If you need to write a professional letter, it is important to include a reference line. A reference line is a brief phrase that includes the subject of the letter. In this article, we will provide you with several examples of reference line letters that you can use as a guide.
Tips for Writing a Reference Line Letter
Before we dive into the examples, let’s go over some tips for writing a reference line letter:
- Include a clear and concise subject line: The purpose of the reference line is to provide the recipient with a quick summary of the letter’s content. Make sure the subject line is brief and to the point.
- Be specific: Make sure to include specific information in the reference line, such as the date, invoice number, or job title.
- Use a professional tone: Your letter should be written in a professional tone, regardless of the recipient.
- Use proper formatting: Make sure to use proper formatting for your reference line, such as bold or underlined text.
Examples of Reference Line Letter
Job Application
Dear Hiring Manager,
I am writing to apply for the position of Marketing Coordinator, which was advertised on your company’s website on October 1st, 2021.
Thank you for your time and consideration.
Sincerely,
John Doe
Invoice Reminder
Dear Mr. Smith,
This letter is to remind you that invoice #12345, dated September 1st, 2021, is now overdue. We kindly request that you settle this amount as soon as possible.
Thank you for your prompt attention to this matter.
Best regards,
Jane Doe
Request for Information
Dear Sir/Madam,
I am writing to request information regarding your company’s services. Specifically, I am interested in learning more about your website design and development services.
Thank you for your time and consideration.
Best regards,
John Smith
Follow Up on Meeting
Dear Ms. Johnson,
Thank you for meeting with me on September 15th, 2021, to discuss the new project proposal. I wanted to follow up and confirm the details we discussed to ensure we are on the same page.
Thank you again for your time and attention to this matter.
Best regards,
Mark Thompson
Change of Address Notification
Dear Valued Customer,
I am writing to inform you that our company’s address has changed. Our new address is 123 Main Street, Suite 100, Anytown, USA.
Please update your records accordingly. If you have any questions or concerns, please do not hesitate to contact us.
Thank you for your business.
Sincerely,
Tom Brown
Complaint Letter
Dear Customer Service,
I am writing to express my dissatisfaction with the product I received from your company. The item in question, order #6789, was damaged upon arrival and did not meet my expectations.
I kindly request that you provide a replacement or a full refund for the item.
Thank you for your attention to this matter.
Sincerely,
Anna Lee
Frequently Asked Questions
What is a reference line in a letter?
A reference line is a brief phrase included in the letter’s subject line that provides the recipient with a quick summary of the letter’s content. It is typically used to help the recipient understand the purpose of the letter or to make it easier to file or organize the letter.
What should I include in a reference line?
A reference line should include specific information related to the subject of the letter, such as an order number, invoice number, or job title. It should be brief and to the point while still conveying the main purpose of the letter.
What is the proper format for a reference line?
The proper format for a reference line can vary depending on the type of letter and the company’s preferences. Common formats include bold or underlined text, or including the reference line in parentheses at the beginning of the letter’s subject line.
Can I use a reference line in an email?
Yes, you can use a reference line in an email. The format may be slightly different, but the purpose is the same: to provide the recipient with a quick summary of the email’s content.
Do I need a reference line for every letter?
No, a reference line is not necessary for every letter. It is typically used in professional letters, such as job applications, invoices, or requests for information, to help the recipient understand the purpose of the letter.
Can I edit the examples to fit my needs?
Absolutely! The examples provided are meant to serve as a guide and can be edited to fit your specific needs. Use them as a starting point and make any necessary changes to ensure the letter meets your goals and objectives.
Conclusion
Writing a reference line letter can be a simple and effective way to help your recipient understand the purpose of your letter. By following the tips and examples provided in this article, you can create a professional and effective letter that gets your message across.