If you have been given a reference letter, it is important to show your appreciation by sending a thank you email. In this article, we will provide you with tips on how to write a reference letter thank you email, examples that you can edit as needed, and answers to frequently asked questions.
Tips for Writing a Reference Letter Thank You Email
When writing a reference letter thank you email, it is important to keep in mind the following tips:
1. Use a clear subject line
Make sure that you use a clear subject line that indicates what the email is about, such as “Thank You for Your Reference Letter.”
2. Use a professional tone
Even though you are sending a thank you email, make sure to use a professional tone of voice. This will show that you value the reference letter and the person who wrote it.
3. Be specific
Mention specific details about the reference letter that you appreciated, such as the person’s kind words or their willingness to serve as a reference.
4. Keep it short and sweet
Your email should be brief and to the point. Thank the person for their time and effort, and express your appreciation for their support.
5. Edit and proofread
Before sending your email, make sure to edit and proofread it carefully. This will ensure that your message is clear and error-free.
Examples of Reference Letter Thank You Emails
Thank You for Your Reference Letter – Academic
Dear [Name of reference writer],
I wanted to take a moment to thank you for writing me such a wonderful reference letter for my graduate school application. Your kind words about my academic achievements and personal qualities were truly touching and meant a lot to me. I appreciate the time and effort you put into writing the letter, and I am grateful for your support.
Thank you again for your help. I will keep you posted on my progress.
Best regards,
[Your name]
Thank You for Your Reference Letter – Employment
Dear [Name of reference writer],
I wanted to express my gratitude for the excellent reference letter you provided for my job application. Your words of support and encouragement meant a lot to me, and I am confident that they will help me in my career search. I appreciate the time and effort you took to write the letter, and I am truly grateful for your support.
Thank you again for your help. I will let you know how my job search progresses.
Sincerely,
[Your name]
Thank You for Your Reference Letter – Volunteer
Dear [Name of reference writer],
I wanted to take a moment to express my thanks for the reference letter you wrote on my behalf. Your kind words about my volunteer work and personal qualities meant a great deal to me, and I am grateful for your support. Your letter will help me in my efforts to make a difference in my community.
Thank you again for your help. I will keep you informed about my volunteer work and efforts.
Warm regards,
[Your name]
Frequently Asked Questions
What should I include in a reference letter thank you email?
In a reference letter thank you email, you should express your gratitude for the letter, mention specific details that you appreciated, and thank the person for their time and effort.
How long should a reference letter thank you email be?
A reference letter thank you email should be brief and to the point, no more than 50 to 80 sentences.
When should I send a reference letter thank you email?
You should send a reference letter thank you email within a week of receiving the reference letter.
What should I write in the subject line of a reference letter thank you email?
You should use a clear subject line that indicates what the email is about, such as “Thank You for Your Reference Letter.”
Is it okay to send a reference letter thank you email instead of a handwritten note?
Yes, it is acceptable to send a reference letter thank you email instead of a handwritten note. However, if you have a close relationship with the person who wrote the letter, a handwritten note may be more personal.
Should I attach a copy of the reference letter to my thank you email?
No, you should not attach a copy of the reference letter to your thank you email. The person who wrote the letter already has a copy, and sending another copy may be unnecessary.
Conclusion
A reference letter thank you email is an important way to show your gratitude and appreciation for the time and effort someone put into writing you a reference letter. By following the tips and examples in this article, you can write a thoughtful and effective thank you email that will help you maintain important professional relationships.