If you have been asked to write a reference letter for someone, it can be challenging to know where to start. Fortunately, there are general reference letter templates that can make the process easier for you. In this article, we will discuss the general reference letter template, provide tips for writing an effective reference letter, and offer seven examples that you can use as a guide.
Tips for Writing an Effective General Reference Letter
Writing a general reference letter can be daunting, especially if you have never done it before. Here are some tips to help you write an effective reference letter:
1. Start with a Title
The title of your reference letter should include the name of the person you are writing for and the purpose of the letter.
2. Begin with an Introduction
Your introduction should provide the reader with some context about the person you are recommending. Make sure to mention who the person is and how you know them.
3. Explain Your Relationship with the Person
Describe your relationship with the person and how long you have known them. This will help the reader understand your perspective on the person’s character and abilities.
4. Focus on the Person’s Strengths
Highlight the person’s strengths and accomplishments. Give specific examples of how the person has demonstrated their skills and abilities.
5. Use a Professional Tone
Your reference letter should be professional and objective. Avoid using overly emotional language or making personal attacks.
6. Close with a Strong Complimentary Close
Your complimentary close should reiterate your recommendation and encourage the reader to take action. Make sure to include your contact information in case the reader has any follow-up questions.
7. Edit and Proofread Carefully
Make sure to carefully edit and proofread your reference letter before sending it. Take the time to fix any grammar or spelling errors and ensure that your letter is well-organized and easy to read.
Seven Examples of General Reference Letter Template
General Reference Letter for a Former Employee
Dear [Recipient’s Name],
I am writing to recommend [Employee’s Name] for any position they may be pursuing. As [Employee’s Position] at [Company Name], [Employee’s Name] was an exceptional employee who consistently went above and beyond their duties.
[Description of Employee’s Skills and Accomplishments]
I highly recommend [Employee’s Name] for any position they may be pursuing. Please do not hesitate to contact me if you require any further information.
Sincerely,
[Your Name and Title]
General Reference Letter for a College Applicant
Dear [Recipient’s Name],
I am writing this letter of recommendation for [Student’s Name], who is applying to [College/University Name] to further their education.
[Description of Student’s Skills and Accomplishments]
I am confident that [Student’s Name] would make a valuable addition to your academic community. If you have any questions or require further information, please do not hesitate to contact me.
Regards,
[Your Name and Title]
General Reference Letter for a Personal Contact
Dear [Recipient’s Name],
I am writing to recommend [Person’s Name] as an outstanding individual who would be a valuable addition to any organization or endeavor.
[Description of Person’s Skills and Accomplishments]
I strongly recommend [Person’s Name] for any opportunity that may arise. If you have any further questions or require more information, please do not hesitate to contact me.
Best regards,
[Your Name and Relationship with Person]
General Reference Letter for a Volunteer
Dear [Recipient’s Name],
I am writing to recommend [Volunteer’s Name] for any volunteer or community service opportunities that may arise.
[Description of Volunteer’s Skills and Accomplishments]
I highly recommend [Volunteer’s Name] for any volunteer or community service opportunities. Please do not hesitate to contact me if you require any further information.
Sincerely,
[Your Name and Title]
General Reference Letter for a Business Associate
Dear [Recipient’s Name],
I am writing this letter of recommendation for [Business Associate’s Name] who has been an associate of mine for several years.
[Description of Business Associate’s Skills and Accomplishments]
I highly recommend [Business Associate’s Name] for any business opportunity that may arise. If you have any further questions or require more information, please do not hesitate to contact me.
Best regards,
[Your Name and Title]
General Reference Letter for a Friend
Dear [Recipient’s Name],
I am writing this letter to recommend [Friend’s Name] as an excellent candidate for any personal or professional opportunities that may arise.
[Description of Friend’s Skills and Accomplishments]
I highly recommend [Friend’s Name] for any personal or professional opportunities that may arise. If you have any further questions or require more information, please do not hesitate to contact me.
Best regards,
[Your Name and Relationship with Friend]
General Reference Letter for an Internship Applicant
Dear [Recipient’s Name],
I am writing this letter of recommendation for [Internship Applicant’s Name] who is applying for an internship program.
[Description of Internship Applicant’s Skills and Accomplishments]
I highly recommend [Internship Applicant’s Name] for the internship program. If you have any further questions or require more information, please do not hesitate to contact me.
Best regards,
[Your Name and Title]
Frequently Asked Questions
What is a general reference letter?
A general reference letter is a document that provides a recommendation for a person for a variety of purposes, such as employment, education, or personal endeavors.
What should I include in a reference letter?
Your reference letter should include an introduction, an explanation of your relationship with the person, a focus on the person’s strengths and accomplishments, a professional tone, and a strong complimentary close.
How long should a reference letter be?
Your reference letter should be between 50 and 80 sentences in length.
What is the best way to format a reference letter?
Reference letters should be formatted in a professional manner, with a clear introduction, body, and conclusion. Use a formal tone and make sure to edit and proofread carefully before sending.
What is the purpose of a reference letter?
The purpose of a reference letter is to provide a recommendation for a person for a variety of purposes, such as employment, education, or personal endeavors.
How should I address my reference letter?
You should address your reference letter to the person or organization requesting the reference, using their proper title and name.
Conclusion
A general reference letter can be an invaluable asset in many situations, from employment to education to personal endeavors. By following the tips and examples provided in this article, you can create a powerful and effective reference letter that will help your candidate stand out from the crowd.