Resignation acceptance letter with notice period is a formal letter written by an employer to an employee who has submitted his or her resignation letter. This letter serves as a confirmation of the employee’s resignation and the employer’s acceptance of it. It is important to include the notice period in the letter, which is the period of time between the employee’s resignation date and last day of work.
Readers can find examples and edit them as needed. Here are seven examples of resignation acceptance letters with notice period:
Family Reasons
Dear [Employee Name],
We are writing to acknowledge receipt of your resignation letter, dated [Date]. We are sorry to hear that you are leaving our company but we understand that you have to prioritize your family at this time.
As requested, your last working day will be on [Last Day of Work]. We appreciate the notice you have given us and we will start the process of finding a suitable replacement for your position. We wish you all the best and we hope that you will succeed in your future endeavors.
Thank you for your contribution to our company.
Sincerely,
[Employer Name]
Career Growth
Dear [Employee Name],
We received your resignation letter, dated [Date], with mixed feelings. We are sad to see you go but we understand that you are seeking better opportunities for career growth.
Please be advised that your last day of work with us will be on [Last Day of Work], in accordance with the notice period you have given us. We would like to take this opportunity to thank you for your valuable contributions to our company and to wish you success in your future endeavors.
Best regards,
[Employer Name]
Health Reasons
Dear [Employee Name],
We have received your resignation letter, dated [Date], with regret. We are sorry to hear that you are leaving our company due to health reasons but we understand that your health should be your top priority.
Please be informed that your last working day with us will be on [Last Day of Work], in compliance with your notice period. We would like to take this opportunity to thank you for your services and contributions to our company.
We wish you good health and success in your future endeavors.
Best regards,
[Employer Name]
New Opportunity
Dear [Employee Name],
We have received your resignation letter, dated [Date], with mixed emotions. We are happy for you that you have found a new opportunity but we are sad to see you leave.
Your last day of work with us will be on [Last Day of Work], as per your notice period. We appreciate the time and effort you have given to our company and we hope that you will continue to succeed in your career path.
Thank you for your services and contributions to our company.
Sincerely,
[Employer Name]
Retirement
Dear [Employee Name],
We received your resignation letter, dated [Date], and we would like to congratulate you on your retirement. We are happy for you that you are moving on to a new phase in your life.
Please note that your last working day with us will be on [Last Day of Work], as per your notice period. We would like to take this opportunity to thank you for your many years of service and contributions to our company. We wish you good health, happiness, and success in your future endeavors.
Best regards,
[Employer Name]
Personal Reasons
Dear [Employee Name],
We have received your resignation letter, dated [Date], and we are sorry to see you go. We understand that you have personal reasons for leaving and we respect your decision.
Please be advised that your last working day with us will be on [Last Day of Work], in compliance with your notice period. We would like to thank you for your services and contributions to our company and we wish you all the best in your future endeavors.
Thank you for being a part of our team.
Sincerely,
[Employer Name]
Tips for Writing a Resignation Acceptance Letter With Notice Period
When writing a resignation acceptance letter with notice period, it is important to keep the following tips in mind:
- Begin the letter with a professional and friendly tone
- Include the date of receipt of the resignation letter
- Express regret at the employee’s departure
- Confirm the notice period and the last day of work
- Thank the employee for their services and contributions to the company
- Offer best wishes for their future endeavors
- Acknowledge the employee’s contributions to the company
Frequently Asked Questions
What is a resignation acceptance letter with notice period?
A resignation acceptance letter with notice period is a formal letter written by an employer to an employee who has submitted their resignation letter. This letter serves as a confirmation of the employee’s resignation and the employer’s acceptance of it. It is important to include the notice period in the letter, which is the period of time between the employee’s resignation date and last day of work.
What should I include in a resignation acceptance letter with notice period?
A resignation acceptance letter with notice period should include the date of receipt of the resignation letter, express regret at the employee’s departure, confirm the notice period, and the last day of work, thank the employee for their services and contributions to the company, offer best wishes for their future endeavors, and acknowledge the employee’s contributions to the company.
Do I have to write a resignation acceptance letter with notice period?
It is not a legal requirement, but it is a professional courtesy and good practice to write a resignation acceptance letter with notice period to confirm the employee’s departure and to keep a record of it.
Can I reject an employee’s resignation?
No, you cannot reject an employee’s resignation. An employee has the right to resign at any time and you must accept their resignation.
Can I terminate an employee during their notice period?
Yes, you can terminate an employee during their notice period if they have breached their contract or company policy.
What is the purpose of a notice period?
The purpose of a notice period is to allow the employer enough time to find a replacement for the employee who is resigning and to ensure a smooth transition of work responsibilities.
Conclusion
A resignation acceptance letter with notice period is an important document that confirms the employee’s resignation and the employer’s acceptance of it. It is important to include the notice period in the letter to ensure a smooth transition of work responsibilities. By following the tips outlined above, you can write a professional and friendly resignation acceptance letter with notice period.