If you have decided to resign from your job, it is important to do it professionally and with proper notice. A formal resignation letter is the best way to communicate your decision to your employer. In this article, we will provide you with several examples of formal resignation letters with notice period that you can use as a guide.
If you are planning to leave your current job, it is important to do it in a professional manner. One of the most important steps in this process is to write a formal resignation letter with notice period. This letter will not only communicate your decision to your employer but also give them enough time to find a replacement. In this article, we will provide you with several examples of formal resignation letters with notice period that you can use as a guide.
A formal resignation letter is a document that you give to your employer when you are planning to leave your job. This letter should contain the date of your last day at work, the reason for your departure, and a brief thank you note. Additionally, it should give your employer enough notice period to find a replacement for your position. The notice period is usually two weeks but it can vary depending on your contract or company policy.
It is important to remember that a resignation letter is a formal document and should be written in a professional manner. It should be concise, to the point, and free of any negative comments about your employer or your job. When writing your resignation letter, make sure to proofread it several times to avoid any grammatical errors or typos.
It is recommended that you hand in your resignation letter in person and also send a copy via email. This will ensure that your employer receives the letter and can start making arrangements for your replacement.
Readers can find examples of formal resignation letters with notice period below. These examples can be edited as needed to fit your specific situation.
Personal Reasons Resignation Letter
Greeting,
I am writing to inform you that I have decided to resign from my position as [position] at [company name]. My last day of work will be [date].
This decision was not an easy one, but due to personal reasons, I have decided that it is the best course of action for me at this time. I would like to thank you for the opportunities and experiences that I have had during my time at [company name]. I have learned a great deal and will always be grateful for the support and guidance that you have provided me with.
Please let me know if there is anything that I can do to make the transition easier for my replacement. I will do my best to ensure that all of my work is completed and that there are no loose ends left behind.
Thank you for your understanding.
Best regards,
[Your Name]
Better Opportunity Resignation Letter
Dear [Manager’s Name],
It is with a heavy heart that I submit my resignation as [position] at [company name]. My last day of work will be [date].
I have been offered an opportunity that I cannot refuse and believe that it is the right decision for me at this time. I would like to express my gratitude for the opportunities that I have had at [company name]. I am grateful for the knowledge that I have acquired and the relationships that I have built during my time here.
Please let me know how I can make the transition easier for my replacement. I will do my best to ensure that all my work is completed and that there are no loose ends left behind.
Thank you very much for your understanding.
Sincerely,
[Your Name]
Relocation Resignation Letter
Dear [Supervisor’s Name],
I am writing to inform you that I am resigning from my position as [position] at [company name]. My last day of work will be on [date].
This decision was not an easy one, but due to the relocation of my family, I must step down from my current role. I want to express my gratitude to you and the entire team at [company name]. I have learned a lot and have grown both professionally and personally during my time here.
Please let me know how I can assist with the transition. I will do everything in my power to ensure that all of my work is completed and that there is a smooth transition for the next person in this role.
Thank you again for the opportunity to work with such an amazing team.
Best regards,
[Your Name]
Moving to Another Company Resignation Letter
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position as [position] at [company name]. My last day of work will be [date].
I have received a job offer from another company that I cannot refuse. While I have enjoyed my time at [company name] and appreciate everything I have learned here, I feel that this new opportunity is the right choice for me at this time. I am deeply grateful for your support and guidance during my time at [company name].
Please let me know how I can assist with the transition. I will work diligently to ensure that all of my work is completed and that there are no loose ends left behind for my replacement. I will do everything in my power to make the transition as easy as possible.
Thank you for your understanding.
Sincerely,
[Your Name]
Returning to School Resignation Letter
Dear [Manager’s Name],
I am writing to inform you that I am resigning from my position as [position] at [company name]. My last day of work will be [date].
After much thought and consideration, I have decided to return to school to pursue a degree in [field of study]. I want to express my sincere gratitude to you and everyone at [company name] for your support and guidance during my time here. I have learned a great deal and will take these experiences with me as I continue to grow both personally and professionally.
I will work to ensure that all of my work is completed and that there is a smooth transition for my replacement. If there is anything else I can do to help during this transition period, please let me know.
Thank you again for everything.
Best regards,
[Your Name]
Retirement Resignation Letter
Dear [Supervisor’s Name],
I am writing to inform you that I have decided to retire from my position as [position] at [company name]. My last day of work will be [date].
I want to express my sincere gratitude to you and everyone at [company name] for the support and guidance you have provided me over the years. I have enjoyed my time here and will miss the relationships I have built with my colleagues.
I will work to ensure that all of my work is completed and that there is a smooth transition for my replacement. If there is anything else I can do to help during this transition period, please let me know.
Thank you again for everything.
Best regards,
[Your Name]
Related Tips
Tips for Writing a Formal Resignation Letter With Notice Period
When writing a formal resignation letter with notice period, it is important to keep the following tips in mind:
- Be professional and to the point
- Give enough notice period, usually two weeks
- Include a brief thank you note
- Avoid any negative comments about your employer or your job
- Proofread your letter several times
- Hand in your letter in person and send a copy via email
Frequently Asked Questions
Q: How far in advance should I give my notice period?
You should give your notice period at least two weeks in advance. However, if your contract or company policy requires a longer notice period, you should follow that.
Q: Do I need to give a reason for my resignation in my letter?
While it is not necessary to give a reason for your resignation, it is a good practice to include a brief explanation. This will help your employer understand your decision and make the transition easier.
Q: Should I mention any negative experiences in my letter?
No. It is important to keep your resignation letter positive and professional. Avoid mentioning any negative experiences or criticisms of your employer or colleagues.
Q: Can I resign by email?
While it is okay to send a copy of your resignation letter via email, it is recommended that you also hand in a physical copy to your employer. This will ensure that they receive the letter and can start making arrangements for your replacement.
Q: Do I need to state my last day of work in my letter?
Yes. Your resignation letter should include the date of your last day of work. This will help your employer know when to expect your departure and make the necessary arrangements.
Q: Can I change my mind after submitting my resignation letter?
Yes. If you change your mind after submitting your resignation letter, you should inform your employer as soon as possible. However, keep in mind that this may affect your professional reputation and credibility.
Conclusion
Writing a formal resignation letter with notice period is an important step in leaving your job professionally. It not only communicates your decision to your employer but also gives them enough time to find a replacement. We hope that the examples and tips provided in this article will help you write your own resignation letter and make the transition as smooth as possible.