When an employee decides to leave their job, there are two important letters to consider: the relieving letter and the resignation letter. While they may seem similar, they serve different purposes and have different contents. In this article, we will explore the differences between these two letters and provide examples and tips to help you create your own.
A relieving letter and a resignation letter are both important documents when it comes to leaving a job. However, they serve different purposes and have different contents. While a resignation letter is a formal document that informs your employer that you are leaving your job, a relieving letter is a document that your employer gives you once you have resigned. In this article, we will explore the differences between these two letters and provide examples that you can use as a guide.
A resignation letter is a formal document that you give to your employer to inform them that you are leaving your job. This letter typically includes your last day of work and the reason why you are leaving. It is important to give your employer as much notice as possible so that they can find a replacement for your position.
A relieving letter, on the other hand, is a document that your employer gives you once you have resigned. This letter confirms that you have completed your notice period and that your employment has officially ended. It may also include information about your final paycheck and any other benefits that you are entitled to receive.
It is important to note that a relieving letter is not the same as a reference letter. A reference letter is a document that your employer writes to recommend you to potential employers. It typically includes information about your skills, experience, and work ethic.
Examples
Resignation Letter due to Health Issues
Dear [Manager’s Name],
It is with a heavy heart that I am writing to inform you that I must resign from my position as [Job Title] due to a serious health issue. My last day of work will be [Date].
I have appreciated the opportunities and experiences that I have had while working at [Company Name], and I hope that my resignation does not cause any inconvenience. I will do everything I can to ensure a smooth transition of my responsibilities to my successor.
Thank you for your understanding and support during this difficult time.
Sincerely,
[Your Name]
Relieving Letter after Resignation
Dear [Employee’s Name],
This is to confirm that you have resigned from your position as [Job Title] at [Company Name], and your last day of work was on [Date]. We would like to thank you for your contributions during your time at [Company Name] and wish you all the best in your future endeavors.
Please note that your final paycheck has been processed and will be deposited in your bank account within the next [Number] days. You are also entitled to receive [List of Benefits] as per the company policy.
Thank you for your hard work and dedication while working for [Company Name].
Sincerely,
[Manager’s Name]
Tips
How to Write a Resignation Letter
When writing a resignation letter, it is important to keep it professional and concise. Here are some tips:
- Address the letter to your manager or supervisor.
- State your intention to resign and provide your last day of work.
- Include a brief explanation for your resignation, if desired.
- Express gratitude for the opportunities you had while working at the company.
- Offer to assist with the transition process.
- Keep a copy for your records.
How to Write a Relieving Letter
When writing a relieving letter, it is important to include the following information:
- The employee’s name and job title
- The date of resignation
- The last working day of the employee
- Confirmation of the completion of the notice period
- Details of the final paycheck and benefits, if applicable
- A thank you note for the employee’s contributions to the company
Keep a Record
It is always a good idea to keep a record of your resignation letter and your relieving letter. These documents may be required in the future for reference purposes or to verify your employment history.
Frequently Asked Questions
What is the difference between a resignation letter and a relieving letter?
A resignation letter is a document that an employee writes to inform their employer that they are leaving their job. A relieving letter is a document that the employer gives to the employee after they have resigned. The relieving letter confirms that the employee has completed their notice period and that their employment has officially ended.
Do I need to give a reason for resigning in my resignation letter?
While it is not mandatory to provide a reason for your resignation, you may choose to do so if you feel comfortable. Keep in mind that your reason should be professional and honest.
How long should my notice period be?
Your notice period will depend on your employment contract and company policy. Typically, notice periods range from two weeks to one month.
Can I withdraw my resignation after submitting a resignation letter?
It may be possible to withdraw your resignation, but it will depend on your employer’s policies and the timing of your request. Speak to your manager or HR representative to discuss your options.
Can my employer reject my resignation?
Your employer cannot reject your resignation, but they may ask you to reconsider or discuss your reasons for leaving. Ultimately, the decision to resign is yours.
Do I need to give a relieving letter to my new employer?
It is not mandatory to provide a relieving letter to your new employer, but it may be requested as part of the background verification process. If you do not have a relieving letter, you can provide a copy of your resignation letter and a reference from a previous employer.
Conclusion
Resigning from a job can be a difficult decision, but it is important to do so in a professional manner. A resignation letter and a relieving letter are both important documents that serve different purposes. By following the tips and examples provided in this article, you can create these letters with confidence and ensure a smooth transition of your employment.