It can be difficult to say goodbye to a colleague who has decided to leave your team. However, it is important to send them off with a positive and heartfelt message. Below are some examples that you can use as inspiration for your own message. Feel free to edit them to fit your own situation.
Example 1: Congratulations on Your New Opportunity
Dear [Colleague’s Name],
It was with a mix of emotions that I learned of your decision to resign from [company name]. While we will miss your presence here, I am excited for the new opportunities that await you in your next position.
Your positive attitude, creativity, and hard work ethic will be greatly missed. I have no doubt that you will make a positive impact wherever you go. Please keep in touch and let us know how you are doing.
Sincerely,
[Your Name]
Example 2: Thank You for Your Contributions
Dear [Colleague’s Name],
It is with a heavy heart that we bid farewell to you as you leave [company name]. Your contributions to our team have been invaluable, and we are grateful for the time we have spent working alongside you.
Your work ethic, positive attitude, and attention to detail are qualities that we will greatly miss. We wish you the best of luck in your future endeavors. Please stay in touch and let us know how you are doing.
Best regards,
[Your Name]
Example 3: Sorry to See You Go
Dear [Colleague’s Name],
We were all saddened to hear of your decision to resign from [company name]. You have been an integral part of our team, and it will not be the same without you.
Your dedication, creativity, and hard work have made a lasting impact on all of us. We cannot thank you enough for your contributions over the years. We are sorry to see you go, but we wish you the best of luck in your future endeavors.
Sincerely,
[Your Name]
Example 4: Grateful for the Time We Spent Together
Dear [Colleague’s Name],
As you prepare to move on to your next opportunity, I wanted to take a moment to express my gratitude for the time we spent working together. Your positive attitude, creativity, and hard work ethic have been an inspiration to me and to all of us.
Your contributions to our team have been invaluable, and we will always remember the impact you had on our work. I wish you all the best in your future endeavors and hope that our paths will cross again in the future.
Warmest regards,
[Your Name]
Example 5: Best Wishes for Your Future
Dear [Colleague’s Name],
It is with mixed emotions that we bid you farewell as you leave [company name]. While we will miss your presence here, we are excited for the new opportunities that await you in your next position.
Your work ethic, creativity, and positive attitude have been an inspiration to us all. We are grateful for the time we have spent working alongside you and wish you all the best in your future endeavors. Please keep in touch and let us know how you are doing!
Sincerely,
[Your Name]
Example 6: Thank You for Being a Great Colleague
Dear [Colleague’s Name],
As you prepare to move on to new opportunities, I wanted to take a moment to thank you for being such a great colleague. Your positive attitude, hard work, and dedication to our team have been invaluable, and we are proud of all that we have accomplished together.
Your contributions to our team will be greatly missed, but we are excited for the new opportunities that await you. We wish you all the best in your future endeavors and hope that our paths will cross again in the future.
Best regards,
[Your Name]
Tips for Writing a Message to a Resigning Colleague
When writing a message to a resigning colleague, keep the following tips in mind:
- Keep your message brief and to the point.
- Express your gratitude for their contributions to the team.
- Wish them the best of luck in their future endeavors.
- Encourage them to keep in touch and let you know how they are doing.
Frequently Asked Questions
How can I make sure that my message is sincere?
The best way to ensure that your message is sincere is to be honest about your feelings. If you are sad to see your colleague go, say so. If you are excited for their new opportunities, express that as well. The key is to be authentic and genuine in your message.
Should I include a personal anecdote in my message?
If you have a personal anecdote that you think would be appropriate, feel free to include it. However, make sure that it is relevant to the situation and does not detract from the overall tone of the message.
Is it appropriate to invite my colleague to keep in touch?
Yes, it is appropriate to invite your colleague to keep in touch. This shows that you value their contributions and want to maintain a positive relationship with them even after they have left the company.
How can I make my message stand out?
To make your message stand out, try to personalize it as much as possible. Use specific examples of your colleague’s contributions to the team and express your genuine feelings about their departure. This will show that you value them as a colleague and as a person.
What should I avoid saying in my message?
Avoid saying anything negative about the company or the situation that led to your colleague’s departure. Keep the focus on your colleague and their contributions to the team.
Is it appropriate to give a gift with my message?
While it is not necessary to give a gift with your message, it can be a thoughtful gesture. If you do decide to give a gift, make sure it is appropriate for the situation and does not violate any company policies.
Conclusion
Sending a message to a resigning colleague can be a bittersweet experience. However, by expressing your gratitude and well wishes, you can help ease the transition and maintain a positive relationship with your colleague even after they have left the company.