Writing a proper 2 week notice letter is crucial when resigning from a job. It shows professionalism and respect for the employer. In this article, we will provide examples of a proper 2 week notice letter, tips on how to write one, and answer some frequently asked questions.
A 2 week notice letter is a formal letter addressed to the employer informing them of your intention to resign from your position. It should be written in a professional tone and include details such as the last day of work, a brief reason for leaving, and gratitude for the opportunity to work for the company.Readers can find examples and edit them as needed to fit their specific situation.
Examples
Family Emergency
Dear [Manager’s Name],
I regret to inform you that due to a family emergency, I will have to resign from my position as [Job Title]. My last day of work will be [Date]. I appreciate the opportunities that [Company Name] has given me and thank you for your understanding during this difficult time.
Best regards,
[Your Name]
Personal Reasons
Dear [Manager’s Name],
After much consideration, I have decided to resign from my position as [Job Title]. My last day of work will be [Date]. I want to thank you for the opportunities given to me and the valuable experiences gained while working at [Company Name].
Best regards,
[Your Name]
Better Opportunity
Dear [Manager’s Name],
I am writing to inform you that I have accepted a position at another company and will be resigning from my position as [Job Title]. My last day of work will be [Date]. I want to express my sincere gratitude for the valuable experiences and opportunities gained while working at [Company Name].
Best regards,
[Your Name]
Unhealthy Work Environment
Dear [Manager’s Name],
It is with regret that I must submit my resignation from [Company Name]. The unhealthy work environment has made me uncomfortable and I believe it is time for me to move on. My last day of work will be [Date]. I want to thank you for the opportunities and experiences gained while working at [Company Name].
Sincerely,
[Your Name]
Retirement
Dear [Manager’s Name],
After much thought, I have decided to retire from my position as [Job Title]. My last day of work will be [Date]. I want to take this opportunity to express my gratitude for the wonderful experiences and opportunities that [Company Name] has provided me throughout my career.
Best regards,
[Your Name]
Going Back to School
Dear [Manager’s Name],
I am writing to let you know that I will be resigning from my position as [Job Title] as I will be going back to school to pursue further education. My last day of work will be [Date]. I want to thank you for the opportunities and experiences gained while working at [Company Name].
Best regards,
[Your Name]
Tips
1. Give Proper Notice
It is important to give your employer ample notice to fill your position. Give at least 2 weeks notice to allow for a smooth transition.
2. Keep It Professional
When writing a 2 week notice letter, keep it professional and avoid negative comments about the company or colleagues.
3. Be Grateful
Express your gratitude for the opportunities and experiences gained while working at the company. This leaves a positive impression with your employer.
4. Offer Assistance
Offer to assist in the transition process. This shows that you are a team player and care about the success of the company.
Frequently Asked Questions
How do I address my manager in the letter?
Address your manager by their proper title and last name, for example, “Dear Mr. Smith” or “Dear Dr. Jones”.
What should I include in the letter?
Include your intention to resign, your last day of work, a brief reason for leaving, and expressions of gratitude for the opportunity to work at the company.
Do I need to give a reason for leaving?
No, you are not obligated to give a reason for leaving. However, it is good practice to provide a brief reason to maintain a positive relationship with your employer.
Should I offer to help the company during the transition?
Yes, offering to assist in the transition process shows that you are a team player and care about the success of the company.
Can I submit a 2 week notice letter via email?
It is best practice to submit a hard copy of the letter in person to your manager. If that is not possible, a professional email may be acceptable.
What if I change my mind after submitting the letter?
If you change your mind after submitting the letter, it is important to contact your employer as soon as possible to discuss the situation and come to a resolution.
Conclusion
Writing a proper 2 week notice letter is a professional way to resign from your job. It is important to keep it positive and express gratitude for the opportunity to work at the company. The examples and tips provided in this article can help make the process easier and smoother.