Writing a recommendation letter over email can sometimes be challenging, especially if you are not familiar with the format. However, it can also be a convenient option for both the writer and the recipient. In this article, we will provide you with tips on how to write an effective recommendation letter over email and include seven samples to help you get started. Additionally, we will answer some frequently asked questions about recommendation letters over email.
Tips for Writing a Recommendation Letter Over Email
Here are some tips for writing a recommendation letter over email:
1. Use a Clear Subject Line
Make sure to use a clear subject line that includes the purpose of the email and the name of the person being recommended. For example, “Recommendation for John Smith – Marketing Position.”
2. Start with a Formal Greeting
Begin your email with a formal greeting, such as “Dear Hiring Manager” or “Dear Admissions Committee.”
3. Introduce Yourself
Introduce yourself and explain your relationship with the person being recommended. Include how long you have known them and in what capacity.
4. Highlight the Person’s Strengths
Be specific about the person’s strengths and accomplishments. Use examples to illustrate their skills and abilities.
5. Keep it Concise
Keep your letter concise and to the point. Avoid unnecessary details and focus on the most important information.
6. Offer to Provide More Information
Let the recipient know that you are available to provide additional information if needed. Include your contact information in case they have any questions.
7. Use a Professional Closing
End your email with a professional closing, such as “Sincerely” or “Best regards.”
Seven Examples of Recommendation Letters Over Email
Recommendation for Jane Doe – Graduate School
Dear Admissions Committee,
I am writing to highly recommend Jane Doe for admission to your graduate program in English Literature. I have known Jane for three years as her professor at XYZ University, where she has consistently demonstrated exceptional critical thinking skills, creativity, and a deep passion for literature.
Jane’s academic record speaks for itself, but what sets her apart is her ability to connect literature to the real world. In her senior thesis, she analyzed the representation of gender in contemporary literature and how it reflects social norms. Her research was insightful and original, and she presented it with confidence and clarity.
I have no doubt that Jane will make significant contributions to your program and excel in her studies. Please do not hesitate to contact me if you need any further information.
Sincerely,
Professor John Smith
Recommendation for Tom Johnson – Job Application
Dear Hiring Manager,
I am writing to recommend Tom Johnson for the position of Marketing Manager at your company. I have had the pleasure of working with Tom for the past five years at ABC Corporation, where he has consistently demonstrated exceptional leadership, creativity, and a strong work ethic.
Tom has a unique ability to think outside the box and come up with innovative solutions to complex problems. He has successfully launched several marketing campaigns that have resulted in increased sales and brand recognition for our company. His attention to detail and excellent communication skills have also contributed to his success.
I strongly believe that Tom would be an asset to your team and I highly recommend him for the position. Please do not hesitate to contact me if you need any further information.
Best regards,
Jane Smith
Recommendation for Mark Brown – Scholarship Application
Dear Scholarship Committee,
I am writing to recommend Mark Brown for your scholarship program. I have had the privilege of teaching Mark for the past two years at XYZ High School, where he has consistently demonstrated exceptional academic performance, leadership, and a strong commitment to his community.
Mark’s academic achievements speak for themselves. He has maintained a 4.0 GPA throughout high school and has taken several advanced courses in mathematics and science. In addition, he has been actively involved in volunteering at a local shelter for homeless people and has organized several fundraisers to support their needs.
I am confident that Mark will make significant contributions to your program and his community. Please feel free to contact me if you need any further information.
Sincerely,
Ms. Sarah Lee
Recommendation for Emily Rodriguez – Internship Application
Dear Internship Coordinator,
I am writing to recommend Emily Rodriguez for the internship position at your company. I have had the pleasure of working with Emily for the past year as her supervisor at ABC Non-Profit Organization, where she has consistently demonstrated exceptional organizational skills, creativity, and a strong work ethic.
Emily has a unique ability to handle multiple tasks simultaneously while still paying close attention to detail. She has successfully planned and executed several fundraising events that have brought in significant donations for our organization. Her excellent communication skills and positive attitude have also contributed to her success.
I am confident that Emily will make a valuable contribution to your team and I highly recommend her for the position. Please do not hesitate to contact me if you need any further information.
Best regards,
John Lee
Recommendation for David Kim – Graduate School
Dear Admissions Committee,
I am writing to highly recommend David Kim for admission to your graduate program in Computer Science. I have known David for three years as his professor at XYZ University, where he has consistently demonstrated exceptional programming skills, creativity, and a deep passion for computer science.
David’s academic record speaks for itself, but what sets him apart is his ability to apply his knowledge to real-world problems. He has participated in several hackathons and programming competitions where he has demonstrated his ability to develop innovative solutions to complex problems. His research in artificial intelligence has also been recognized by several academic journals.
I have no doubt that David will make significant contributions to your program and excel in his studies. Please do not hesitate to contact me if you need any further information.
Sincerely,
Professor Sarah Kim
Recommendation for Maria Hernandez – Job Application
Dear Hiring Manager,
I am writing to recommend Maria Hernandez for the position of Sales Manager at your company. I have had the pleasure of working with Maria for the past three years at XYZ Corporation, where she has consistently demonstrated exceptional sales skills, creativity, and a strong work ethic.
Maria has a unique ability to build strong relationships with clients and close deals that benefit both parties. She has successfully negotiated several contracts that have resulted in increased revenue for our company. Her attention to detail and excellent communication skills have also contributed to her success.
I strongly believe that Maria would be an asset to your team and I highly recommend her for the position. Please do not hesitate to contact me if you need any further information.
Best regards,
John Lee
Recommendation for Sarah Park – Internship Application
Dear Internship Coordinator,
I am writing to recommend Sarah Park for the internship position at your company. I have had the pleasure of working with Sarah for the past year as her supervisor at ABC Corporation, where she has consistently demonstrated exceptional organizational skills, creativity, and a strong work ethic.
Sarah has a unique ability to handle multiple tasks simultaneously while still paying close attention to detail. She has successfully planned and executed several marketing campaigns that have resulted in increased sales and brand recognition for our company. Her excellent communication skills and positive attitude have also contributed to her success.
I am confident that Sarah will make a valuable contribution to your team and I highly recommend her for the position. Please do not hesitate to contact me if you need any further information.
Sincerely,
Jane Smith
Frequently Asked Questions
How do I ask for a recommendation letter over email?
You can ask for a recommendation letter over email by politely requesting one from the person you want to write it for you. Be specific about the purpose of the letter and the deadline for submission. Also, provide any necessary information or documents to help them write the letter.
What should I include in my request for a recommendation letter over email?
You should include the purpose of the letter, the deadline for submission, and any necessary documents or information. Also, remind them of your qualifications and accomplishments.
How do I follow up on a recommendation letter request over email?
You can follow up on a recommendation letter request over email by sending a polite reminder to the person you requested the letter from. Be respectful of their time and mention the deadline for submission. Also, thank them for their help in advance.
Can I edit a recommendation letter over email before sending it to the recipient?
Yes, you can edit a recommendation letter over email before sending it to the recipient. However, make sure to get the writer’s permission before making any changes. Also, be respectful of their time and make sure to proofread the letter for any errors.
Is it appropriate to send a recommendation letter over email?
Yes, it is appropriate to send a recommendation letter over email, especially if the recipient prefers this method. However, make sure to follow the proper format and etiquette for writing a recommendation letter over email.
How long should a recommendation letter over email be?
A recommendation letter over email should be concise and to the point. It should be no more than two paragraphs long and focus on the most important information. Avoid unnecessary details and be specific about the person’s qualifications and accomplishments.
Can I send a recommendation letter over email as an attachment?
Yes, you can send a recommendation letter over email as an attachment, especially if it is a formal document. However, make sure to follow the recipient’s guidelines for submitting documents and attach the letter in the appropriate file format.
Conclusion
Writing a recommendation letter over email can be a convenient option for both the writer and the recipient. By following the tips and using the samples provided in this article, you can write an effective recommendation letter over email that highlights the person’s strengths and accomplishments. Remember to keep it concise and professional, and offer to provide more information if needed.