A reference letter is an important tool for job applicants. It can help employers get a better understanding of a candidate’s work history and professional abilities. However, it is not always easy to write a reference letter, especially if you do not know what to say. To help you get started, here are some reference letter questions to ask that can guide you in writing a compelling and effective letter.
Tips on Writing a Reference Letter
Before we dive into the examples, here are some tips to keep in mind when writing a reference letter:
- Make sure you are the appropriate person to write the letter.
- Ask the applicant for information about the job they are applying for.
- Include specific examples of the candidate’s skills and achievements.
- Avoid using generic or overly positive language.
- Be honest about the applicant’s strengths and weaknesses.
You can find examples of reference letters online and edit them as needed to fit your specific situation.
Reference Letter Questions to Ask
Reference Letter for a Former Employee
Dear [Hiring Manager’s Name],
I am writing in reference to [Applicant’s Name], who worked for me at [Company Name] as [Job Title]. During [his/her] time with our organization, [he/she] consistently demonstrated [specific skills or qualities]. One example of [his/her] excellence was when [provide specific example].
[Applicant’s Name] would be an asset to your organization, and I highly recommend [him/her] for the position of [Job Title]. Please do not hesitate to contact me if you have any further questions.
Best regards,
[Your Name]
Reference Letter for a Student
Dear [Admissions Committee’s Name],
I am writing in reference to [Applicant’s Name], who I have had the pleasure of teaching in [Course Name] at [University Name]. [He/She] was an exceptional student who consistently demonstrated [specific skills or qualities]. One example of [his/her] excellence was when [provide specific example].
I am confident that [Applicant’s Name] would excel in [Program Name] at [University Name], and I highly recommend [him/her] for admission. Please do not hesitate to contact me if you have any further questions.
Sincerely,
[Your Name]
Reference Letter for a Colleague
Dear [Hiring Manager’s Name],
I am writing in reference to [Applicant’s Name], who I have had the pleasure of working with at [Company Name]. [He/She] was an exceptional colleague who consistently demonstrated [specific skills or qualities]. One example of [his/her] excellence was when [provide specific example].
[Applicant’s Name] would be an asset to your organization, and I highly recommend [him/her] for the position of [Job Title]. Please do not hesitate to contact me if you have any further questions.
Best regards,
[Your Name]
Reference Letter for a Volunteer
Dear [Hiring Manager’s Name],
I am writing in reference to [Applicant’s Name], who volunteered with me at [Organization Name]. [He/She] was an exceptional volunteer who consistently demonstrated [specific skills or qualities]. One example of [his/her] excellence was when [provide specific example].
[Applicant’s Name] would be an asset to your organization, and I highly recommend [him/her] for the position of [Job Title]. Please do not hesitate to contact me if you have any further questions.
Sincerely,
[Your Name]
Reference Letter for a Contractor
Dear [Client’s Name],
I am writing in reference to [Applicant’s Name], who worked as a contractor for my company on [Project Name]. [He/She] was an exceptional contractor who consistently demonstrated [specific skills or qualities]. One example of [his/her] excellence was when [provide specific example].
[Applicant’s Name] would be an asset to your organization, and I highly recommend [him/her] for any future projects. Please do not hesitate to contact me if you have any further questions.
Best regards,
[Your Name]
Reference Letter for a Friend
Dear [Hiring Manager’s Name],
I am writing in reference to my friend [Applicant’s Name], who is applying for the position of [Job Title]. I have known [him/her] for [number of years] and can attest to [his/her] character and work ethic. One example of [his/her] excellence was when [provide specific example].
[Applicant’s Name] would be an asset to your organization, and I highly recommend [him/her] for the position. Please do not hesitate to contact me if you have any further questions.
Sincerely,
[Your Name]
Frequently Asked Questions
What should I include in a reference letter?
A reference letter should include specific examples of the candidate’s skills and achievements, as well as an honest assessment of their strengths and weaknesses. You should also include your contact information and the reason for writing the letter.
How do I address a reference letter?
You should address a reference letter to the person or organization requesting the letter. If you are unsure who to address it to, you can use a generic salutation such as “To Whom It May Concern.”
What should I do if I cannot provide a positive reference?
If you cannot provide a positive reference, it is best to decline the request. If you are unsure whether to provide a reference, you can politely decline by saying that you do not feel comfortable providing a reference at this time.
What is the appropriate length for a reference letter?
A reference letter should be no longer than one page. It should be concise and focused on the candidate’s qualifications.
Do I need to provide my contact information in a reference letter?
Yes, you should provide your contact information in a reference letter so that the recipient can follow up with any questions they may have.
What is the best way to submit a reference letter?
You should follow the instructions provided by the person or organization requesting the letter. In most cases, you can submit the letter via email or through an online application portal.
Conclusion
Writing a reference letter can be a daunting task, but by asking the right questions and following some simple guidelines, you can create a compelling and effective letter that will help your applicant stand out. Remember to be honest, specific, and concise, and always provide your contact information in case the recipient has any follow-up questions.