Message For A Resigning Colleague

As a colleague of someone who is resigning, it can be difficult to come up with the right words to say. It’s important to convey your appreciation and support for your colleague during this transition. In this article, we’ve compiled several examples of messages you can use to say goodbye to your resigning colleague.
Each of the examples below includes a unique greeting, letter body, and complimentary close. You can use these as a starting point and edit them to fit your specific situation. We recommend that you personalize the message to reflect your relationship with your colleague.

Example 1: Congratulating on a New Opportunity

Dear [Name],

I wanted to take a moment to congratulate you on your new opportunity. Although we’re sad to see you go, we’re excited for you to embark on this new journey.

Thank you for your hard work and dedication while you were here. You’ll be missed, but we wish you all the best in your future endeavors.

Best regards,

[Your Name]

Example 2: Wishing the Best for Retirement

Dear [Name],

Congratulations on your retirement! We’re sad to see you go, but we’re happy that you’ll have more time to do the things you love.

Your presence will be missed around the office, but we’ll never forget the contributions you’ve made to the company. Thank you for your years of hard work and dedication.

Best wishes for a happy and fulfilling retirement!

Warm regards,

[Your Name]

Example 3: Acknowledging Hard Work and Dedication

Dear [Name],

We were sorry to hear that you’ll be leaving us, but we wanted to take a moment to thank you for all of your hard work and dedication over the years.

Your contributions have been invaluable to the success of the company, and we will miss your positive attitude and team spirit.

We wish you all the best in your future endeavors and hope our paths will cross again someday.

Best regards,

[Your Name]

Example 4: Saying Goodbye to a Friend

Dear [Name],

It’s with a heavy heart that we say goodbye to both a colleague and a dear friend. Your presence in the office made the workdays more bearable and enjoyable.

It’s hard to imagine the office without you, but we know that your next adventure will be just as successful as your time here. We’ll miss you and your infectious smile.

Keep in touch, and know that you’ll always have friends here at the company.

Warmest regards,

[Your Name]

Example 5: Expressing Gratitude for Mentorship

Dear [Name],

I wanted to thank you for being an excellent mentor and friend during your time here. Your guidance and support have been invaluable to me, and I will be forever grateful.

Although I’m sad to see you go, I’m ecstatic for the new opportunities that await you. Thank you for everything you’ve done for me and the company.

Best wishes for continued success!


[Your Name]

Example 6: Acknowledging and Wishing for a Smooth Transition

Dear [Name],

We’re sorry to hear that you’re leaving, but we want to thank you for everything you’ve contributed to the company. We couldn’t have achieved our goals without your hard work and dedication.

We hope that your transition out of the company is smooth and that you have a successful future wherever your journey takes you.

Please don’t hesitate to reach out if you need anything during this transition period. We’re here to support you in any way we can.

Best regards,

[Your Name]

Tips for Writing a Message for a Resigning Colleague

1. Be sincere and genuine in your message. Express your true feelings and emotions.

2. Keep it brief and to the point. Don’t write a lengthy letter.

3. Express your appreciation for their contributions to the company.

4. Wish them success in their future endeavors.

5. Offer your support during the transition period.

Frequently Asked Questions

What should I say to a resigning colleague?

You can express your appreciation for their hard work and dedication while they were here, wish them success in their future endeavors, and offer your support during the transition period.

Is it appropriate to give a gift to a resigning colleague?

Yes, it’s appropriate to give a gift as a token of appreciation for their contributions to the company. A card or a small gift can go a long way in showing your gratitude.

Should I stay in touch with a resigning colleague?

If you have a good relationship with your resigning colleague, it’s appropriate to stay in touch. You can connect on social media or exchange contact information to stay updated on their future endeavors.

How can I make the message more personal?

You can add some anecdotes or memories that you’ve shared with the resigning colleague to make the message more personal. You can also include specific ways in which they’ve impacted your work or the company.

What can I do to make the transition easier for my colleague?

You can offer to help with the transition by providing training or creating a transition plan. You can also make sure that they have all the information they need for their next job or provide them with a reference.

Do I have to say goodbye in person?

Although it’s always nice to say goodbye in person, it’s not always possible. You can also send an email or a handwritten note to express your appreciation and best wishes.


Saying goodbye to a resigning colleague can be difficult, but it’s important to convey your appreciation and support during this transition. Use the examples and tips in this article to craft a heartfelt message that reflects your relationship with your colleague. Remember to keep it sincere, brief, and personalized.