A previous landlord reference letter is a written document that confirms the tenancy of a tenant in a property. This document is required by new landlords to assess the tenant’s payment history, behavior, and reliability as a tenant.
If you are a landlord writing a previous landlord reference letter or a tenant seeking one, this article is for you. Below, you will find helpful tips, examples, and answers to frequently asked questions about previous landlord reference letters.
Tips for Writing a Previous Landlord Reference Letter
When writing a previous landlord reference letter, it is important to provide accurate and detailed information about the tenant while maintaining a professional tone. Below are some tips to follow when writing this letter:
1. Keep It Professional
Your previous landlord reference letter should be written in a professional tone. Avoid using slang, jargon, or unnecessary information. Be concise and to the point.
2. Provide Detailed Information
Make sure to provide detailed information about the tenant, such as their payment history, behavior, and reliability. Include the dates of their tenancy and the monthly rent amount.
3. Use Formal Language
Use formal language when addressing the letter. Start with “To Whom It May Concern” or address the new landlord directly if you have their name.
4. Offer Contact Information
Provide your contact information in the letter so the new landlord can reach out to you with any questions or concerns.
5. Edit and Proofread
Before sending the letter, make sure to edit and proofread it for any errors. You want to present yourself as a professional and reliable landlord.
Example Previous Landlord Reference Letters
Payment History
Dear [New Landlord’s Name],
I am writing this letter to provide you with a reference for [Tenant’s Name], who was a tenant in my property from [Start Date] to [End Date]. During their tenancy, [Tenant’s Name] paid their monthly rent on time without any issues. They have been a reliable and responsible tenant, and I highly recommend them for any future tenancies.
Should you require any further information, please do not hesitate to contact me.
Sincerely,
[Your Name]
Behavior
Dear [New Landlord’s Name],
I am writing this letter to provide you with a reference for [Tenant’s Name], who was a tenant in my property from [Start Date] to [End Date]. During their tenancy, [Tenant’s Name] was always respectful towards me and their neighbors. They took excellent care of the property and never caused any disturbances. I highly recommend them as a tenant.
Please let me know if you require any further information.
Best regards,
[Your Name]
Reliability
Dear [New Landlord’s Name],
I am writing this letter to provide you with a reference for [Tenant’s Name], who was a tenant in my property from [Start Date] to [End Date]. I can confirm that [Tenant’s Name] was a responsible and reliable tenant. They always paid their rent on time and took good care of the property. I highly recommend them for any future tenancies.
Please feel free to contact me if you require any further information.
Best regards,
[Your Name]
Frequently Asked Questions
What should be included in a previous landlord reference letter?
A previous landlord reference letter should include the tenant’s payment history, behavior, and reliability as a tenant. It should also include the dates of their tenancy and the monthly rent amount.
How do I address the new landlord in a previous landlord reference letter?
You can address the new landlord as “To Whom It May Concern” or address them directly if you have their name.
What is the purpose of a previous landlord reference letter?
The purpose of a previous landlord reference letter is to provide the new landlord with information about the tenant’s payment history, behavior, and reliability as a tenant.
Can a previous landlord give a negative reference?
Yes, a previous landlord can give a negative reference if the tenant has not been a responsible tenant.
Do I need a previous landlord reference letter as a tenant?
It depends on the new landlord’s requirements. Some landlords may require a previous landlord reference letter as part of their screening process.
How long should a previous landlord reference letter be?
A previous landlord reference letter should be around 50 to 80 sentences long.
Conclusion
Providing a previous landlord reference letter can increase the chances of a tenant being accepted by a new landlord. By following the tips and examples provided in this article, you can create a professional and reliable reference letter that will help your former tenants secure their next tenancy.