If you are a landlord or property manager, you may have been asked to provide a tenant reference letter for one of your former tenants. A good tenant reference letter can help your former tenant secure a new rental property, and it reflects positively on you as a landlord. In this article, we will provide tips on how to write a good tenant reference letter and provide seven examples that you can edit as needed.
Tips for Writing a Good Tenant Reference Letter
When writing a tenant reference letter, there are a few things to keep in mind to ensure that your letter is effective:
Example 1: Positive Feedback
Dear [Landlord’s Name],
I am writing this letter to recommend [Tenant’s Name] for his/her good tenancy. [Tenant’s Name] rented my property for [Number of Months/Years] and during this time, he/she has been an excellent tenant.
[Tenant’s Name] always paid rent on time and took good care of the property. He/She has been respectful to the neighbors and has not caused any disturbance. [Tenant’s Name] always kept the property clean and maintained it as if it were his/her own.
[Tenant’s Name] is one of the best tenants I have had, and I have no hesitation in recommending him/her. If you have any questions, please do not hesitate to contact me.
Sincerely,
[Your Name]
Example 2: Professional Conduct
Dear [Landlord’s Name],
I am writing this letter to recommend [Tenant’s Name] for his/her good tenancy. [Tenant’s Name] was a tenant of mine for [Number of Months/Years], and during this time, he/she conducted himself/herself professionally and responsibly.
[Tenant’s Name] always paid rent on time and communicated with me promptly if there were any issues with the property. He/She took excellent care of the property and left it in the same condition as he/she found it.
I highly recommend [Tenant’s Name] for any future tenancy, and I am confident that he/she will be an excellent tenant. Please do not hesitate to contact me if you have any questions.
Best regards,
[Your Name]
Example 3: Clean and Tidy
Dear [Landlord’s Name],
I am writing this letter to recommend [Tenant’s Name] for his/her good tenancy. [Tenant’s Name] lived in my property for [Number of Months/Years], and I can attest that he/she was a clean and tidy tenant.
[Tenant’s Name] always paid rent on time and kept the property in excellent condition. He/She was respectful to the neighbors and did not cause any disturbance.
I highly recommend [Tenant’s Name] for any future tenancy. He/She is an excellent tenant who takes good care of the property. Please feel free to contact me if you have any questions.
Sincerely,
[Your Name]
Example 4: Cooperative and Respectful
Dear [Landlord’s Name],
I am writing this letter to recommend [Tenant’s Name] for his/her good tenancy. [Tenant’s Name] was a tenant of mine for [Number of Months/Years], and I can attest that he/she was a cooperative and respectful tenant.
[Tenant’s Name] always paid rent on time and was very communicative if there were any issues with the property. He/She was respectful to the neighbors and did not cause any disturbance.
I highly recommend [Tenant’s Name] for any future tenancy. He/She is an excellent tenant who takes good care of the property. Please feel free to contact me if you have any questions.
Sincerely,
[Your Name]
Example 5: Responsible and Reliable
Dear [Landlord’s Name],
I am writing this letter to recommend [Tenant’s Name] for his/her good tenancy. [Tenant’s Name] was a tenant of mine for [Number of Months/Years], and I can attest that he/she was a responsible and reliable tenant.
[Tenant’s Name] always paid rent on time and took excellent care of the property. He/She was respectful to the neighbors and did not cause any disturbance.
I highly recommend [Tenant’s Name] for any future tenancy. He/She is an excellent tenant who takes good care of the property. Please feel free to contact me if you have any questions.
Best regards,
[Your Name]
Example 6: Trustworthy and Honest
Dear [Landlord’s Name],
I am writing this letter to recommend [Tenant’s Name] for his/her good tenancy. [Tenant’s Name] was a tenant of mine for [Number of Months/Years], and I can attest that he/she was a trustworthy and honest tenant.
[Tenant’s Name] always paid rent on time and kept the property in excellent condition. He/She was respectful to the neighbors and did not cause any disturbance.
I highly recommend [Tenant’s Name] for any future tenancy. He/She is an excellent tenant who takes good care of the property. Please feel free to contact me if you have any questions.
Sincerely,
[Your Name]
Example 7: Easy to Work With
Dear [Landlord’s Name],
I am writing this letter to recommend [Tenant’s Name] for his/her good tenancy. [Tenant’s Name] was a tenant of mine for [Number of Months/Years], and I can attest that he/she was an easy tenant to work with.
[Tenant’s Name] always paid rent on time and was very communicative if there were any issues with the property. He/She was respectful to the neighbors and did not cause any disturbance.
I highly recommend [Tenant’s Name] for any future tenancy. He/She is an excellent tenant who takes good care of the property. Please feel free to contact me if you have any questions.
Best regards,
[Your Name]
Frequently Asked Questions
What should I include in a good tenant reference letter?
A good tenant reference letter should include the tenant’s name, the dates of their tenancy, and a positive description of their tenancy. You should also include any relevant details, such as their payment history and their behavior as a tenant.
How do I start a tenant reference letter?
You should start a tenant reference letter with a formal greeting, such as “Dear [Landlord’s Name].” Then, you should introduce yourself and state the purpose of your letter, which is to provide a reference for your former tenant.
How long should a tenant reference letter be?
A tenant reference letter should be approximately one or two pages long. It should be concise and to the point, but it should also provide enough detail to give the reader a good understanding of the tenant’s tenancy.
Should I mention any negative aspects of the tenant’s tenancy?
No, you should only provide positive feedback in a tenant reference letter. If you have any negative feedback, you should decline to provide a reference instead of providing a negative one.
How important is a tenant reference letter?
A tenant reference letter is very important for a tenant, as it can help them secure a new rental property. It is also important for you as a landlord, as it reflects positively on you if your former tenants are able to secure new properties based on your positive reference.
Can I charge my former tenant for providing a reference letter?
No, you cannot charge your former tenant for providing a reference letter. Providing a reference is part of your duties as a landlord, and you cannot charge a fee for it.
Conclusion
A good tenant reference letter can help your former tenant secure a new rental property and reflects positively on you as a landlord. By following our tips and using our examples, you can write an effective tenant reference letter that will help your former tenants in their future rental endeavors.