If you’re planning to resign from your job, it’s important to do it in a professional manner. Sending a resignation email is a good way to communicate your decision to your employer. In this article, we will provide you with some formal resignation email sample with notice period that you can use as a guide to help you write your own resignation email.
If you have decided to resign from your current job, it is important to notify your employer formally. One of the most effective ways to do this is through a resignation email. In this article, we will provide you with some examples of formal resignation email sample with notice period that you can use as a guide.
A resignation email is a formal letter that notifies your employer of your intention to leave the company. In this email, you should include your reason for leaving, the date of your last day of work, and any other relevant information. By sending a resignation email, you are showing your employer that you respect them and the company, and that you are leaving on good terms.
It’s important to remember that resignation emails should always be professional and respectful. Even if you are leaving because of a negative situation, it’s important to remain professional and polite in your email.
Below, you will find some formal resignation email sample with notice period that you can use as a guide when writing your own resignation email. You can edit these examples as needed to fit your specific situation.
Resignation Letter Due to Personal Reasons
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position as [Job Title] due to personal reasons. My last day of work will be [Date].
It has been a great pleasure working with the team here at [Company Name], and I appreciate all the opportunities that you have given me. I will do everything possible to ensure a smooth transition during the remainder of my time here.
Thank you for your understanding.
Sincerely,
[Your Name]
Resignation Letter Due to a New Job Opportunity
Dear [Manager’s Name],
I am writing to notify you that I have accepted a new job opportunity and therefore, I am resigning from my position as [Job Title] at [Company Name]. My last day of work will be [Date].
I would like to express my sincere gratitude for the opportunities and support provided to me while working at [Company Name]. I have learned a lot and I am grateful for the experience.
I will do everything possible to ensure a smooth transition of my responsibilities during the remaining period of my employment. I wish you, the team and the company all the best.
Thank you for your support and understanding.
Sincerely,
[Your Name]
Resignation Letter Due to Relocation
Dear [Manager’s Name],
I am writing to let you know that I will be resigning from my position as [Job Title] at [Company Name] due to relocation. My last day of work will be [Date].
I appreciate the opportunities that you have given me to grow and develop in my role, and I am grateful for the support that you and the team have provided me with during my time here.
Please let me know if there is anything I can do to help make the transition as smooth as possible. Thank you for your understanding and for the support that you have provided me during my time here.
Sincerely,
[Your Name]
Resignation Letter Due to Health Reasons
Dear [Manager’s Name],
I regret to inform you that I will be resigning from my position as [Job Title] at [Company Name] due to health reasons. My last day of work will be [Date].
It has been a pleasure working with you and the team at [Company Name]. I am grateful for the opportunities that you have given me, and I appreciate the support and encouragement that you have provided me with during my time here.
Please let me know if there is anything I can do to help make the transition as smooth as possible. Thank you for your understanding and support during this difficult time.
Sincerely,
[Your Name]
Resignation Letter Due to Family Reasons
Dear [Manager’s Name],
I am writing to inform you that I will be resigning from my position as [Job Title] at [Company Name] due to family reasons. My last day of work will be [Date].
It has been a pleasure working with you and the team at [Company Name]. I am grateful for the opportunities that you have given me, and I appreciate the support and encouragement that you have provided me with during my time here.
I will do everything possible to ensure a smooth transition during the remainder of my time here. Please let me know if there is anything I can do to assist in the transition process.
Thank you for your understanding and support.
Sincerely,
[Your Name]
Resignation Letter Due to Better Opportunity
Dear [Manager’s Name],
This letter is to inform you that I have decided to resign from my position as [Job Title] at [Company Name]. My last day of work will be [Date].
I have been offered an opportunity that I feel is in line with my career goals and I have decided to pursue it. I would like to thank you and the team for the support and guidance you have provided me during my time here.
I will make sure to complete all my pending work and ensure a smooth transition of my responsibilities during the remaining period of my employment. Please let me know if there is anything else I can do to make this process easier for the team.
Thank you for your understanding and support.
Sincerely,
[Your Name]
Resignation Letter Due to Retirement
Dear [Manager’s Name],
This letter is to inform you that I will be retiring from my position as [Job Title] at [Company Name]. My last day of work will be [Date].
It has been a pleasure working with you and the team at [Company Name]. I am grateful for the opportunities that you have given me, and I appreciate the support and encouragement that you have provided me with during my time here.
Please let me know if there is anything I can do to help make the transition as smooth as possible. Thank you for your understanding and for the support that you have provided me during my time here.
Sincerely,
[Your Name]
Related Tips
What to include in a resignation email
A resignation email should include the following:
- Your intention to resign
- The date of your last day of work
- The reason for your resignation (optional)
- A thank you message to your employer for the opportunities provided
- A statement of your willingness to help with the transition process
Frequently Asked Questions
How far in advance should I give notice?
It is recommended to give at least two weeks’ notice before your last day of work. However, if you are in a senior position or have a special role in the company, you may need to give more notice.
Do I need to give a reason for resigning?
No, you are not required to give a reason for your resignation. However, it’s a good idea to provide a brief explanation in your email to avoid any confusion or misunderstandings.
Should I thank my employer in my resignation email?
Yes, it’s important to thank your employer for the opportunities provided and for the support you’ve received during your time at the company. This will help maintain a positive relationship with your employer, which may be useful in the future.
What if I want to resign immediately?
If you want to resign immediately, you should talk to your manager in person or over the phone. You can then follow up with an email to confirm the details of your resignation.
Can I ask for a reference from my employer?
Yes, you can ask for a reference from your employer. However, it’s important to ensure that you are leaving on good terms and that your employer is willing to provide a positive reference for you.
What should I do about company property?
You should return any company property, such as laptops, keys, or badges, before your last day of work. If you are unsure about what to return, ask your manager or HR for guidance.
Conclusion
A formal resignation email is an important document that should be drafted with care. By following the examples provided in this article, you can ensure that your resignation email is professional, respectful, and clear. Remember to keep your email brief, include your reason for resigning, and thank your employer for the opportunities provided. With these tips in mind, you can resign from your job on good terms and maintain a positive relationship with your employer.