When it comes to resigning from your job, one of the most important things you need to do is write a resignation letter. This letter serves as a formal notice to your employer that you are leaving your job. Writing a resignation letter can be daunting, especially if you have never done it before. In this article, we will provide a format for writing resignation letter to help make this process a little easier.
Before we dive into the format for writing resignation letter, it’s important to note that you should keep your resignation letter brief and to the point. You do not need to elaborate on your reasons for leaving, but you should express your gratitude for the opportunity to work for the company.
Your resignation letter should include the following:
- A statement that clearly and concisely states that you are resigning.
- The date that your resignation is effective.
- A brief explanation for your resignation (optional).
- A statement expressing your appreciation for the opportunity to work for the company.
- Your contact information.
You can find examples of resignation letters online and edit them as needed. However, it’s important to remember that your resignation letter should be tailored to your specific situation.
Examples of Format For Writing Resignation Letter
Family Emergency
Greeting:
Dear [Manager’s Name],
Letter Body:
I regret to inform you that I am resigning from my position as [Job Title] at [Company Name], effective [Date]. Unfortunately, I have recently been faced with a family emergency that requires my full attention and I must step away from my current role in order to attend to this matter.
Complimentary Close:
Sincerely,
[Your Name]
Personal Reasons
Greeting:
Dear [Manager’s Name],
Letter Body:
It is with a heavy heart that I submit my resignation from my position as [Job Title] at [Company Name], effective [Date]. This decision has been made due to personal reasons that I must attend to immediately. I want to thank you for the time I spent here and for the opportunity to work with such a great team.
Complimentary Close:
Best regards,
[Your Name]
New Opportunity
Greeting:
Dear [Manager’s Name],
Letter Body:
I am writing to inform you that I will be resigning from my position as [Job Title] at [Company Name], effective [Date]. I have been offered a new opportunity that I cannot pass up, and I believe it is in the best interest of my career to pursue this opportunity. I want to thank you and the team for the support and guidance provided to me during my time here.
Complimentary Close:
Kind regards,
[Your Name]
Relocation
Greeting:
Dear [Manager’s Name],
Letter Body:
Please accept this letter as formal notification of my resignation from my position as [Job Title] at [Company Name], effective [Date]. I have recently accepted a job offer in another state and must relocate to take up the new position. I would like to take this opportunity to thank you for your support during my time here.
Complimentary Close:
Yours sincerely,
[Your Name]
Health Reasons
Greeting:
Dear [Manager’s Name],
Letter Body:
It is with great regret that I tender my resignation from my position as [Job Title] at [Company Name], effective [Date]. This decision has been made due to health reasons that require me to step away from my current role. I would like to take this opportunity to express my gratitude for the opportunity to work for such a wonderful company.
Complimentary Close:
Respectfully yours,
[Your Name]
Better Prospects
Greeting:
Dear [Manager’s Name],
Letter Body:
I regret to inform you that I am resigning from my position as [Job Title] at [Company Name], effective [Date]. This decision has been made after careful consideration of my career prospects, and I have been offered a new position that I believe is the best move for my career growth. I am grateful for the opportunities, support, and guidance provided to me during my time here.
Complimentary Close:
Warm regards,
[Your Name]
Tips for Writing a Resignation Letter
Here are some tips to help you write a resignation letter:
- Be clear and concise in your resignation letter.
- Express your gratitude for the opportunity to work for the company.
- Include the date that your resignation is effective.
- Avoid criticizing your employer or colleagues.
- Offer to assist with the transition process.
- Proofread your letter for grammar and spelling mistakes.
Frequently Asked Questions
What should be included in a resignation letter?
A resignation letter should include a statement that clearly and concisely states that you are resigning, the date that your resignation is effective, a brief explanation for your resignation (optional), a statement expressing your appreciation for the opportunity to work for the company, and your contact information.
When should I submit my resignation letter?
You should submit your resignation letter at least two weeks before your last day of work. This gives your employer enough time to find a replacement if necessary and to plan for the transition of your responsibilities.
Should I mention my reason for leaving in my resignation letter?
You do not need to elaborate on your reasons for leaving, but you can include a brief explanation if you feel it is necessary. However, you should avoid criticizing your employer or colleagues in your resignation letter.
Do I need to offer to assist with the transition process?
Offering to assist with the transition process is a professional courtesy and can help ensure a smooth transition for your employer and colleagues. However, this is not required.
Can I resign via email?
While it is acceptable to resign via email, it is best to deliver your resignation letter in person or via mail. This shows that you are taking the process seriously and that you respect your employer and colleagues.
Do I need to include a signature in my resignation letter?
You should include your typed name and signature in your resignation letter to make it official. This can be done digitally if necessary.
Conclusion
Writing a resignation letter can be difficult, but by following the format for writing resignation letter provided in this article and using the tips outlined, you can make the process a little easier. Remember to keep your resignation letter brief and to the point, express your gratitude for the opportunity to work for the company, and proofread your letter before submitting it.