If you’re planning to resign from your job, the best way to do it is by writing a formal letter. However, not everyone knows how to write one. That’s why we’ve created this “Notice To Leave Job Template” article to help you. In this article, we will give you 7 examples of resignation letters and related tips to make your resignation process smoother.
EXAMPLE 1: Personal Reasons
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position as [Job Title] in [Company Name]. My last day at work will be on [Date].
I have been with the company for [Number of Years] and I am grateful for all the opportunities and experiences I gained. Unfortunately, due to personal reasons, I have to step down from my current role.
Thank you for your understanding and support. I am willing to assist in the transition process and help train my replacement.
Best regards,
[Your Name]
EXAMPLE 2: New Job Opportunity
Dear [Manager’s Name],
I am writing to let you know that I have been offered a new job opportunity, and I have decided to take it. As a result, I will be resigning from my position as [Job Title] at [Company Name]. My last day of work will be on [Date].
I want to express my gratitude for the experiences and opportunities that I have gained while working at [Company Name]. I have enjoyed working with everyone in the team, and I appreciate the support and guidance provided by you and the management team.
Thank you again for everything.
Sincerely,
[Your Name]
EXAMPLE 3: Health Issues
Dear [Manager’s Name],
I am writing to inform you that I am resigning from my position as [Job Title] due to health issues. I have been advised by my doctor that I need to take a break from work in order to recover. My last day of work will be on [Date].
I have enjoyed working with everyone in the team, and I appreciate the support and guidance provided by you and the management team. I am willing to assist in the transition process and help train my replacement.
Thank you for your understanding and support during this difficult time.
Yours sincerely,
[Your Name]
EXAMPLE 4: Maternity Leave
Dear [Manager’s Name],
I am writing to inform you that I am resigning from my position as [Job Title] due to my upcoming maternity leave. My last day of work will be on [Date].
I have enjoyed working with everyone in the team, and I appreciate the support and guidance provided by you and the management team. I am willing to assist in the transition process and help train my replacement.
Thank you for your understanding and support during this time.
Best regards,
[Your Name]
EXAMPLE 5: Unhappy with Job
Dear [Manager’s Name],
I am writing to inform you that I am resigning from my position as [Job Title] due to personal reasons. My last day of work will be on [Date].
After careful consideration, I have decided that it is time for me to move on from my current role. Although I have enjoyed working with everyone in the team, I am unhappy with my job, and I feel that it is time for me to pursue other opportunities.
Thank you for your understanding and support.
Yours sincerely,
[Your Name]
EXAMPLE 6: Company Restructuring
Dear [Manager’s Name],
I am writing to inform you that I am resigning from my position as [Job Title] due to the recent company restructuring. My last day of work will be on [Date].
I have enjoyed working with everyone in the team, and I appreciate the support and guidance provided by you and the management team. However, with the recent restructuring, my role has changed significantly, and I feel that it is time for me to move on and pursue other opportunities.
Thank you for your understanding and support during this time.
Sincerely,
[Your Name]
EXAMPLE 7: Retirement
Dear [Manager’s Name],
I am writing to inform you that I am resigning from my position as [Job Title] due to my retirement. My last day of work will be on [Date].
It has been a pleasure working with everyone in the team, and I appreciate the support and guidance provided by you and the management team. I am willing to assist in the transition process and help train my replacement.
Thank you for everything.
Best regards,
[Your Name]
Related Tips: How to Write a Notice To Leave Job Template
Writing a resignation letter can be daunting, but it doesn’t have to be. Here are some tips to make the process easier:
1. Keep it simple and straightforward
Your resignation letter should be brief and to the point. Include the date of your last day of work and a brief explanation of why you are leaving. Avoid getting into too much detail or being negative about your experience.
2. Be professional and courteous
Remember that your resignation letter is a formal document, so it’s important to be professional and courteous. Thank your employer for the opportunity to work with them, and offer to help with the transition process.
3. Use a formal tone
Keep your tone formal and respectful. Avoid using slang, informal language, or humor in your letter.
4. Edit and proofread
Make sure to edit and proofread your letter carefully. Check for spelling and grammatical errors, and make sure the tone of the letter is appropriate.
5. Use a notice to leave job template
Using a notice to leave job template can make the process of writing a resignation letter much easier. There are many templates available online that you can use, and you can edit them as needed to fit your situation.
6. Follow up in person
After you have submitted your resignation letter, make sure to follow up with your employer in person to discuss the transition process and any other details related to your departure.
Frequently Asked Questions (FAQs)
Q: How much notice should I give?
You should aim to give at least two weeks’ notice before your last day of work. This will give your employer enough time to make arrangements for your departure and to find a replacement if necessary.
Q: Do I have to give a reason for leaving?
No, you don’t have to give a reason for leaving if you don’t want to. However, it’s usually a good idea to provide a brief explanation in your resignation letter to avoid any confusion or misunderstandings.
Q: Can I hand in my resignation letter by email?
Yes, you can hand in your resignation letter by email. However, it’s a good idea to follow up with a printed and signed copy of the letter as well.
Q: Should I mention my future plans in my resignation letter?
No, you don’t have to mention your future plans in your resignation letter. However, if you are leaving to pursue other opportunities, it’s a good idea to let your employer know that you are leaving for a positive reason.
Q: Can I resign without giving notice?
No, it’s not recommended to resign without giving notice. Giving notice is a professional courtesy that shows respect for your employer and helps to ensure a smooth transition.
Q: Do I have to write a resignation letter?
While it’s not required by law to write a resignation letter, it’s considered a professional courtesy to do so. A resignation letter helps to provide clarity and closure, and it can help to ensure a smooth transition for everyone involved.
Conclusion
Writing a notice to leave job template may seem overwhelming, but it’s an important step in the resignation process. By following our tips and using our examples, you should be able to write a professional and respectful resignation letter that will help to ensure a smooth transition.