Resignation Acceptance Letter And Relieving Letter

When an employee resigns, it is important for the employer to provide a resignation acceptance letter and relieving letter. These letters confirm the resignation and provide details about the employee’s last day of work and any pending dues or obligations. In this article, we will discuss tips and examples for writing resignation acceptance letters and relieving letters.

Examples of Resignation Acceptance Letter And Relieving Letter

Resignation Due to Personal Reasons

Dear [Employee Name],

We have received your resignation letter dated [Date]. We regret to see you go, but we understand that you have personal reasons for leaving. Your last day of work will be [Date].

Please ensure that you complete all your pending tasks before leaving. We will settle any dues or obligations and provide you with a relieving letter after your last day of work.

Thank you for your contributions to the company. We wish you all the best in your future endeavors.

Sincerely,

[Employer Name]

Resignation Due to Better Opportunity

Dear [Employee Name],

We have received your resignation letter dated [Date]. While we are sorry to see you go, we congratulate you on your new opportunity.

Your last day of work will be [Date]. Please ensure that you complete all your pending tasks before leaving. We will settle any dues or obligations and provide you with a relieving letter after your last day of work.

Thank you for your contributions to the company. We wish you all the best in your new role.

Sincerely,

[Employer Name]

Resignation Due to Health Issues

Dear [Employee Name],

We have received your resignation letter dated [Date]. We are sorry to hear about your health issues and understand that you have to resign due to health-related reasons.

We wish you a speedy recovery and hope that you will be able to pursue your career aspirations in the future.

Sincerely,

[Employer Name]

Resignation Due to Personal Growth

Dear [Employee Name],

We have received your resignation letter dated [Date]. We are happy to hear that you are pursuing your personal growth and development.

Thank you for your contributions to the company. We wish you all the best in your personal and professional endeavors.

Sincerely,

[Employer Name]

Resignation Due to Family Reasons

Dear [Employee Name],

We have received your resignation letter dated [Date]. We understand that you have family reasons for leaving and we respect your decision.

Thank you for your contributions to the company. We wish you and your family all the best in the future.

Sincerely,

[Employer Name]

Resignation Due to Retirement

Dear [Employee Name],

We have received your resignation letter dated [Date]. We congratulate you on your retirement and thank you for your years of service with the company.

Thank you for your contributions to the company. We wish you a happy and fulfilling retirement.

Sincerely,

[Employer Name]

Tips for Writing Resignation Acceptance Letter And Relieving Letter

When writing a resignation acceptance letter and relieving letter, keep the following tips in mind:

Include Basic Details

Make sure to include the employee’s name, last working day, and any pending dues or obligations in the letter. This information is crucial for the employee and the employer.

Be Professional

While it is important to be understanding of the employee’s decision to resign, it is also important to maintain a professional tone in the letter. Keep the focus on the facts and avoid emotional language.

Thank the Employee

Thank the employee for their contributions to the company and wish them all the best in their future endeavors. This will help to maintain a positive relationship with the employee even after they have left the company.

Frequently Asked Questions

What is a resignation acceptance letter?

A resignation acceptance letter is a letter that an employer sends to an employee to confirm their resignation and provide details about their last day of work and any pending dues or obligations.

What is a relieving letter?

A relieving letter is a letter that an employer provides to an employee after they have resigned, confirming that the employee has completed all their obligations and settled all their dues with the company.

Can an employee leave without a relieving letter?

While it is not necessary for an employee to have a relieving letter to start working with a new company, it is recommended to have one to avoid any legal or professional issues in the future.

What should be included in a resignation letter?

A resignation letter should include the employee’s name, position, last working day, and reason for resigning. It should also express gratitude for the opportunity and offer to assist with the transition process.

How much notice should an employee give before resigning?

It is recommended for an employee to give at least two weeks’ notice before resigning to allow for a smooth transition and handover of duties.

Can an employer reject an employee’s resignation?

An employer cannot reject an employee’s resignation, as it is the employee’s right to resign from their position. However, the employer can discuss the reasons for the resignation with the employee and try to address any issues that may have led to the resignation.

Conclusion

Writing a resignation acceptance letter and relieving letter is an important step in the employee resignation process. By following the tips and examples provided in this article, employers can ensure that the letters are professional, informative, and maintain a positive relationship with the employee even after they have left the company.

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