If you are a landlord or property manager, you know how important it is to have a reliable tenant. If your tenant has been a great renter, you may want to provide them with a reference letter when they decide to move. However, writing a tenant reference letter from scratch can be challenging. That is why we have compiled a list of free tenant reference letter templates for your convenience.
Tips for Using a Free Tenant Reference Letter Template
If you are planning on using a free tenant reference letter template, here are some essential tips to keep in mind:
Example 1: Rental Application Reference
Dear [Name],
I am pleased to provide this reference letter for [Tenant’s Name], who is applying to rent a new property. [Tenant’s Name] has been a tenant of mine for [length of time] and has always paid rent on time and taken excellent care of the property. They are respectful of their neighbors and have a positive and friendly attitude. I have no hesitation in recommending [Tenant’s Name] as a tenant.
Sincerely,
[Your Name]
Example 2: Employment Verification
Dear [Name],
I am writing to verify that [Tenant’s Name] has been employed at [Company Name] since [Start Date]. [Tenant’s Name] is a hardworking and reliable employee who always completes their work on time and to a high standard. They are friendly with their colleagues and work well in a team. I highly recommend [Tenant’s Name] for any future employment opportunities.
Best regards,
[Your Name]
Example 3: Character Reference
Dear [Name],
I am delighted to provide a character reference for [Tenant’s Name]. [Tenant’s Name] has been a tenant of mine for [length of time] and has always been a responsible and respectful individual. They are courteous and friendly to their neighbors and always take excellent care of the property. I highly recommend [Tenant’s Name] for any future endeavors.
Yours sincerely,
[Your Name]
Example 4: Lease Renewal
Dear [Name],
I am writing to confirm that [Tenant’s Name] has been a tenant of mine for [length of time] and has been an excellent renter. They have always paid their rent on time, followed the terms of the lease agreement, and have been respectful of their neighbors. I highly recommend [Tenant’s Name] for lease renewal and have no hesitation in renewing their lease for another year.
Best regards,
[Your Name]
Example 5: New Landlord Reference
Dear [Name],
Please accept this letter as a reference for [Tenant’s Name]. [Tenant’s Name] has been a tenant of mine for [length of time] and has always been an outstanding renter. They are prompt with rent payments, keep the property clean and tidy, and are respectful of their neighbors. I highly recommend [Tenant’s Name] as a tenant and have no reservations in providing them with this reference.
Sincerely,
[Your Name]
Example 6: Subletting Reference
Dear [Name],
I am writing to confirm that [Tenant’s Name] is subletting their apartment to [Subletter’s Name]. [Tenant’s Name] has been a tenant of mine for [length of time] and has always been an excellent renter. They have paid rent on time, kept the property clean and tidy, and have been respectful of their neighbors. I have no reservations in recommending [Subletter’s Name] as a responsible tenant.
Best regards,
[Your Name]
Example 7: Early Lease Termination
Dear [Name],
I am writing to confirm that [Tenant’s Name] has terminated their lease early. [Tenant’s Name] has been a tenant of mine for [length of time] and has always been a responsible renter. They have paid rent on time, kept the property clean and tidy, and have been respectful of their neighbors. I have no hesitation in recommending [Tenant’s Name] as a tenant and wish them the best of luck in their future endeavors.
Sincerely,
[Your Name]
Frequently Asked Questions
How do I know if I should provide a tenant reference letter?
You should provide a tenant reference letter if your tenant has been a responsible renter who has paid rent on time, followed the terms of the lease agreement, and has been respectful of their neighbors. A tenant reference letter can help your tenant secure a new rental property or employment opportunity.
Can I edit the free tenant reference letter templates?
Yes, you can edit the free tenant reference letter templates to suit your specific needs. You can add or remove information as necessary.
Do I have to provide a tenant reference letter?
No, you are not obligated to provide a tenant reference letter. However, providing a tenant reference letter can help your tenant secure a new rental property or employment opportunity and can reflect positively on you as a landlord or property manager.
What should I include in a tenant reference letter?
A tenant reference letter should include the tenant’s name, the address of the rental property, the length of time they have been a tenant, their rental payment history, their behavior as a tenant, and your recommendation for them as a renter.
How should I format a tenant reference letter?
A tenant reference letter should be formatted like a standard business letter, with your name and contact information at the top, the date, and the recipient’s name and contact information. The letter should have an opening, body, and closing, and should be signed by you as the landlord or property manager.
Is there a specific template I should use for a tenant reference letter?
No, there is no specific template you should use for a tenant reference letter. However, using a free tenant reference letter template can save you time and provide you with a starting point for writing your own letter.
Conclusion
Providing a tenant reference letter is an important part of being a landlord or property manager. Using a free tenant reference letter template can help you save time and provide a starting point for writing your own letter. Remember to be honest and specific in your letter, and to include any relevant information that will help your tenant secure a new rental property or employment opportunity.