When it’s time to move on from a job, it’s important to do so professionally and politely. Writing a resignation letter is the best way to do that. In this article, we’ll explain how to write a resignation letter and provide seven examples for different scenarios. We’ll also give tips for writing a great resignation letter and answer some frequently asked questions.
How to Write a Resignation Letter
A resignation letter should be short and to the point. It should start with a clear statement of your intention to resign, followed by an explanation if you wish to provide one. Finally, you should express your gratitude for the opportunity and offer your willingness to help with the transition.
Examples of resignation letters can be found online, but it’s important to customize them to your situation. Use the examples as a starting point, then edit them as needed to reflect your voice and situation.
Examples of Resignation Letters
Personal Reasons
Dear [Manager’s Name],
I am writing to inform you that I will be resigning from my position as [Position] effective [Date]. Unfortunately, due to personal reasons, I am no longer able to continue in this role. Thank you for the opportunities and support you’ve given me during my time here. I will do everything I can to ensure a smooth transition for my replacement.
Best regards,
[Your Name]
New Job Opportunity
Dear [Manager’s Name],
I’m writing to inform you that I have accepted a new job opportunity and will be resigning from my position as [Position] effective [Date]. Thank you for the opportunities and support you’ve given me during my time here. I’ve learned a lot and will take those skills with me to my new job. I will do everything I can to ensure a smooth transition for my replacement.
Best regards,
[Your Name]
Unhappy with Company Culture
Dear [Manager’s Name],
I am writing to inform you that I will be resigning from my position as [Position] effective [Date]. Unfortunately, I do not feel that the company culture is a good fit for me, and I have decided to move on. Thank you for the opportunities and support you’ve given me during my time here. I will do everything I can to ensure a smooth transition for my replacement.
Best regards,
[Your Name]
Health Reasons
Dear [Manager’s Name],
It is with great regret that I am writing to inform you that I will be resigning from my position as [Position] effective [Date]. Unfortunately, due to health reasons, I am no longer able to continue in this role. Thank you for the opportunities and support you’ve given me during my time here. I will do everything I can to ensure a smooth transition for my replacement.
Best regards,
[Your Name]
Relocation
Dear [Manager’s Name],
I am writing to inform you that I will be resigning from my position as [Position] effective [Date]. My family and I will be relocating out of the area, and unfortunately, I am unable to continue in this role. Thank you for the opportunities and support you’ve given me during my time here. I will do everything I can to ensure a smooth transition for my replacement.
Best regards,
[Your Name]
Going Back to School
Dear [Manager’s Name],
It is with mixed emotions that I am writing to inform you that I will be resigning from my position as [Position] effective [Date]. I have decided to go back to school to pursue a degree in [Field]. Thank you for the opportunities and support you’ve given me during my time here. I will do everything I can to ensure a smooth transition for my replacement.
Best regards,
[Your Name]
Career Change
Dear [Manager’s Name],
I am writing to inform you that I will be resigning from my position as [Position] effective [Date]. I have decided to make a career change and pursue a different field. Thank you for the opportunities and support you’ve given me during my time here. I will do everything I can to ensure a smooth transition for my replacement.
Best regards,
[Your Name]
Tips for Writing a Great Resignation Letter
Here are some tips to help you write a great resignation letter:
- Keep it short and professional.
- Be clear about your intentions to resign.
- Provide an explanation if you wish to, but keep it brief and positive.
- Thank your employer for the opportunities and support.
- Offer to help with the transition.
- Edit and proofread carefully.
Frequently Asked Questions
What should I include in my resignation letter?
Your resignation letter should include a clear statement of your intention to resign, the date of your last day of work, and an expression of gratitude for the opportunities and support you’ve received.
Do I need to give a reason for resigning?
You do not need to give a reason for resigning, but you may choose to provide a brief explanation if you wish. Remember to keep it positive and professional.
Do I need to give notice when resigning?
It is generally expected that you will give at least two weeks’ notice when resigning. However, consult your employment contract or employee handbook for specific requirements.
Should I resign in person or in writing?
It is best to resign in writing so there is a record of your resignation. However, it is also a good idea to speak to your supervisor in person or over the phone to discuss your resignation.
What if I don’t want to work my notice period?
If you are unable to work your full notice period, be sure to discuss this with your employer as soon as possible. Offer to help with the transition in other ways, such as training a replacement or working remotely for a short period of time.
Can I rescind my resignation?
In most cases, you can rescind your resignation if you change your mind. However, it is best to discuss this with your employer as soon as possible and be prepared for the possibility that they may not be able to accommodate your request.
Conclusion
Writing a resignation letter can be difficult, but by following these tips and using the examples provided, you can make the process easier and ensure you leave your job on a positive note. Remember to keep it professional, brief, and positive, and offer your help with the transition.