Resigning from a job can be a difficult decision to make, but once it’s made, it’s important to communicate it in a clear and professional manner. Using the phrase “Please Accept This As My Formal Resignation” is a simple and effective way to do so. In this article, we’ll provide you with examples, tips, and frequently asked questions about using this phrase in your resignation letter.
Dear [Manager’s Name],
Please accept this as my formal resignation from my position as [Job Title] at [Company Name]. My last day of work will be [Date].
Thank you for the opportunities and experiences I’ve gained during my time here. I appreciate your guidance and support throughout my employment.
If you need any assistance in the transition process, please let me know how I can help.
Examples
Family Reasons
Dear [Manager’s Name],
Please accept this as my formal resignation from my position as [Job Title] at [Company Name]. My last day of work will be [Date]. I have decided to prioritize my family’s needs and will be relocating to another state.
Thank you for the opportunities and experiences I’ve gained during my time here. I appreciate your guidance and support throughout my employment. I will ensure that my transition process is smooth and complete all my pending work before my last day.
If you need any assistance in finding and training my replacement, please let me know how I can help.
Health Issues
Dear [Manager’s Name],
Please accept this as my formal resignation from my position as [Job Title] at [Company Name]. My last day of work will be [Date]. Unfortunately, my health has deteriorated significantly, and I need to focus on my recovery.
Thank you for the opportunities and experiences I’ve gained during my time here. I appreciate your guidance and support throughout my employment. I will ensure that my transition process is smooth and complete all my pending work before my last day.
If you need any assistance in finding and training my replacement, please let me know how I can help.
Better Opportunity
Dear [Manager’s Name],
Please accept this as my formal resignation from my position as [Job Title] at [Company Name]. My last day of work will be [Date]. I am thankful for the opportunities and experiences I’ve gained during my time here, but I have been offered a better opportunity that aligns with my career goals.
Thank you for the guidance and support throughout my employment. I will ensure that my transition process is smooth and complete all my pending work before my last day.
If you need any assistance in finding and training my replacement, please let me know how I can help.
Unhappy with Work Culture
Dear [Manager’s Name],
Please accept this as my formal resignation from my position as [Job Title] at [Company Name]. My last day of work will be [Date]. Unfortunately, I’m unhappy with the work culture and feel that it’s time for me to move on.
Thank you for the opportunities and experiences I’ve gained during my time here. I appreciate your guidance and support throughout my employment. I will ensure that my transition process is smooth and complete all my pending work before my last day.
If you need any assistance in finding and training my replacement, please let me know how I can help.
Returning to School
Dear [Manager’s Name],
Please accept this as my formal resignation from my position as [Job Title] at [Company Name]. My last day of work will be [Date]. I’m excited to share with you that I’ve been accepted into a graduate program and will be pursuing my education full-time.
Thank you for the opportunities and experiences I’ve gained during my time here. I appreciate your guidance and support throughout my employment. I will ensure that my transition process is smooth and complete all my pending work before my last day.
If you need any assistance in finding and training my replacement, please let me know how I can help.
Personal Reasons
Dear [Manager’s Name],
Please accept this as my formal resignation from my position as [Job Title] at [Company Name]. My last day of work will be [Date]. Due to personal reasons, I need to take a break from my career and focus on my well-being.
Thank you for the opportunities and experiences I’ve gained during my time here. I appreciate your guidance and support throughout my employment. I will ensure that my transition process is smooth and complete all my pending work before my last day.
If you need any assistance in finding and training my replacement, please let me know how I can help.
Tips for Writing a Formal Resignation
Writing a formal resignation letter can be daunting, but it’s an essential part of leaving your job on good terms. Here are some tips to keep in mind:
- Be clear and concise. State your intention to resign, the date of your last day, and thank your employer for the opportunities you’ve had while working there.
- Keep it professional. Avoid criticizing your employer or coworkers and focus on the positive experiences you’ve had while working there.
- Offer to help with the transition process. This shows that you’re committed to leaving your job on a positive note and want to ensure that your workload is completed before you leave.
- Proofread your letter. Make sure there are no typos or grammatical errors, as this can reflect poorly on your professionalism.
- Keep a copy for your records. It’s always a good idea to have a copy of your resignation letter for future reference.
Frequently Asked Questions
How do I address my resignation letter?
You should address your letter to your direct manager or supervisor, and include their name and job title. Begin your letter with a professional greeting, such as “Dear [Manager’s Name].”
What should I include in my resignation letter?
Your resignation letter should include your intention to resign, the date of your last day, a brief explanation for why you’re leaving, and a statement of gratitude for the opportunities you’ve had while working there. You should also offer to help with the transition process and ensure that all your pending work is complete before you leave.
How much notice should I give before resigning?
It’s generally recommended to give at least two weeks’ notice before resigning. However, your employment contract or company policy may require more or less notice, so it’s important to check with your HR department or supervisor.
Can I resign via email?
While it’s acceptable to send a resignation letter via email, it’s always best to have a face-to-face conversation with your supervisor if possible. If you do choose to resign via email, make sure your email is professional, clear, and concise.
Do I need to give a reason for my resignation?
You’re not required to give a reason for your resignation, but it’s generally considered good practice to offer a brief explanation. This helps to ensure a smooth transition process and maintain positive relationships with your employer and coworkers.
How do I handle a counteroffer from my employer?
If your employer offers you a counteroffer to stay, it’s important to consider your options carefully. Think about your reasons for wanting to resign and whether the counteroffer addresses those concerns. If you do choose to stay, make sure you’ve negotiated your terms and have a clear understanding of your role and responsibilities going forward.
Conclusion
If you’ve made the decision to resign from your job, using the phrase “Please Accept This As My Formal Resignation” can help ensure a clear and professional communication with your employer. Remember to keep your letter concise, professional, and offer to help with the transition process. With these tips and examples, you’ll be able to resign from your job with confidence and professionalism.