A resignation confirmation letter from an employer is a formal letter that confirms the receipt of an employee’s resignation letter. It should be professional and courteous in tone, and it provides an opportunity to thank the employee for their service and to wish them well in their future endeavors.
Readers can find examples of resignation confirmation letters below and edit them as needed to suit their company’s specific circumstances.
Example 1: Retirement Resignation Confirmation Letter
We are writing to confirm receipt of your resignation letter, in which you informed us of your intention to retire from your position as [Job Title] effective [Date].
We would like to take this opportunity to thank you for your dedicated service to our company over the years. Your contributions have been invaluable, and we will miss your expertise and guidance. We wish you all the best for your retirement and hope that you enjoy this next chapter in your life.
Should you need anything as you transition into retirement, please do not hesitate to reach out.
Sincerely,
[Your Name and Title]
Example 2: Resignation Confirmation Letter Due to Health Reasons
We are writing to confirm receipt of your resignation letter, in which you informed us of your intention to resign from your position as [Job Title] effective [Date] due to health reasons.
We are sorry to hear about your health issues and want you to know that we support your decision to prioritize your health and well-being. We would like to take this opportunity to thank you for your contributions to our organization and wish you a speedy recovery.
If there is anything we can do to assist you during this time, please let us know.
Sincerely,
[Your Name and Title]
Example 3: Resignation Confirmation Letter Due to Relocation
We are writing to confirm receipt of your resignation letter, in which you informed us of your intention to resign from your position as [Job Title] effective [Date] due to relocation.
We are sorry to see you go, but we understand that your decision to relocate is a personal one. We would like to take this opportunity to thank you for your contributions to our organization and wish you all the best in your new location.
If there is anything we can do to assist you during this transition, please do not hesitate to let us know.
Sincerely,
[Your Name and Title]
Example 4: Resignation Confirmation Letter Due to New Opportunity
We are writing to confirm receipt of your resignation letter, in which you informed us of your intention to resign from your position as [Job Title] effective [Date] due to a new opportunity.
We are sorry to see you go, but we understand that your decision to pursue a new opportunity is a personal one. We would like to take this opportunity to thank you for your contributions to our organization and wish you all the best in your new endeavor.
If there is anything we can do to assist you during this transition, please do not hesitate to let us know.
Sincerely,
[Your Name and Title]
Example 5: Resignation Confirmation Letter Due to Personal Reasons
We are writing to confirm receipt of your resignation letter, in which you informed us of your intention to resign from your position as [Job Title] effective [Date] due to personal reasons.
We are sorry to see you go, but we understand that your decision is a personal one. We would like to take this opportunity to thank you for your contributions to our organization and wish you all the best in your future endeavors.
Should you need anything as you transition out of your role, please do not hesitate to reach out.
Sincerely,
[Your Name and Title]
Example 6: Resignation Confirmation Letter Due to Layoff
We are writing to confirm receipt of your resignation letter, in which you informed us of your intention to resign from your position as [Job Title] effective [Date] due to the recent layoff.
We are sorry that we have to part ways under these circumstances. Please know that your contributions to our organization have been valued and appreciated. You have made a positive impact on our company, and we are grateful for your dedication and hard work.
We wish you all the best in your future endeavors and hope that you find a new opportunity soon.
Sincerely,
[Your Name and Title]
Tips for Writing a Resignation Confirmation Letter From Employer
When writing a resignation confirmation letter from an employer, there are a few tips to keep in mind:
- Be professional and courteous in tone.
- Thank the employee for their contributions to the organization.
- Wish the employee well in their future endeavors.
- Offer assistance during the transition period, if appropriate.
- Keep the letter brief and to the point.
Frequently Asked Questions
What is a resignation confirmation letter from an employer?
A resignation confirmation letter from an employer is a formal letter that confirms the receipt of an employee’s resignation letter. It is a way for the employer to acknowledge the resignation and provide an opportunity to thank the employee for their service.
What should be included in a resignation confirmation letter from an employer?
A resignation confirmation letter from an employer should include a thank-you for the employee’s contributions to the organization, a wish for their future success, and an offer of assistance during the transition period, if appropriate.
When should a resignation confirmation letter be sent?
A resignation confirmation letter should be sent promptly after receiving the employee’s resignation letter. Ideally, it should be sent within one business day.
Should a resignation confirmation letter be sent via email or mail?
A resignation confirmation letter can be sent via email or mail, depending on the company’s policy and the employee’s preference. However, it is important to ensure that the employee receives the letter in a timely manner.
Can a resignation confirmation letter be personalized?
Yes, a resignation confirmation letter should be personalized to the specific circumstances of the employee’s resignation. It should include details such as the reason for the resignation and the last day of work.
What is the purpose of a resignation confirmation letter?
The purpose of a resignation confirmation letter is to acknowledge an employee’s resignation, thank them for their service, and provide closure as they transition out of the organization.
Conclusion
A resignation confirmation letter from an employer is an important part of the employee resignation process. It provides an opportunity for the employer to thank the employee for their service and to wish them well in their future endeavors. By following the tips outlined above, employers can create a professional and courteous resignation confirmation letter that reflects positively on their organization.