If you’re a landlord or property manager, you may be asked to provide a reference for a tenant who is moving out. A tenant reference letter can help potential landlords or property managers determine the reliability and trustworthiness of a prospective tenant. In this article, we’ll provide examples of tenant reference letters that you can use as a guide to create your own.
Tips for Writing a Tenant Reference Letter
Before we dive into the examples, here are some tips to keep in mind:
- Include the tenant’s full name and address: Make sure to include the tenant’s full name and current address in the letter.
- Explain your relationship with the tenant: Briefly explain how you know the tenant and how long they have lived in your property.
- Highlight the tenant’s positive qualities: Mention the tenant’s positive qualities, such as their reliability, cleanliness, and respect for the property.
- Be honest: Don’t exaggerate or lie about the tenant’s qualities, as this can come back to haunt you.
- Offer to provide additional information: Let the recipient know that you’re available to provide additional information if needed.
Examples of Tenant Reference Letters
Example 1: Tenant Reference Letter for Renting an Apartment
Dear [Landlord’s Name],
I’m writing this letter to provide a reference for [Tenant’s Name], who has been a tenant in my building for the past two years. During this time, [Tenant’s Name] has been a reliable and responsible tenant who always pays their rent on time and takes good care of the property. They are quiet, clean, and respectful of their neighbors.
If you have any further questions or require additional information about [Tenant’s Name], please don’t hesitate to contact me.
Sincerely,
[Your Name]
Example 2: Tenant Reference Letter for Renting a House
Dear [Landlord’s Name],
I’m writing to recommend [Tenant’s Name] as a tenant for your rental property. [Tenant’s Name] was a tenant in my property for two years and during that time, they were a model tenant who always paid their rent on time and took excellent care of the property. They are an honest, responsible, and respectful person who would make an excellent tenant for your rental property.
If you have any further questions or require additional information about [Tenant’s Name], please don’t hesitate to contact me.
Best Regards,
[Your Name]
Example 3: Tenant Reference Letter for Renting a Room
Dear [Landlord’s Name],
I’m writing to recommend [Tenant’s Name] as a tenant for your rental room. [Tenant’s Name] was a tenant in my property for six months, and during that time, they were a pleasure to have as a tenant. They were always punctual with their rent payments and kept the room clean and tidy. They are a responsible person who would make an excellent tenant for your rental property.
If you have any further questions or require additional information about [Tenant’s Name], please don’t hesitate to contact me.
Warm Regards,
[Your Name]
Example 4: Tenant Reference Letter for Renting a Commercial Space
Dear [Property Manager’s Name],
I’m writing to provide a reference for [Tenant’s Name], who has been a tenant in my commercial property for the past three years. During this time, [Tenant’s Name] has been a responsible tenant who always pays their rent on time and takes excellent care of the property. They are a hardworking and reliable business owner who has been a pleasure to work with.
If you have any further questions or require additional information about [Tenant’s Name], please don’t hesitate to contact me.
Best Regards,
[Your Name]
Example 5: Tenant Reference Letter for Renting a Vacation Rental
Dear [Vacation Rental Owner’s Name],
I’m writing to recommend [Tenant’s Name] as a tenant for your vacation rental. [Tenant’s Name] stayed in my vacation rental for two weeks and during that time, they were an excellent guest who took great care of the property. They were respectful of the rules and left the property in pristine condition.
If you have any further questions or require additional information about [Tenant’s Name], please don’t hesitate to contact me.
Warm Regards,
[Your Name]
Example 6: Tenant Reference Letter for Renting a Storage Unit
Dear [Storage Unit Manager’s Name],
I’m writing to provide a reference for [Tenant’s Name], who has been renting a storage unit in my facility for the past year. During this time, [Tenant’s Name] has been a reliable tenant who always pays their rent on time and takes good care of the unit. They are a responsible person who would make an excellent tenant for your storage facility.
If you have any further questions or require additional information about [Tenant’s Name], please don’t hesitate to contact me.
Sincerely,
[Your Name]
Example 7: Tenant Reference Letter for Job Application
Dear [Hiring Manager’s Name],
I’m writing to recommend [Tenant’s Name] for the position of [Position Title] within your organization. [Tenant’s Name] was a tenant in my property for two years and during that time, they were a reliable and responsible tenant who always paid their rent on time and took good care of the property. They are an honest, hardworking, and trustworthy person who would make an excellent addition to your team.
If you have any further questions or require additional information about [Tenant’s Name], please don’t hesitate to contact me.
Best Regards,
[Your Name]
Frequently Asked Questions
What should I include in a tenant reference letter?
A tenant reference letter should include the tenant’s full name and address, your relationship with the tenant, and the tenant’s positive qualities, such as their reliability, cleanliness, and respect for the property. Be honest and offer to provide additional information if needed.
How long should a tenant reference letter be?
A tenant reference letter should be between 50 and 80 sentences long, depending on the level of detail you want to provide.
Do I need to provide a tenant reference letter?
As a landlord or property manager, you’re not required to provide a tenant reference letter, but it’s often helpful to do so to help potential landlords or property managers determine the reliability and trustworthiness of a prospective tenant.
Can I decline to provide a tenant reference letter?
Yes, you have the right to decline to provide a tenant reference letter if you don’t feel comfortable doing so or if you don’t have enough information about the tenant.
Can I be held liable for providing a tenant reference letter?
You generally can’t be held liable for providing a tenant reference letter as long as you’re truthful and don’t make any false statements. However, it’s always a good idea to seek legal advice if you’re unsure.
How should I format a tenant reference letter?
A tenant reference letter should be formatted like a formal business letter, with a clear introduction, body, and conclusion. Use a professional tone and make sure to proofread carefully before sending.
Conclusion
A tenant reference letter is an important document that can help potential landlords or property managers determine the reliability and trustworthiness of a prospective tenant. By following the tips and examples provided in this article, you can create a letter that accurately reflects the strengths of your tenant and helps them secure their next home or job.