When it comes to resigning from a job, the most professional way to do it is by submitting a two-week notice letter. This type of letter is a formal notification to your employer that you are leaving your job and provides them with enough time to find a replacement. Writing a good two-week notice letter is essential to leaving a lasting positive impression on your employer. In this article, we will cover some tips for writing a good two-week notice letter and provide you with some examples that you can use as a guide.
Writing a Good Two-Week Notice Letter
When writing a good two-week notice letter, it’s important to keep in mind that you want to leave on a positive note. Avoid writing negative comments or complaints about your employer or coworkers. Your letter should be short, simple, and to the point.
Here’s an explanation of the different parts of a good two-week notice letter:
Greeting
The greeting is the first part of your letter and should be personalized to the recipient. Use their name and title to address them. For example, “Dear Mr. Smith,”
Letter Body
The letter body is the main part of your letter and should include the following information:
- The date you are writing the letter
- A statement that you are resigning from your job
- The date of your last day of work
- A thank you message for the opportunity to work at the company
- A statement that you are willing to help with the transition process
Complimentary Close
The complimentary close is the last part of your letter and should be polite and professional. Use “Sincerely,” “Best regards,” or “Thank you,” followed by your signature and name.
Readers can find examples of good two-week notice letters below and edit them as needed.
Personal Reasons
Dear Ms. Johnson,
I regret to inform you that I have decided to resign from my position at ABC Corporation, effective two weeks from today’s date. I have decided to leave for personal reasons, and I believe it’s time for me to move on to the next chapter of my career.
Thank you for the opportunity to work at ABC Corporation. I have learned so much during my time here, and I am grateful for the experience. I am willing to help with the transition process in any way that I can to ensure a smooth handover.
Sincerely,
John Smith
Better Opportunity
Dear Mr. Brown,
I am writing to inform you that I have accepted a new job opportunity and will be resigning from my position at XYZ Company. My last day of work will be two weeks from today’s date.
I would like to express my gratitude for the support and opportunities you have given me during my time at XYZ Company. I have enjoyed working with you and will miss the team. I am willing to assist with the transition process to ensure that everything runs smoothly.
Best regards,
Jane Doe
Relocation
Dear Mr. Lee,
It is with a heavy heart that I must inform you of my resignation from my position at LMN Corporation. My family and I have decided to relocate to another state, and my last day of work will be two weeks from today’s date.
I would like to take this opportunity to thank you for the support and guidance you have provided me during my time at LMN Corporation. I have learned a lot and have enjoyed working with the team. I am willing to help with the transition process in any way that I can.
Thank you for everything,
David Lee
Return to School
Dear Ms. Brown,
I am writing this letter to inform you that I will be resigning from my position at PQR Company. I have decided to return to school to further my education, and my last day of work will be two weeks from today’s date.
I would like to take this opportunity to express my gratitude for the opportunities and support you have given me during my time at PQR Company. I have learned so much and have enjoyed working with the team. I am willing to help with the transition process to make sure everything runs smoothly.
Thank you for everything,
Samantha Brown
Health Reasons
Dear Mr. Davis,
I am writing this letter to let you know that I have decided to resign from my position at RST Corporation. Unfortunately, I have been experiencing some health problems that require me to take a break from work. My last day of work will be two weeks from today’s date.
I would like to take this opportunity to thank you for the support and understanding you have shown me during my time at RST Corporation. I have enjoyed working with the team and appreciate everything that I have learned. I am willing to assist with the transition process to ensure that everything runs smoothly.
Best regards,
Tim Davis
New Career Path
Dear Ms. Smith,
I am writing to let you know that I have decided to resign from my position at UVW Company. I have found a new career path that I would like to pursue, and my last day of work will be two weeks from today’s date.
I want to express my gratitude for the support and opportunities you have given me during my time at UVW Company. I have learned a lot and have enjoyed working with you and the team. I am willing to help with the transition process to make sure everything runs smoothly.
Thank you for everything,
Emily Smith
Tips for Writing a Good Two-Week Notice Letter
If you are planning to resign from your current job and need to write a two-week notice letter, here are some tips to help you make it a good one:
- Be clear and concise in your letter. Avoid using negative language or complaining about your coworkers or employer.
- Express your gratitude for the opportunities you have received during your time at the company.
- Offer to help with the transition process to ensure a smooth handover.
- Make sure you give enough notice, typically two weeks is standard.
- Proofread your letter and make sure it is error-free.
Frequently Asked Questions
How do I address my two-week notice letter?
You should address your two-week notice letter to your immediate supervisor or manager. Use their name and title to address them, for example, “Dear Mr. Johnson,”
What should I include in my two-week notice letter?
Your two-week notice letter should include the following information:
- The date you are writing the letter
- A statement that you are resigning from your job
- The date of your last day of work
- A thank you message for the opportunity to work at the company
- A statement that you are willing to help with the transition process
How long should my two-week notice letter be?
Your two-week notice letter should be short, simple, and to the point. It should be no more than one page long and should include all the necessary information.
When should I give my two-week notice?
You should give your two-week notice at least two weeks before your last day of work. This gives your employer enough time to find a replacement and ensures a smooth transition.
Can I resign without giving a two-week notice?
While it’s always best to give a two-week notice, it’s not mandatory. However, if you don’t give a two-week notice, it may leave a negative impression on your employer and affect future job opportunities.
Should I tell my coworkers that I’m resigning?
It’s up to you whether you want to tell your coworkers that you’re resigning. However, it’s always a good idea to tell your immediate supervisor or manager first before sharing the news with others.
Conclusion
Writing a good two-week notice letter is an essential part of leaving a positive impression on your employer. Remember to keep it short, simple, and to the point. Express your gratitude for the opportunities you have received during your time at the company and offer to help with the transition process. With these tips and examples, you can write a good two-week notice letter that will leave a lasting positive impression on your employer.