If you have been tasked to write a reference letter for someone, it can be quite daunting. However, with the right guidance, you can create a strong letter that helps the person being recommended. In this article, we will provide you with tips on writing an effective reference letter and seven examples of reference letters for different situations, all relevant to New Zealand. You can use these examples as a starting point and edit them as necessary.
Tips for Writing an Effective Reference Letter
Here are some tips for writing a strong reference letter:
1. Understand the Purpose of the Letter
Before writing a reference letter, it is important to understand why the person needs the letter and what the letter is for. This will help you write a relevant and effective letter.
2. Determine Your Relationship with the Person
It is important to state your relationship with the person being recommended in the letter. This will help the reader understand your perspective and the context of your recommendation.
3. Provide Specific Examples
Include specific examples of the person’s strengths, abilities, and achievements. These examples will help the reader understand why the person is being recommended.
4. Keep the Letter Concise and Focused
Keep the letter focused on the person’s qualifications and relevant skills. Avoid rambling or discussing irrelevant information.
5. Proofread the Letter
Make sure to proofread the letter for spelling, grammar, and punctuation errors. A well-written letter with no errors will show the person being recommended in a positive light.
7 Examples of Reference Letters for New Zealand
Academic Reference Letter
Dear Admissions Committee,
I am writing to recommend John Smith for admission into your university. John was a student in my economics class and consistently demonstrated a strong work ethic, intellectual curiosity, and a desire to learn. He also participated in extracurricular activities such as the debate team and volunteered at a local charity. I believe John has the academic ability and personal qualities to succeed at your university.
Sincerely,
Jane Doe
Employment Reference Letter
Dear Hiring Manager,
I am writing to recommend Jane Smith for the position of Marketing Manager at your company. Jane worked for me as a Marketing Coordinator for three years and consistently demonstrated a strong ability to develop marketing strategies, manage projects, and work collaboratively with others. She also consistently met or exceeded her performance targets. I believe Jane would be an asset to your team and would excel in the role of Marketing Manager.
Best regards,
John Doe
Character Reference Letter
Dear Sir/Madam,
I am writing to provide a character reference for Sarah Brown. I have known Sarah for over five years and during this time, she has consistently demonstrated honesty, integrity, and a strong work ethic. She is a reliable and trustworthy person who always goes above and beyond. I believe Sarah would be an asset to any organisation or community.
Yours sincerely,
James Smith
Volunteer Reference Letter
To Whom It May Concern,
I am writing to recommend Tom Johnson for volunteering. Tom has been volunteering with our organisation for the past six months and has shown a great commitment to our cause. He consistently shows up on time, puts in extra effort, and has a great attitude. Tom has been a valuable addition to our team and we are fortunate to have him as a volunteer.
Kind regards,
Emily White
Graduate School Reference Letter
Dear Admissions Committee,
I am writing to enthusiastically recommend Maria Garcia for admission to your Master’s program in Computer Science. I have had the pleasure of working with Maria for the last two years in the IT department at our organisation. During this time, Maria has demonstrated exceptional technical skills, creativity, and attention to detail. She also showed great leadership potential by mentoring junior colleagues. Her passion for technology and problem-solving has been evident throughout her work. I am confident that she will make significant contributions to your program.
Sincerely,
Nathan Brown
Medical School Reference Letter
Dear Admissions Committee,
I am writing to recommend Dr. Sarah Lee for admission to your medical school. I have known Sarah for over five years and have worked with her closely in the Emergency Department of our hospital. Sarah consistently demonstrated strong clinical skills, excellent communication, and a compassionate approach to patient care. She is a natural leader and is well respected by her colleagues. I am confident that Sarah will make an excellent physician.
Yours sincerely,
Dr. John Smith
Landlord Reference Letter
To Whom It May Concern,
I am writing to provide a reference for Jack Brown, who was a tenant in my property for the past year. Jack was always punctual with his rent payments and took great care of the property during his tenancy. He was a respectful and considerate neighbour and never caused any issues. I would highly recommend Jack as a tenant to any prospective landlord.
Best regards,
Mary Lee
FAQs about Example Reference Letter NZ
What is the purpose of a reference letter?
A reference letter is a document written by someone who can vouch for the skills, character, and achievements of a person. It is often used as a tool for job or university applications.
What should be included in a reference letter?
A reference letter should include the reason for the letter, the relationship between the writer and the person being recommended, specific examples of the person’s strengths and abilities, and a conclusion that recommends the person.
What is the ideal length of a reference letter?
A reference letter should be concise and focused. A letter of two pages or less is usually sufficient.
Can I use templates for reference letters?
Yes, you can use templates for reference letters to get started. However, it is important to personalise each letter to ensure that it is specific and relevant to the person being recommended and the situation.
Should a reference letter be typed or handwritten?
A reference letter should be typed and printed on professional letterhead if possible.
Can I write a reference letter for a family member?
It is generally not recommended to write a reference letter for a family member as it may be perceived as biased. However, if you are the person’s supervisor or have a professional relationship with them, you can write a reference letter.
In conclusion, writing a reference letter can be a difficult task, but with the right guidance, it can be a rewarding experience. Use the tips and examples provided in this article to create strong and effective letters that will help the person being recommended in their future endeavours.