When an employee decides to leave their job, it is important that they provide a job relieving letter to their employer. This letter is a formal way of notifying the employer about the employee’s resignation and serves as a record of the employee’s decision to leave the company. In this article, we will provide you with examples of job relieving letters from employees, tips on how to write them, and frequently asked questions.
Examples of Job Relieving Letter From Employee
Personal Reasons
Greetings [Employer’s Name],
I am writing to inform you that I have decided to resign from my position as [Position] at [Company Name]. Unfortunately, due to personal reasons, I am no longer able to continue working at the company.
It has been a pleasure working with the team, and I am grateful for the opportunities I have had to develop my skills and contribute to the company. I will ensure that I complete all my current tasks and assist with the transition process as much as possible.
Thank you for your understanding in this matter.
Best regards,
[Your Name]
Higher Studies
Dear [Employer’s Name],
I am writing to notify you that I have decided to resign from my position as [Position] at [Company Name]. I have been accepted into a higher study program that requires me to pursue the program full-time and relocate to a different city.
I am grateful for the opportunities that [Company Name] has provided me, and I have learned a great deal during my time here. I will ensure that I complete all my current tasks and provide assistance with the transition process as much as possible.
Thank you for your support during my time at [Company Name].
Best wishes,
[Your Name]
New Opportunity
Dear [Employer’s Name],
I am writing to inform you that I have decided to resign from my position as [Position] at [Company Name]. I have recently been offered a new opportunity that I believe will help me grow both professionally and personally, and I have decided to pursue it.
I am grateful for the experiences and skills I have gained while working at [Company Name], and I will ensure that I complete all my current tasks and assist with the transition process as much as possible.
Thank you for your understanding and support during my time at the company.
Best regards,
[Your Name]
Health Issues
Dear [Employer’s Name],
I am writing to notify you that I have decided to resign from my position as [Position] at [Company Name]. Unfortunately, my health has deteriorated, and I am unable to continue working at the company.
I am grateful for the opportunities I have had to develop my skills and contribute to the company during my time here. I will ensure that I complete all my current tasks and provide assistance with the transition process as much as possible.
Thank you for your understanding and support during this difficult time.
Sincerely,
[Your Name]
Better Pay and Benefits
Dear [Employer’s Name],
I am writing to inform you that I have decided to resign from my position as [Position] at [Company Name]. I have recently been offered a new job opportunity that offers better pay and benefits, and I have decided to accept the offer.
I want to thank you for the opportunities and experiences I have had while working at [Company Name]. I will ensure that I complete all my current tasks and provide assistance with the transition process as much as possible.
Thank you for your support during my time at the company.
Best wishes,
[Your Name]
Retirement
Dear [Employer’s Name],
I am writing to inform you that I have decided to retire from my position as [Position] at [Company Name]. After much consideration, I have decided that it is time for me to retire and enjoy my golden years.
I want to express my gratitude for the opportunities and experiences I have had while working at [Company Name]. I will ensure that I complete all my current tasks and provide assistance with the transition process as much as possible.
Thank you for your support and understanding during my time at the company.
Sincerely,
[Your Name]
Tips for Writing a Job Relieving Letter From Employee
Include a Professional Greeting
When writing a job relieving letter, it is important to start with a professional greeting. Address your employer by their name and use a formal salutation, such as “Dear” or “To Whom It May Concern.”
Clearly State Your Intention to Resign
In the first paragraph of your letter, state your intention to resign from your position. Provide a clear and concise reason for your resignation, such as personal reasons, relocation, or a new job opportunity.
Thank Your Employer
Thank your employer for the opportunities and experiences you have had while working at the company. Express your gratitude for the support and understanding you have received during your time there.
Offer Assistance with the Transition Process
Offer to help with the transition process as much as possible. Ensure that you complete all your current tasks and provide assistance with training your replacement or transferring your responsibilities to other team members.
Keep It Concise and Professional
Keep your letter concise and professional. Avoid using emotional or negative language, and focus on expressing your gratitude, intention to resign, and willingness to assist with the transition process.
Frequently Asked Questions
What should be included in a job relieving letter?
A job relieving letter should include your intention to resign, the reason for your resignation, your gratitude for the opportunities and experiences you have had while working at the company, and your offer to assist with the transition process.
When should I submit my job relieving letter?
You should submit your job relieving letter at least two weeks before your last day of work. This will give your employer enough time to find a replacement or transfer your responsibilities to other team members.
Can I change my mind after submitting a job relieving letter?
Yes, you can change your mind after submitting a job relieving letter. However, it is important to communicate your decision to your employer as soon as possible and be prepared to face any consequences that may arise from your decision.
What if I don’t have a new job lined up before submitting my job relieving letter?
If you don’t have a new job lined up before submitting your job relieving letter, it is important to have a financial plan in place to support yourself during your job search. Consider factors such as your savings, living expenses, and unemployment benefits.
Do I need to provide a reason for my resignation in my job relieving letter?
While it is not mandatory to provide a reason for your resignation in your job relieving letter, it is considered a professional courtesy to do so. Providing a clear and concise reason for your resignation can help your employer understand your decision and ensure a smooth transition process.
What if I have a negative relationship with my employer?
If you have a negative relationship with your employer, it is important to maintain a professional tone in your job relieving letter. Avoid using emotional or negative language, and focus on expressing your intention to resign and offering assistance with the transition process.
Conclusion
Writing a job relieving letter from employee is an important part of the resignation process. By following the tips and examples provided in this article, you can ensure that your letter is professional, concise, and expresses your gratitude and willingness to assist with the transition process. Remember to maintain a positive and professional tone, even if your relationship with your employer is not ideal, and to submit your letter at least two weeks before your last day of work.