When an employee decides to resign, the HR department has to send a resignation acceptance email. This email confirms that the company has received the resignation and acknowledges the employee’s contributions. In this article, we will provide examples of resignation acceptance emails from HR and tips on how to write them.
Examples
Resignation Acceptance Email from HR – Personal Reasons
Dear [Employee Name],
We have received your resignation letter and would like to acknowledge your contributions to our company. We understand that you have decided to leave due to personal reasons, and we respect your decision. We appreciate the dedication and hard work you have put into your role.
Please let us know if there is anything we can do to make your transition easier. We wish you all the best in your future endeavors.
Best regards,
[HR Manager Name]
Resignation Acceptance Email from HR – New Opportunity
Dear [Employee Name],
We have received your resignation letter and would like to acknowledge your contributions to our company. We understand that you have decided to leave for a new opportunity, and we wish you all the best in your future endeavors.
Please let us know if there is anything we can do to make your transition easier. We appreciate the dedication and hard work you have put into your role, and we are grateful for the time you have spent with us.
Best regards,
[HR Manager Name]
Resignation Acceptance Email from HR – Retirement
Dear [Employee Name],
We have received your resignation letter and would like to acknowledge your contributions to our company. We understand that you have decided to retire, and we wish you all the best in this new chapter of your life.
Please let us know if there is anything we can do to make your transition easier. We appreciate the dedication and hard work you have put into your role, and we are grateful for the time you have spent with us.
Best regards,
[HR Manager Name]
Resignation Acceptance Email from HR – Health Reasons
Dear [Employee Name],
We have received your resignation letter and would like to acknowledge your contributions to our company. We understand that you have decided to leave due to health reasons, and we wish you all the best in your recovery.
Please let us know if there is anything we can do to support you during this time. We appreciate the dedication and hard work you have put into your role, and we are grateful for the time you have spent with us.
Best regards,
[HR Manager Name]
Resignation Acceptance Email from HR – Relocation
Dear [Employee Name],
We have received your resignation letter and would like to acknowledge your contributions to our company. We understand that you have decided to leave due to relocation, and we wish you all the best in your new location.
Please let us know if there is anything we can do to make your transition easier. We appreciate the dedication and hard work you have put into your role, and we are grateful for the time you have spent with us.
Best regards,
[HR Manager Name]
Resignation Acceptance Email from HR – Unhappy with Management
Dear [Employee Name],
We have received your resignation letter and would like to acknowledge your contributions to our company. We understand that you have decided to leave due to your dissatisfaction with management, and we take your feedback seriously.
Please let us know if there is anything we can do to improve our management practices. We appreciate the dedication and hard work you have put into your role, and we wish you all the best in your future endeavors.
Best regards,
[HR Manager Name]
Tips
How to Write a Resignation Acceptance Email from HR
Here are some tips on how to write a resignation acceptance email from HR:
- Start with a positive tone and acknowledge the employee’s contributions.
- Mention the reason for resignation if the employee has provided one.
- Offer support and assistance during the transition period.
- Wish the employee all the best in their future endeavors.
- Keep the email professional and concise.
Frequently Asked Questions
What should be included in a resignation acceptance email from HR?
A resignation acceptance email from HR should include a positive tone, acknowledgement of the employee’s contributions, mention of the reason for resignation if provided, offer of support and assistance during the transition period, and well wishes for the employee’s future.
When should a resignation acceptance email be sent?
A resignation acceptance email should be sent as soon as possible after the HR department has received the employee’s resignation letter.
Is it necessary to mention the reason for resignation in a resignation acceptance email?
No, it is not necessary to mention the reason for resignation in a resignation acceptance email. However, if the employee has provided a reason, acknowledging it can show empathy and understanding.
What kind of support can HR offer during the transition period?
HR can offer support during the transition period by providing information about benefits, assisting with paperwork, and connecting the employee with resources for job searching or career development.
Should a resignation acceptance email be personalized?
Yes, a resignation acceptance email should be personalized with the employee’s name and other relevant details. A generic email can come across as insincere.
Can a resignation acceptance email from HR be sent to the entire company?
No, a resignation acceptance email from HR should be sent directly to the employee who is resigning. Sharing this information with the entire company without the employee’s consent is a breach of privacy.
Conclusion
Writing a resignation acceptance email from HR requires a positive tone, acknowledgement of the employee’s contributions, and an offer of support during the transition period. By following our examples and tips, HR professionals can create a professional and empathetic email that will leave a positive impression on the resigning employee.