectful.
- Bring a written resignation letter. Even if you plan to send an email, it’s a good idea to bring a written resignation letter with you to the meeting.
- Be prepared for questions. Your manager may ask you why you’re leaving, so be prepared to explain your reasons in a professional and respectful way.
- Offer to help with the transition. Let your manager know that you are willing to help with the transition and ensure that your responsibilities are passed on to someone else.
Frequently Asked Questions
How much notice should I give before resigning?
It’s generally a good idea to give at least two weeks’ notice before resigning. This gives your employer enough time to find a replacement and to ensure that your responsibilities are passed on to someone else. However, if you’re in a senior position or if you have a lot of responsibilities, you may want to consider giving more notice.
Do I need to provide a reason for my resignation?
You don’t need to provide a reason for your resignation, but it’s generally a good idea to do so, especially if you have a good relationship with your manager. Providing a reason can help ensure that there are no hard feelings and can help you maintain a positive relationship with your employer.
Should I send a resignation email or a resignation letter?
It’s generally a good idea to send both a resignation email and a resignation letter. The email should be sent first to inform your manager of your intention to resign, and the letter should be given to your manager in person during your resignation meeting. The letter should be brief and should include your name, your position, the date of your resignation, and your signature.
Can I negotiate my resignation?
You can try to negotiate your resignation, but it’s important to be respectful and professional. If you have a good relationship with your manager, you may be able to negotiate a longer notice period or a better severance package. However, if your manager is not receptive to negotiation, it’s best to accept their decision and move on.
What should I do if my manager reacts negatively to my resignation?
If your manager reacts negatively to your resignation, it’s important to remain calm and professional. Try to explain your reasons for resigning in a respectful way, and offer to help with the transition. If your manager continues to react negatively, it may be a sign that it’s time to move on.
What should I say to my colleagues when I resign?
When you resign, it’s important to inform your colleagues in a professional and respectful way. You can send an email or have a one-on-one conversation with each colleague. Be sure to thank them for their support and to let them know that you will miss working with them.
Conclusion
Writing a resignation email to your manager can be a difficult task, but it’s important to do it in a professional and respectful way. By following the tips and examples provided in this article, you can ensure that your resignation email is effective and respectful, and that you maintain a positive relationship with your employer.