Reference Is Made To Your Letter is a common phrase used in business correspondence. It is typically used to acknowledge the receipt of a letter or to refer to a previous communication. In this article, we will provide tips and examples on how to use this phrase effectively in your business letters.
Article Opening
Reference is made to your letter is a phrase often used in business correspondence. It is important to use this phrase correctly to acknowledge the receipt of a letter or refer to a previous communication. In this article, we will provide tips and examples on how to use this phrase effectively in your business letters.
In the examples below, you can find different ways to use this phrase and edit them as needed for your specific situation.
Tips for Using “Reference Is Made To Your Letter”
When using “Reference Is Made To Your Letter,” it is important to follow these tips:
1. Be Specific
When using this phrase, be specific about which letter you are referring to. Include the date and subject of the letter to avoid confusion.
Dear Mr. Smith,
Reference is made to your letter dated June 1, 2021, regarding the new marketing campaign for our product line. Thank you for your interest in our company.
Sincerely,
Jane Doe
2. Acknowledge and Answer
Use this phrase to acknowledge the receipt of a letter and answer any questions or concerns that were raised in the previous communication.
Dear Ms. Johnson,
Reference is made to your letter dated June 15, 2021, regarding the delivery of your order. We apologize for the delay and have taken steps to ensure that this issue does not happen again. Your order is currently being processed and will be delivered by the end of this week.
Thank you for your patience and understanding.
Best regards,
John Smith
3. Confirm Details
Use this phrase to confirm details discussed in a previous communication, such as a meeting or appointment.
Dear Mr. Lee,
Reference is made to your letter dated June 12, 2021, in which we discussed the possibility of a joint venture between our companies. As agreed, we will meet at your office on June 25th at 10 am to further discuss this opportunity.
Thank you for your time and consideration.
Best regards,
Samantha Brown
4. Request Further Information
Use this phrase to request further information or clarification on a specific topic discussed in a previous communication.
Dear Mr. Jones,
Reference is made to your letter dated June 20, 2021, regarding the status of your account with our company. We would appreciate it if you could provide us with additional information, such as your account number and the specific transactions in question. This will help us address your concerns in a timely and efficient manner.
Thank you for your cooperation.
Sincerely,
Emily Davis
5. Express Gratitude
Use this phrase to express gratitude for a previous communication, such as a compliment or positive feedback.
Dear Ms. Green,
Reference is made to your letter dated June 10, 2021, in which you praised our customer service team for their excellent assistance during your recent purchase. We are delighted to hear that you had a positive experience and will make sure to pass on your feedback to the team.
Thank you for choosing our company.
Best regards,
Mike Johnson
6. Apologize and Resolve
Use this phrase to apologize for any issues raised in a previous communication and provide a resolution.
Dear Mr. Brown,
Reference is made to your letter dated June 5, 2021, in which you reported an issue with the product you purchased from our company. We apologize for any inconvenience this has caused and will send a replacement product to you immediately.
Thank you for bringing this matter to our attention.
Sincerely,
David Lee
Frequently Asked Questions (FAQs)
1. How do I use “Reference Is Made To Your Letter” in a business letter?
To use “Reference Is Made To Your Letter” in a business letter, begin by acknowledging the recipient’s letter and referring to the specific date and subject. From there, you can answer any questions or concerns raised in the previous communication or provide further information related to the topic at hand.
2. What is the purpose of “Reference Is Made To Your Letter” in a business letter?
The purpose of “Reference Is Made To Your Letter” in a business letter is to acknowledge the receipt of a letter or refer to a previous communication. It is a polite and professional way to ensure that both parties are on the same page and that the conversation can continue in a productive manner.
3. Is it necessary to use “Reference Is Made To Your Letter” in a business letter?
While it is not always necessary to use “Reference Is Made To Your Letter” in a business letter, it is a good practice to acknowledge the receipt of a letter or refer to a previous communication. This can help to avoid confusion and ensure that both parties are on the same page.
4. Can “Reference Is Made To Your Letter” be used in an email?
Yes, “Reference Is Made To Your Letter” can be used in an email. It is a professional and polite way to acknowledge the receipt of a previous email or refer to a specific topic discussed in a previous communication.
5. Can “Reference Is Made To Your Letter” be used for personal correspondence?
While “Reference Is Made To Your Letter” is typically used in business correspondence, it can also be used for personal correspondence. For example, you could use this phrase in a thank-you letter to acknowledge the receipt of a gift or to refer to a specific conversation you had with the recipient.
6. How can I make my business letter more professional?
To make your business letter more professional, be sure to use proper formatting, including a clear and concise subject line and a professional greeting and closing. Use clear and concise language and avoid using slang or informal expressions. Proofread your letter carefully before sending it to ensure that it is free of errors.
Conclusion
Reference Is Made To Your Letter is a useful phrase that can be used to acknowledge the receipt of a letter or refer to a previous communication. By following the tips and examples provided in this article, you can use this phrase effectively in your business correspondence. Remember to be specific, acknowledge and answer, confirm details, request further information, express gratitude, apologize and resolve any issues raised in the previous communication.