If you are an employer who has been asked to write a reference letter for one of your employees, you may be wondering where to start. Fortunately, we have some reference letter samples that you can use as a guide to help you write a letter that will impress potential employers.
Tips for Writing a Reference Letter from an Employer
If you have never written a reference letter before, it can be a bit daunting. Here are some tips to help you get started:
1. Start with a title
Make sure you give your letter a clear and concise title that explains what the letter is for. This will help the recipient understand the purpose of the letter right away.
2. Be detailed and in-depth
A good reference letter should be detailed and provide specific examples of the employee’s strengths and skills. This will give the potential employer a better understanding of the employee’s abilities and how they could be an asset to their company.
3. Think step by step
Break the letter down into sections and write each section one at a time. This will help you stay organized and ensure that you cover all of the important points.
Reference Letter Samples From Employer
Letter of Recommendation for Sales Position
Greetings,
I am writing to recommend John Smith for the sales position at XYZ Company. John has been a valuable member of our sales team for the past five years…
Complimentary close,
Letter of Recommendation for Teaching Position
Greetings,
I am writing to recommend Jane Doe for the teaching position at ABC School. Jane has been a teacher at our school for the past ten years…
Complimentary close,
Letter of Recommendation for Accounting Position
Greetings,
I am writing to recommend James Johnson for the accounting position at LMN Accounting Firm. James has been an integral part of our accounting team for the past seven years…
Complimentary close,
Letter of Recommendation for Marketing Position
Greetings,
I am writing to recommend Sarah Lee for the marketing position at PQR Company. Sarah has been a marketing specialist at our company for the past eight years…
Complimentary close,
Letter of Recommendation for Engineering Position
Greetings,
I am writing to recommend Michael Brown for the engineering position at JKL Engineering Firm. Michael has been a senior engineer at our company for the past nine years…
Complimentary close,
Letter of Recommendation for Customer Service Position
Greetings,
I am writing to recommend David Kim for the customer service position at OPQ Corporation. David has been a customer service representative at our company for the past six years…
Complimentary close,
Letter of Recommendation for IT Position
Greetings,
I am writing to recommend Emily Garcia for the IT position at RST Technology. Emily has been a senior software developer at our company for the past ten years…
Complimentary close,
Frequently Asked Questions
What should be included in a reference letter?
A reference letter should include the name of the person being recommended, their job title and responsibilities, how long you have known them, and specific examples of their skills and accomplishments. It should also include your contact information in case the recipient has any questions.
Can I write a reference letter for someone I don’t know well?
No, it is important to only write reference letters for people you know well and can provide specific examples of their skills and abilities. If you don’t know the person well enough to write a detailed letter, it is better to decline their request.
Should I include negative information in a reference letter?
No, a reference letter should only include positive information about the person being recommended. If you have any negative feedback or concerns, it is best to address them directly with the person rather than including them in the letter.
How should I address the letter?
You should address the letter to the person or company requesting the reference. If you are unsure of the recipient’s name, you can use a general salutation such as “To Whom It May Concern”.
Do I need to sign the letter?
Yes, you should sign the letter by hand and include your contact information so that the recipient can get in touch with you if necessary.
What should I do if I don’t have time to write a reference letter?
If you don’t have the time to write a detailed reference letter, it’s better to decline the request than to provide a generic or incomplete letter. You can suggest that the person ask someone else who is better able to provide a detailed recommendation.
Conclusion
With these reference letter samples and tips, you should be well-equipped to write a letter that accurately and positively reflects the skills and abilities of the person you are recommending. Remember to be specific, detailed, and honest in your assessment of their strengths, and don’t forget to sign the letter and include your contact information for follow-up questions.