Resigning from a job can be a daunting process, but writing a professional resignation letter can make the process smoother. In this article, we will discuss what makes a good resignation letter and provide you with seven examples to help you write your own. You can use these examples as templates and edit them as needed to fit your specific situation.
Why is a good resignation letter important?
A good resignation letter is important because it is a formal and professional way to end your employment. It is a way to maintain a positive relationship with your employer and colleagues, even if you are leaving on less-than-ideal terms. A well-written resignation letter can also help you leave a good impression and maintain your professional reputation.
Seven Examples of a Good Resignation Letter
Personal Reasons
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position as [Your Position] at [Company Name]. My time at [Company Name] has been an incredible learning experience and a great opportunity for personal and professional growth. However, due to personal reasons, I have decided to move on to the next chapter in my life.
Thank you for the support and guidance you have given me during my time here. Please let me know what I can do to help with the transition process.
Sincerely,[Your Name]
New Job Offer
Dear [Manager’s Name],
I am writing to announce my resignation from my position as [Your Position] at [Company Name]. I have recently received an offer for a new position that I cannot pass up. This was a difficult decision to make, but I believe it is the best move for my career and personal growth.
Thank you for the opportunity to work at [Company Name], and for the support and guidance you have provided during my time here. I will work to ensure a smooth transition and am happy to assist in any way possible.
Best regards,[Your Name]
Relocation
Dear [Manager’s Name],
It is with great regret that I submit my resignation as [Your Position] at [Company Name], effective [Date]. My spouse has been offered a new job in [Location], and we will be relocating there in the coming weeks. Unfortunately, this means that I must resign from my current position.
I have thoroughly enjoyed my time at [Company Name] and have learned a great deal from my colleagues and superiors. I will do everything I can to ensure a smooth transition and am happy to assist in any way possible.
Thank you for understanding and please let me know if you have any questions or concerns.
Sincerely,[Your Name]
Health Issues
Dear [Manager’s Name],
I am writing to tender my resignation from my position as [Your Position] at [Company Name]. Unfortunately, I have recently been diagnosed with a health issue that requires my full attention and focus. It is with great regret that I must step down from my position.
I would like to thank you and the entire team at [Company Name] for the support and guidance that you have given me during my time here. I will do everything possible to ensure a smooth transition and will make myself available to assist in any way possible.
Thank you for your understanding.
Best regards,[Your Name]
Unhappy with Management
Dear [Manager’s Name],
I am writing to inform you that I am resigning from my position as [Your Position] at [Company Name]. My decision is based on my dissatisfaction with the current management and the direction the company is heading.
Thank you for the opportunity to work at [Company Name], and for the support and guidance you have provided during my time here. I will do everything possible to ensure a smooth transition and will make myself available to assist in any way possible.
Best regards,[Your Name]
Going Back to School
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position as [Your Position] at [Company Name]. I have recently been accepted into a graduate program that will require my full attention and focus, and I will not be able to continue working while attending school.
I would like to thank you and the entire team at [Company Name] for the support and guidance that you have given me during my time here. Please let me know what I can do to help with the transition process.
Best regards,[Your Name]
Tips for Writing a Good Resignation Letter
When writing a resignation letter, it is important to keep the following tips in mind:
- Be professional and courteous. Even if you are unhappy with your current employer, it is important to maintain a positive relationship.
- Be clear and concise. Keep your letter short and to the point, and avoid including irrelevant information.
- Provide a reason for your resignation. This will help your employer understand your decision and can prevent any misunderstandings.
- Express gratitude. Thank your employer for the opportunity to work at the company and for the support you have received.
- Offer to help with the transition process. This can help ensure that your departure is smooth and that your colleagues are not left with an extra workload.
Frequently Asked Questions
What should I include in my resignation letter?
Your resignation letter should include your intention to resign, the date of your last day of work, and a reason for your resignation (if appropriate). You should also thank your employer for the opportunity to work at the company and express your willingness to assist with the transition process.
How much notice should I give before resigning?
The amount of notice you should give before resigning can vary depending on your employment contract and company policy. Generally, it is recommended to give at least two weeks’ notice to provide ample time for your employer to find a replacement and for you to complete the transition process. However, if you are in a senior position or have been with the company for a long time, you may want to give more notice.
Can I resign via email?
While it is generally better to resign in person or via a formal letter, resigning via email is acceptable in some circumstances. If you are unable to deliver the letter in person or by mail, or if your company does not require a formal letter, an email may be an appropriate way to resign.
Should I include negative feedback in my resignation letter?
No, it is not recommended to include negative feedback in your resignation letter. Even if you are unhappy with your employer or colleagues, it is important to maintain a positive relationship and avoid burning bridges. If you have concerns or feedback, it is better to address them through appropriate channels, such as an exit interview.
Do I need to explain my reason for resigning?
No, you are not required to explain your reason for resigning. However, providing a reason can help your employer understand your decision and can prevent any misunderstandings. If you are resigning due to personal or sensitive issues, you may want to keep your explanation brief and general.
Can I rescind my resignation?
Yes, you may be able to rescind your resignation if you change your mind or if your circumstances change. However, this will depend on your employer’s policies and the timing of your decision. It is best to discuss your situation with your employer as soon as possible to determine your options.
Conclusion
Writing a good resignation letter is an important part of the resignation process. It can help you maintain a positive relationship with your employer and colleagues, and can ensure a smooth transition. Use the examples and tips provided in this article to create your own professional resignation letter, and remember to keep it positive, concise, and courteous.