Reference is made to your letter dated is a common phrase used in business and professional correspondence. It is used to acknowledge receipt of a letter and to show that you are responding to its content. In this article, we will provide tips on how to use this phrase effectively and provide seven examples to help you draft your own letters.
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Reference is made to your letter dated is a standard phrase used to acknowledge receipt of a letter and to indicate that you are responding to its content. To use this phrase effectively in your letters, it is important to provide context and explain the purpose of your response.
Here is a brief explanation of how to use this phrase in your letters:
Tips
1. Start with a clear and concise title that reflects the purpose of your letter.
2. Provide a detailed and in-depth explanation of the purpose of your response. Make sure to address any questions or concerns that were raised in the original letter.
3. Use a formal, professional tone of voice in your letter. Avoid using colloquial language or slang.
4. Divide your letter into sections, such as greeting, body, and complimentary close.
5. Provide examples that readers can edit as needed to suit their own purposes.
6. Proofread your letter carefully before sending it to ensure that it is error-free and professional in tone.
Examples
Request for Information
Dear Sir/Madam,
Reference is made to your letter dated [date]. Thank you for your inquiry regarding [subject]. I am pleased to provide you with the information you requested.
[Provide the requested information in detail. Use bullet points if necessary.]
If you have any further questions or concerns, please do not hesitate to contact me.
Best regards,
[Your Name]
Response to Complaint
Dear [Customer Name],
Reference is made to your letter dated [date]. I am sorry to hear that you had a negative experience with our product/service. Please accept my sincerest apologies for any inconvenience caused.
[Acknowledge the specific complaint and explain how you will address it. Provide any relevant details, such as a refund or replacement.]
Again, I apologize for any inconvenience caused. Please let me know if there is anything else I can do for you.
Sincerely,
[Your Name]
Job Application Response
Dear [Applicant Name],
Reference is made to your letter dated [date]. Thank you for your interest in the [Job Title] position at [Company Name].
[Acknowledge receipt of the application and briefly explain the hiring process. Provide any relevant details, such as when the candidate can expect to hear back from you.]
Thank you again for your interest in our company. We appreciate the time and effort you put into your application.
Best regards,
[Your Name]
Response to Request for Meeting
Dear [Contact Name],
Reference is made to your letter dated [date]. Thank you for your interest in meeting with me to discuss [Subject]. I would be happy to schedule a meeting with you at your convenience.
[Provide your availability and suggest a few potential meeting times. Include your contact information so that the recipient can easily respond.]
I look forward to meeting with you soon.
Best regards,
[Your Name]
Response to Request for Proposal
Dear [Business Name],
Reference is made to your letter dated [date]. Thank you for considering [Company Name] as a potential vendor for [Project].
[Acknowledge receipt of the request for proposal and provide any relevant details about your company’s qualifications and experience. Describe your proposed solution in detail, including timeline and cost.]
Please let me know if you have any questions or concerns. I look forward to the opportunity to work with you.
Sincerely,
[Your Name]
Response to Request for Recommendation
Dear [Name],
Reference is made to your letter dated [date]. Thank you for asking me to write a letter of recommendation on your behalf.
[Acknowledge the request and state your willingness to write the letter. Describe your relationship with the person and provide specific examples of their skills and qualifications.]
Please let me know if you need any additional information from me. I would be happy to help in any way I can.
Best regards,
[Your Name]
Response to Request for Donation
Dear [Organization Name],
Reference is made to your letter dated [date]. Thank you for your request for a donation to [Charitable Cause].
[Acknowledge the request and explain your company’s policy on donations. If you are able to make a donation, describe the amount and any relevant details, such as how the funds will be used.]
Thank you for the work you do to support [Charitable Cause]. We appreciate the opportunity to be a part of your efforts.
Best regards,
[Your Name]
Frequently Asked Questions
What is the purpose of using “Reference is made to your letter dated” in a letter?
The purpose of using this phrase is to acknowledge receipt of a letter and to indicate that you are responding to its content.
Do I need to use this phrase in every letter?
No, you do not need to use this phrase in every letter. However, it is a helpful way to provide context and show that you are responding to a specific letter or request.
How should I format the letter when using this phrase?
You should format your letter into sections, such as greeting, body, and complimentary close. In the body of the letter, provide a detailed explanation of the purpose of your response, using the phrase “Reference is made to your letter dated” to provide context.
Can I use this phrase in an email?
Yes, you can use this phrase in an email, as long as you provide a detailed explanation of the purpose of your response in the body of the email.
How can I make sure my letter is error-free?
You can proofread your letter carefully before sending it, or you can ask a colleague or friend to review it for you. It is also a good idea to use a spell-check tool to catch any typos or errors.
What should I do if I don’t have enough information to respond to the letter?
If you don’t have enough information to respond to the letter, you should acknowledge receipt of the letter and explain that you will need more time to gather the necessary information. Provide a timeline for when the recipient can expect to hear back from you.
What is the best way to end a letter that uses this phrase?
The best way to end a letter that uses this phrase is with a complimentary close, such as “Sincerely” or “Best regards.” Make sure to sign your name and include any relevant contact information, such as your phone number or email address.
Conclusion
Using the phrase “Reference is made to your letter dated” in your letters is a helpful way to provide context and show that you are responding to a specific letter or request. By following the tips and examples provided in this article, you can use this phrase effectively and create professional, error-free correspondence.