If you’ve ever rented a property, you know how important it is to have a good relationship with your landlord. Whether you’re moving out or need a reference for a new landlord, a recommendation letter can help. In this article, we’ll provide tips and examples for creating a landlord recommendation letter that will showcase your qualities as a tenant.
Tips for Writing a Landlord Recommendation Letter
Before we dive into examples, let’s go over some tips for writing a landlord recommendation letter:
Start with a Title
The title of your recommendation letter should clearly state the purpose of the letter. For example, “Recommendation Letter for [Tenant’s Name]” or “Reference for [Tenant’s Name].”
Explain Your Relationship with the Tenant
In the first paragraph, briefly explain how you know the tenant and how long they have been renting from you. This will give the new landlord or property manager context for your recommendation.
Highlight the Tenant’s Qualities
In the second paragraph, highlight the tenant’s qualities that make them a good tenant. Examples might include their reliability, cleanliness, or communication skills. Be specific and provide examples when possible.
Offer to Answer Questions
In the closing paragraph, offer to answer any questions the new landlord or property manager may have about the tenant. This can help build trust and make them feel more comfortable renting to your former tenant.
Examples of Landlord Recommendation Letters
Here are seven examples of landlord recommendation letters for you to use as templates:
Recommendation Letter for Tim Johnson
Dear [New Landlord’s Name],
I am writing to recommend Tim Johnson as a tenant. Tim rented a property from me for three years, and I found him to be an excellent tenant in every way.
Tim is reliable, honest, and communicative. He always paid his rent on time and kept the property clean and well-maintained. He also alerted me to any issues that arose and was proactive in helping to resolve them.
If you have any questions about Tim’s tenancy, please don’t hesitate to contact me. I highly recommend him as a tenant and believe he would be an asset to your property.
Sincerely,
[Your Name]
Reference for Sarah Lee
Dear [New Landlord’s Name],
I am writing to recommend Sarah Lee as a tenant. Sarah rented a property from me for two years, and during that time, she was an exemplary tenant in every way.
Sarah is dependable, honest, and respectful. She always paid her rent on time and took great care of the property. She also communicated well and was responsive to any issues or concerns I had as a landlord.
If you have any questions about Sarah’s tenancy, please feel free to contact me. I highly recommend her as a tenant and believe she would be an excellent addition to your property.
Best regards,
[Your Name]
Recommendation Letter for David Smith
Dear [New Landlord’s Name],
I am writing to recommend David Smith as a tenant. David rented a property from me for four years, and I found him to be an excellent tenant in every way.
David is reliable, responsible, and conscientious. He always paid his rent on time and kept the property clean and well-maintained. He also alerted me to any issues that arose and was proactive in helping to resolve them.
If you have any further questions about David’s tenancy, please don’t hesitate to contact me. I highly recommend him as a tenant and believe he would be a great addition to your property.
Sincerely,
[Your Name]
Reference for Emily Nguyen
Dear [New Landlord’s Name],
I am writing to recommend Emily Nguyen as a tenant. Emily rented a property from me for two years, and I found her to be an excellent tenant in every way.
Emily is respectful, responsible, and easy to communicate with. She always paid her rent on time and took great care of the property. She also alerted me to any issues as soon as they arose and was proactive in helping to resolve them.
If you have any questions about Emily’s tenancy, please feel free to contact me. I highly recommend her as a tenant and believe she would be a great addition to your property.
Best regards,
[Your Name]
Recommendation Letter for Michael Brown
Dear [New Landlord’s Name],
I am writing to recommend Michael Brown as a tenant. Michael rented a property from me for three years, and I found him to be an excellent tenant in every way.
Michael is reliable, trustworthy, and respectful. He always paid his rent on time and kept the property clean and well-maintained. He also communicated well and was proactive in addressing any issues that arose.
If you have any further questions about Michael’s tenancy, please don’t hesitate to contact me. I highly recommend him as a tenant and believe he would be a great addition to your property.
Sincerely,
[Your Name]
Reference for Rachel Kim
Dear [New Landlord’s Name],
I am writing to recommend Rachel Kim as a tenant. Rachel rented a property from me for two years, and during that time, she was an excellent tenant in every way.
Rachel is dependable, honest, and respectful. She always paid her rent on time and took great care of the property. She also communicated well and was responsive to any issues or concerns I had as a landlord.
If you have any questions about Rachel’s tenancy or need more information, please feel free to contact me. I highly recommend her as a tenant and believe she would be a great addition to your property.
Best regards,
[Your Name]
Recommendation Letter for John Davis
Dear [New Landlord’s Name],
I am writing to recommend John Davis as a tenant. John rented a property from me for four years, and during that time, he was an exemplary tenant in every way.
John is dependable, honest, and respectful. He always paid his rent on time and took great care of the property. He also communicated well and was responsive to any issues or concerns I had as a landlord.
If you have any questions about John’s tenancy, please feel free to contact me. I highly recommend him as a tenant and believe he would be an excellent addition to your property.
Best regards,
[Your Name]
Frequently Asked Questions
How do I start a landlord recommendation letter?
Start with a clear and concise title that states the purpose of the letter, such as “Recommendation Letter for [Tenant’s Name].” In the first paragraph, briefly explain how you know the tenant and how long they have been renting from you.
What should I include in a landlord recommendation letter?
In the second paragraph, highlight the tenant’s qualities that make them a good tenant. Be specific and provide examples when possible. In the closing paragraph, offer to answer any questions the new landlord or property manager may have about the tenant.
How long should a landlord recommendation letter be?
A landlord recommendation letter should be about 50 to 80 sentences long, or roughly half a page to a full page.
How do I address a landlord recommendation letter?
Address the letter to the new landlord or property manager by name, if possible. If you don’t know their name, you can use a general salutation such as “To Whom It May Concern.”
How do I offer to answer questions in a landlord recommendation letter?
In the closing paragraph, simply state that you are available to answer any questions the new landlord or property manager may have about the tenant.
Can I use a landlord recommendation letter for different tenants?
Yes, you can use the same format for different tenants, but be sure to personalize each letter to highlight the unique qualities of each tenant.
Do I need to write a landlord recommendation letter if the tenant was problematic?
No, you are not obligated to write a recommendation letter if the tenant was problematic. In fact, it’s better to be honest and decline the request than to write a negative letter that could harm the tenant’s chances of securing a new rental.
Conclusion
A landlord recommendation letter can be a valuable asset for both tenants and landlords alike. By following our tips and using our examples as templates, you can create a letter that showcases your qualities as a tenant and helps you secure your next rental.